Extracts from the Minutes of the Manx Utilities Authority meetings
| Authority | Manx Utilities Authority |
|---|---|
| Date received | 2021-11-01 |
| Outcome | Decision Notice - Complaint not upheld |
| Outcome date | 2022-06-20 |
| Case ID | 2062921 |
Summary
The requester sought extracts from Manx Utilities Authority meeting minutes discussing the Peel/West Sewage Treatment Works from December 2020 to November 2021. The Authority provided minutes detailing the 'call for sites' process, funding delays, and feasibility discussions regarding alternative locations and safety zones.
Key Facts
- The request covered the period from 18 December 2020 to 1 November 2021.
- The Authority considered and initiated a public 'call for sites' for the Peel sewage treatment programme.
- Delays in the programme resulted in additional costs not covered by the original Tynwald approval of £23.5M.
- Feasibility discussions included assessing alternative sites and concerns regarding locations within a blast zone based on HSE reports.
- The complaint regarding this request was not upheld by the decision maker on 20 June 2022.
Data Disclosed
- 18 December 2020
- 1 November 2021
- 30th August 2021
- 2022-06-20
- £23.5M
- 5 JANUARY 2021
- 09/02/2021
- 7th July 2021
- 6th July 2021
- 12:30pm
- 10:30am
Original Request
Extracts from the Minutes of all meetings of the Manx Utilities Authority at which a Sewage Treatment Works "("STW") for Peel/West was discussed from the date on which it withdrew its planning application to develop a STW on the site of the former Glenfaba House, to the date of this application, which I originally requested on the 30th August 20211. Decision - 'from date' chosen as 18/12/20 as data confirmation of withdrawal on planning app.
Data Tables (8)
| Minutes/purpose/dated: | Detail recorded in the Minuets (either snipped or extracted: | |||
|---|---|---|---|---|
| PEEL WwTW – 5 JANUARY 2021 MU & 3rd PARTY CONTACTOR. | ||||
| Sewerage Monthly 09/02/2021 Operations Meeting minutes | ||||
| 38/21 BOARD MINUTES EXECUTIVE OPERATIONAL REPORT FOR FEBRUARY 2021 (INCLUDING HEALTH AND SAFETY) | Mr King advised the Board on the key points regarding the RSTS2 programme progression. A public ‘call for sites’ advertisement had been agreed and published in relation to Garff and whilst it is believed that the Peel site selection risks are different to Garff, the pros and cons of publicising a ‘call for sites’ for Peel are currently being considered. | |||
| 58/21 BOARD MINUTES EXECUTIVE OPERATIONAL REPORT FOR MARCH 2021 (INCLUDING HEALTH AND SAFETY) | The Board noted and welcomed the initiative to undertake the Peel sewage treatment programme ‘call for sites’. | |||
| 72/21 BOARD MINUTES EXECUTIVE OPERATIONAL REPORT FOR APRIL 2021 (INCLUDING HEALTH AND SAFETY) | The Board noted that the Peel ‘call for sites’ process is ongoing and that some submissions have been made contrary to the required specifications. 94/21 RSTS INTERIM FUNDING The Board noted the contents of paper MU2156 being the paper seeking approval for the allocation of of revenue funding to support the continued development of the Garff and Peel schemes and further funding as detailed within the paper. Mr Clague presented the paper and advised the Board of the delays to the latter stages of the programme that had resulted in additional attributable costs not provided for within the Tynwald approval of £23.5M. The Board noted and expressed appreciation of the proposed proactive strategy to manage the identified risks in the context of changed circumstances. |
| 6 | Information Required by the Cost Consultant | |
|---|---|---|
| 6.1 | Nothing at present. | |
| 7 | Information Required by the Project Sponsor | |
| 7.1 | Nothing at present. | |
| 8 | Contract Data | |
| 8.1 | Nothing at present. | |
| 9 | Any Other Business | |
| 9.1 | None. | |
| 10 | Next Meeting | |
| 10.1 | Next meeting scheduled for 10:30am on 7th July 2021. | All |
| 1. | Apologies | |
|---|---|---|
| 2. | Last Meeting Minutes – went through last actions from start-up meeting and confirmed all had been completed. | |
| 3. | Design Progress – summarised the designer monthly report and highlighted the items in 3.1 below | |
