Electric Vehicle Fleet

Summary

The requester asked for detailed acquisition and usage data for the Manx Utilities Authority's electric vehicle fleet. The authority disclosed that it owns 20 electric vehicles and provided purchase dates and charging types, but withheld specific costs citing commercial confidentiality, offering price ranges instead.

Key Facts

• Manx Utilities Authority operates a fleet of 20 electric vehicles.
• Vehicles are procured through the Department of Infrastructure procurement services.
• Specific purchase prices were withheld under Section 26 of the Act due to Crown Commercial Services agreements.
• Cost information was provided in price ranges rather than exact figures.
• Vehicle allocation is flexible, with some assigned to specific teams and others available to licensed staff.

Data Disclosed

• 20 electric vehicles
• 2024-09-17
• 2024-10-14
• £10-£20k
• £20-£30k
• £30-£45k
• 2 vehicles in £10-£20k range
• 11 vehicles in £20-£30k range
• 7 vehicles in £30-£45k range

Exemptions Cited

• Section 26 of the Freedom of Information Act 2015 (Commercial interests)

Original Request

I understand that the public authority to which this FOI Request is made has a "fleet" of electric vehicles. On the assumption that what I've been told is correct, I require to be provided with a list showing in respect of each individual electric vehicle, the following information - 1. whether the vehicles were purchased, or 2. whether they were obtained under lease purchase arrangements, or 3. whether they were obtained under lease arrangements; and 4. the date of purchase of each vehicle, or the date of the lease as the case may be, and whether or not at the time of the purchase or lease of the vehicles, the vehicles were new or they were in new condition; and 5. the total amounts paid in respect of each vehicle, or the total price paid or to be paid under lease purchase or lease arrangements; and 6. whether the vehicles require charging by use of a cable or the vehicles are self-charging 'hybrid'. 6. whether all the vehicles in the fleet are used by any members of staff from a pool of vehicles, or they are assigned to and used by individual members of staff.

Data Tables (1)

Full Response Text

Manx Utilities PO Box 177, Douglas Isle of Man, IM99 1PS

e: enquiries@manxutilities.im t: 01624 687687 www.manxutilities.im

Our ref: 4127105 14 October 2024

Dear ###

We write further to your request, received 17 September 2024, which states:

"I understand that the public authority to which this FOI Request is made has a "fleet" of electric vehicles.

On the assumption that what I've been told is correct, I require to be provided with a list showing in respect of each individual electric vehicle, the following information -

1. whether the vehicles were purchased, or
2. whether they were obtained under lease purchase arrangements, or
3. whether they were obtained under lease arrangements; and
4. the date of purchase of each vehicle, or the date of the lease as the case may be, and whether or not at the time of the purchase or lease of the vehicles, the vehicles were new or they were in new condition; and
5. the total amounts paid in respect of each vehicle, or the total price paid or to be paid under lease purchase or lease arrangements; and
6. whether the vehicles require charging by use of a cable or the vehicles are self- charging 'hybrid'.
7. whether all the vehicles in the fleet are used by any members of staff from a pool of vehicles, or they are assigned to and used by individual members of staff."

Our response to your request is as follows:

As a Statutory Board of the IoM Government, Manx Utilities procures vehicles through the Department of Infrastructure procurement services process and have 20 electric vehicles within the fleet.

Questions’s 1,2,3,4 & 6. Information relating to how and when the vehicles were purchased, as well as the category, can be seen in the table below.

Question 5.
While our aim is to provide information whenever possible, in this instance Manx Utilities has considered that disclosure of the information in the format requested would be likely to prejudice the commercial interest of all parties, as we are bound by a confidential agreement under the Crown Commercial Services (CCS). This is a UK based Public Sector Framework and therefore is absolutely exempt under section 26 of the Act. However, to advise and assist information shown in the table below outlines the cost in ranges for the 20 vehicles.

Question 7. Any Manx Utilities employee, who holds a current full driving licence may be permitted to drive a Manx Utilities owned vehicle. Some vehicles are allocated to specific teams for operational reasons and these allocations are changed from time to time to meet operational requirements.

Please quote the reference number 4127105 in any future communications.

Your right to request a review

Price Range Number £10-£20k 2 £20-£30k 11 £30-£45k 7

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact me. Further information about freedom of information requests can be found at www.gov.im/foi. I will now close your request as of this date. ###