| 3.1 | provided a summary of the meeting that had taken place with MU Executive Director for Network Services Adrian Dobbins (AD), BS and TW on 2nd July. expanded on the request for Arcadis to assess the feasibility of alternative . A discussion was held on the feasibility and constructability of the following 1. . 2. . A summary of the reasons for discounting the alternative will be sent to AD and TW and a more detailed assessment will be included in the planning application report. | |
| 3.2 | As it was questioned in the meeting with AD, BS & TW, a discussion was held on their location being within the blast zone . BS reiterated the reasons had come from a HSE report following a major accident at Buncefield oil storage depot. It was requested that Arcadis seek further expert comment for completion and reference the HSE report in the planning application report. | |
| 3.3 | As the scores for options , a discussion was held around whether the scores should be looked at again to differentiate between them so that only one of these sites would be taken forward to the outline design stage IG expressed that the scoring for either option should remain the same as they had been previously agreed with sufficient justification and that this would avoid the project incurring additional cost and programme delay. |
| Due to the issues associated with all the routes and the previously mentioned and that the planning application report would fully capture the reasons. highlighted that the guidance for the reporting of the site selection process within the planning application is to be provided by and BS expressed that this would lkely be received sometime over the next month. | ||
|---|---|---|
| 3.4 | Following agreement of the shortlisted top sites, outlined that the justification for the scoring of all the sites could now be completed and that the outline design stage would commence thereafter. A workshop to discuss the scoring for the fine screening site selection sheet is to be organised for w/c 12th July with some initial pre-populated scoring undertaken beforehand. | |
| 4 | Third party stakeholders / | |
| 4.1 | Nothing at present. | |
| 5 | Information Required by the Designer | |
| 5.1 | Nothing at present. | |
| 6 | Information Required by the Cost Consultant | |
| 6.1 | Nothing at present. | |
| 7 | Information Required by the Project Sponsor | |
| 7.1 | Nothing at present. | |
| 8 | Contract Data | |
| 8.1 | Nothing at present. | |
| 9 | Any Other Business | |
| 9.1 | None. | |
| 10 | Next Meeting | |
| 10.1 | Next meeting scheduled for 10:30am on 4th August 2021. | All |
| 1. | Apologies | |
|---|---|---|
| 2. | Last Meeting Minutes – went through last actions from start-up meeting and confirmed all had been completed. | |
| 3. | Design Progress – summarised the designer monthly report and highlighted the items in 3.1 below | |
| 3.1 | provided a summary of what was discussed in the fine screening assessment workshop that took place on July 13th with TW, IG and and that some changes had been made to the template as agreed. . Data requests for the environmental assessments have commenced and the scoring for each site will be done once this information has been received and the assessments can be started in earnest. A discussion was held on the planning application that the area is predominantly industrial and that the local plan show these areas designated as such. summarised the discussions that had taken place with around the previous design for being for the 2040 PE design horizon, and that Arcadis will press on to review it against the 2050 PE design horizon for this project. . |
| 3.2 | BS requested that the completion percentages of related tasks are updated in the design programme. Following a short discussion around the potential difficulties related to land purchase it was agreed that this should be included as an item in the project risk register. Arcadis to action. | |
|---|---|---|
| 4 | Third party stakeholders / | |
| 4.1 | Nothing at present. | |
| 5 | Information Required by the Designer | |
| 5.1 | Nothing at present. | |
| 6 | Information Required by the Cost Consultant | |
| 6.1 | Nothing at present. | |
| 7 | Information Required by the Project Sponsor | |
| 7.1 | Nothing at present. | |
| 8 | Contract Data | |
| 8.1 | Nothing at present. | |
| 9 | Any Other Business | |
| 9.1 | None. | |
| 10 | Next Meeting | |
| 10.1 | Next meeting scheduled for 10:30am on 1st September 2021. | All |
| 1. | Apologies | |
|---|---|---|
| 2. | Last Meeting Minutes – reviewed the actions from the last progress meeting. BS noted that the figures are expected by the end of this week. noted the environmental assessment is nearly complete, but still needs senior review and approval. This has been delayed due to covid illness of the TD allocated to the project, but an alternative TD is being sourced. | |
| 3. | Design Progress – summarised the designer monthly report and highlighted the items below. | |
| 3.1 | The updated plans were tabled at the meeting by and the following comments were made: Option 1 – Option 2 – . Option 3 – . Option 5 – BS requested that the cost consultant allow for a gravel footpath around the perimeter fence of each site to prevent foliage growth through the fence. Path also to be added to the site plans. An additional plan and longsection is required for the pipeline routes for the sites, including washouts, air valves, crossings etc. Pipe connections also need to be included. | |
| 3.2 | Once plans are updated and the environmental assessment is completed, Fine Screening Scoring Assessment review meeting to be held with BS, ahead of the site costings being determined. | BS / |
| 3.3 | Once the site sections are completed will undertake site walkovers of each site as far as they can without needing land access permissions. | |
|---|---|---|
| 3.4 | review of the NPV spreadsheet previously distributed to clarify the details for the pumping assessment, levels, lengths, estimated head losses etc. will forward the updated spreadsheet following the meeting. | |
| 3.5 | Pumping to an assessment of the viability of combined treatment at was included, but no assessment of treatment at was required. BS will forward the previous assessment for and confirm the brief requirements. | BS / |
| 3.6 | Programme Line 54 ( ) needs to be linked to the Arcadis activities. | |
| 4 | Third Party Stakeholders / | |
| 4.1 | MU have recently contacted the Members of the House of Keys (MHK) and intend to brief the new members on the proposed scheme shortly. The Peel Commissioners have been briefed on the scheme progress to date and the general reaction to the proposals is positive. | |
| 5 | Information Required by the Designer | |
| 5.1 | Nothing at present. | |
| 6 | Information Required by the Cost Consultant | |
| 6.1 | Nothing at present. | |
| 7 | Information Required by the Project Sponsor | |
| 7.1 | Nothing at present. | |
| 8 | Contract Data | |
| 8.1 | Nothing at present. | |
| 9 | Any Other Business | |
| 9.1 | None. | |
| 10 | Next Meeting | |
| 10.1 | Next meeting scheduled for 10:30am on 10th November 2021. | All |
Full Response Text
Annex 1 – Extracts of minutes, in which: ‘Sewage Treatment Works ("STW") for Peel/West was discussed’. Period: 18 December 2020 to 1 November 2021. Page 1 of 2
Minutes/purpose/dated: Detail recorded in the Minuets (either snipped or extracted: PEEL WwTW – 5 JANUARY 2021 MU & 3rd PARTY CONTACTOR.
Sewerage Monthly 09/02/2021 Operations Meeting minutes 38/21 BOARD MINUTES EXECUTIVE OPERATIONAL REPORT FOR FEBRUARY 2021 (INCLUDING HEALTH AND SAFETY) Mr King advised the Board on the key points regarding the RSTS2 programme progression. A public ‘call for sites’ advertisement had been agreed and published in relation to Garff and whilst it is believed that the Peel site selection risks are different to Garff, the pros and cons of publicising a ‘call for sites’ for Peel are currently being considered. 58/21 BOARD MINUTES EXECUTIVE OPERATIONAL REPORT FOR MARCH 2021 (INCLUDING HEALTH AND SAFETY) The Board noted and welcomed the initiative to undertake the Peel sewage treatment programme ‘call for sites’.
72/21 BOARD MINUTES EXECUTIVE OPERATIONAL REPORT FOR APRIL 2021 (INCLUDING HEALTH AND SAFETY) The Board noted that the Peel ‘call for sites’ process is ongoing and that some submissions have been made contrary to the required specifications.
94/21 RSTS INTERIM FUNDING The Board noted the contents of paper MU2156 being the paper seeking approval for the allocation of
of revenue funding to support the continued development of the Garff and Peel schemes and further funding as detailed within the paper.
Mr Clague presented the paper and advised the Board of the delays to the latter stages of the programme that had resulted in additional attributable costs not provided for within the Tynwald approval of £23.5M.
The Board noted and expressed appreciation of the proposed proactive strategy to manage the identified risks in the context of changed circumstances.
Arcadis Consulting (UK) Limited, St Mellons Business Park, Arcadis Cymru House, Fortran Rd, Cardiff CF3 0EY
T +44 (0)29 2092 6700
arcadis com
Arcadis Consulting (UK) Limited is a private limited company registered in England & Wales (registered number 02212959). Registered Office at Arcadis House, 34 York Way, London, N1 9AB, UK. Part of the Arcadis Group of Companies along with other entities in the UK.
2 6 Information Required by the Cost Consultant
6.1 Nothing at present.
7 Information Required by the Project Sponsor
7.1 Nothing at present.
8 Contract Data
8.1 Nothing at present.
9 Any Other Business
9.1 None.
10 Next Meeting
10.1 Next meeting scheduled for 10:30am on 7th July 2021. All
Arcadis Consulting (UK) Limited, St Mellons Business Park, Arcadis Cymru House, Fortran Rd, Cardiff CF3 0EY
T +44 (0)29 2092 6700
arcadis.com
1
Arcadis Consulting (UK) Limited is a private limited company registered in England & Wales (registered number 02212959). Registered Office at Arcadis House, 34 York Way, London, N1 9AB, UK. Part of the Arcadis Group of Companies along with other entities in the UK.
SUBJECT Peel FTS Feasibility – Design Progress Meeting DATE 6th July 2021
LOCATION Teams Meeting - Online START TIME 12:30pm OUR REFERENCE 10047315-ARC-XX-XX-MI-C-1002-02
PARTICIPANTS
APOLOGIES
Bob Stimpson – Project Sponsor (MU)
Ian George – MU Client Programme Director (Arcadis)
– Cost Consultant
)
– Principal Engineer (Arcadis)
– Civil Engineer (Arcadis)
Tim Woakes – Sewerage Manager (MU)
– Technical Director (Arcadis)
COPIES TO Tim Woakes – Sewerage Manager (MU) – Technical Director (Arcadis) – Design Project Lead (Arcadis) – Contract Accounts (MU)
ITEM
ACTION
-
Apologies
-
Last Meeting Minutes – went through last actions from start-up meeting and confirmed all had been completed.
-
Design Progress – summarised the designer monthly report and highlighted the items in 3.1 below
3.1 provided a summary of the meeting that had taken place with MU Executive Director for Network Services Adrian Dobbins (AD), BS and TW on 2nd July. expanded on the request for Arcadis to assess the feasibility of alternative
.
A discussion was held on the feasibility and constructability of the following
.
2.
.
A summary of the reasons for discounting the alternative will be sent to AD and TW and a more detailed assessment will be included in the planning application report.
3.2 As it was questioned in the meeting with AD, BS & TW, a discussion was held on
their location being within the blast zone
. BS reiterated the reasons had come from a HSE report following a major accident at Buncefield oil storage depot. It was requested that Arcadis seek further expert comment for completion and reference the HSE report in the planning application report.
3.3 As the scores for options
, a discussion was held around whether the scores should be looked at again to differentiate between them so that only one of these sites would be taken forward to the outline design stage
IG expressed that the scoring for either option should remain the same as they had been previously agreed
with sufficient justification and that this would avoid the project incurring additional cost and programme delay.
Arcadis Consulting (UK) Limited, St Mellons Business Park, Arcadis Cymru House, Fortran Rd, Cardiff CF3 0EY
T +44 (0)29 2092 6700
arcadis.com
Arcadis Consulting (UK) Limited is a private limited company registered in England & Wales (registered number 02212959). Registered Office at Arcadis House, 34 York Way, London, N1 9AB, UK. Part of the Arcadis Group of Companies along with other entities in the UK.
2 Due to the issues associated with all the routes and the previously mentioned
and that the planning application report would fully capture the reasons.
highlighted that the guidance for the reporting of the site selection process within the planning
application is to be provided by
and BS expressed that this would l kely be received
sometime over the next month.
3.4
Following agreement of the shortlisted top sites,
outlined that the justification for the scoring of all
the sites could now be completed and that the outline design stage would commence thereafter.
A workshop to discuss the scoring for the fine screening site selection sheet is to be organised for w/c 12th July with some initial pre-populated scoring undertaken beforehand.
4 Third party stakeholders /
4.1 Nothing at present.
5 Information Required by the Designer
5.1 Nothing at present.
6 Information Required by the Cost Consultant
6.1 Nothing at present.
7 Information Required by the Project Sponsor
7.1 Nothing at present.
8 Contract Data
8.1 Nothing at present.
9 Any Other Business
9.1 None.
10 Next Meeting
10.1 Next meeting scheduled for 10:30am on 4th August 2021. All
Arcadis Consulting (UK) Limited, St Mellons Business Park, Arcadis Cymru House, Fortran Rd, Cardiff CF3 0EY
T +44 (0)29 2092 6700
arcadis.com
1
Arcadis Consulting (UK) Limited is a private limited company registered in England & Wales (registered number 02212959). Registered Office at Arcadis House, 34 York Way, London, N1 9AB, UK. Part of the Arcadis Group of Companies along with other entities in the UK.
SUBJECT Peel FTS Feas bility – Design Progress Meeting DATE 4th August 2021
LOCATION Teams Meeting - Online START TIME 10:30pm OUR REFERENCE 10047315-ARC-XX-XX-MI-C-1002-03
PARTICIPANTS
APOLOGIES
Bob Stimpson – Project Sponsor (MU)
Ian George – MU Client Programme Director (Arcadis)
– Cost Consultant
)
– Civil Engineer (Arcadis)
Tim Woakes – Sewerage Manager (MU)
– MU Framework Manager (Arcadis)
– Principal Engineer (Arcadis)
COPIES TO – Technical Director (Arcadis) – Contract Accounts (MU) – Principal Engineer (Arcadis)
ITEM
ACTION
-
Apologies
-
Last Meeting Minutes – went through last actions from start-up meeting and confirmed all had been completed.
-
Design Progress – summarised the designer monthly report and highlighted the items in 3.1 below
3.1 provided a summary of what was discussed in the fine screening assessment workshop that took place on July 13th with TW, IG and and that some changes had been made to the template as agreed.
.
Data requests for the environmental assessments have commenced and the scoring for each site will be
done once this information has been received and the assessments can be started in earnest.
A discussion was held on the planning application
that the area is predominantly industrial and that the local plan show these areas designated as such.
summarised the discussions that had taken place with around the previous
design for being for the 2040 PE design horizon, and that Arcadis will press on to review it against the 2050 PE design horizon for this project.
.
Arcadis Consulting (UK) Limited, St Mellons Business Park, Arcadis Cymru House, Fortran Rd, Cardiff CF3 0EY
T +44 (0)29 2092 6700
arcadis.com
Arcadis Consulting (UK) Limited is a private limited company registered in England & Wales (registered number 02212959). Registered Office at Arcadis House, 34 York Way, London, N1 9AB, UK. Part of the Arcadis Group of Companies along with other entities in the UK.
2 3.2 BS requested that the completion percentages of related tasks are updated in the design programme.
Following a short discussion around the potential difficulties related to land purchase it was agreed that this should be included as an item in the project risk register. Arcadis to action.
4 Third party stakeholders /
4.1 Nothing at present.
5 Information Required by the Designer
5.1 Nothing at present.
6 Information Required by the Cost Consultant
6.1 Nothing at present.
7 Information Required by the Project Sponsor
7.1 Nothing at present.
8 Contract Data
8.1 Nothing at present.
9 Any Other Business
9.1 None.
10 Next Meeting
10.1 Next meeting scheduled for 10:30am on 1st September 2021. All
Arcadis Consulting (UK) Limited, St Mellons Business Park, Arcadis Cymru House, Fortran Rd, Cardiff CF3 0EY
T +44 (0)29 2092 6700
arcadis.com
1
Arcadis Consulting (UK) Limited is a private limited company registered in England & Wales (registered number 02212959). Registered Office at Arcadis House, 34 York Way, London, N1 9AB, UK. Part of the Arcadis Group of Companies along with other entities in the UK.
SUBJECT Peel FTS Feasibility – Design Progress Meeting DATE 13th October 2021
LOCATION Teams Meeting - Online START TIME 10:30am OUR REFERENCE 10047315-ARC-XX-XX-MI-C-1002-05
PARTICIPANTS
APOLOGIES
Bob Stimpson – Project Sponsor (MU)
Ian George – MU Client Programme Director (Arcadis)
– Cost Consultant (
)
(
)
Tim Woakes – Sewerage Manager (MU)
– Design Project Lead (Arcadis)
– Contract Accounts (MU)
COPIES TO – Technical Director (Arcadis) – Civil Engineer (Arcadis) – Civil Engineer (Arcadis)
ITEM
ACTION
-
Apologies
-
Last Meeting Minutes – reviewed the actions from the last progress meeting.
BS noted that the figures
are expected by the end of this week.
noted the environmental assessment is nearly complete, but still needs senior review and approval. This has been delayed due to covid illness of the TD allocated to the project, but an alternative TD is being sourced.
- Design Progress – summarised the designer monthly report and highlighted the items below.
3.1 The updated plans were tabled at the meeting by and the following comments were made:
Option 1 –
Option 2 – .
Option 3 –
.
Option 5 –
BS requested that the cost consultant allow for a gravel footpath around the perimeter fence of each site to prevent foliage growth through the fence. Path also to be added to the site plans.
An additional plan and longsection is required for the pipeline routes for the sites, including washouts, air valves, crossings etc. Pipe connections also need to be included.
3.2 Once plans are updated and the environmental assessment is completed, Fine Screening Scoring Assessment review meeting to be held with BS, ahead of the site costings being determined. BS /
Arcadis Consulting (UK) Limited, St Mellons Business Park, Arcadis Cymru House, Fortran Rd, Cardiff CF3 0EY
T +44 (0)29 2092 6700
arcadis.com
Arcadis Consulting (UK) Limited is a private limited company registered in England & Wales (registered number 02212959). Registered Office at Arcadis House, 34 York Way, London, N1 9AB, UK. Part of the Arcadis Group of Companies along with other entities in the UK.
2 3.3 Once the site sections are completed will undertake site walkovers of each site as far as they can without needing land access permissions.
3.4
review of the NPV spreadsheet previously distributed to
clarify the details for the pumping assessment, levels, lengths, estimated head losses etc.
will
forward the updated spreadsheet following the meeting.
3.5 Pumping to
an assessment of the viability of combined treatment at
was included, but no assessment of treatment at was required. BS will forward the previous assessment for and confirm the brief requirements.
BS /
3.6 Programme
Line 54 ( ) needs to be linked to the Arcadis activities.
4 Third Party Stakeholders /
4.1 MU have recently contacted the Members of the House of Keys (MHK) and intend to brief the new members on the proposed scheme shortly.
The Peel Commissioners have been briefed on the scheme progress to date and the general reaction to the proposals is positive.
5 Information Required by the Designer
5.1 Nothing at present.
6 Information Required by the Cost Consultant
6.1 Nothing at present.
7 Information Required by the Project Sponsor
7.1 Nothing at present.
8 Contract Data
8.1 Nothing at present.
9 Any Other Business
9.1 None.
10 Next Meeting
10.1 Next meeting scheduled for 10:30am on 10th November 2021. All
S25(2)(a)&(b) - Absolutely exempt personal information The reasons why that exemption applies are that: • Manx Utilities is satisfied that the information amounts to personal data of which you are not the data subject; and • Manx Utilities is satisfied that disclosure of t
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