Rally IOM

Summary

The request sought the conditions imposed by the Department of Infrastructure on Rally IOM, resulting in the disclosure of a letter outlining safety and leadership requirements, though some personal data was withheld under exemption.

Key Facts

• The Department conditionally agreed to proceed with the event based on a commitment to change leadership and culture.
• The applicant was required to confirm they would be the sole Clerk of the Course and fully accountable for the event.
• Rally IOM was instructed to remove the Glencrutchery Road section of the Classic Stage due to traffic impact on the Promenade.
• Specific concerns were raised regarding the Dhowin Stages impacting a school and local residents in the North.
• The Department reserved the right to withdraw support if conditions were not met or if cooperation was lacking.

Data Disclosed

• 2018-07-26
• 2018-08-06
• 23 July 2018
• 19th July
• SS8
• SS16
• SS18
• section 25

Exemptions Cited

• Section 25 of the Act (absolutely exempt personal information)

Original Request

A copy of the conditions the Dept has required Rally IOM to comply with

Data Tables (1)

Full Response Text

Department of Infrastructure Sea Terminal Building, Douglas, Isle of Man, IM1 2RF

Dear Thank you for attending the review meeting held on Thursday the 19th July at the Sea Terminal with your colleague a Director from the Motorsports Association. I hope that you feel that the review gave an opportunity to all parties to explain their position and I believe there was a reasonable and frank exchange of views. I would also like to thank you for the draft safety plan provided at the meeting.
It was, I believe, accepted by Rally Isle of Man at the meeting that the Department had reasonable and understandable concerns surrounding the safety and conduct of events in recent years and that Rally Isle of Man appreciates that the ongoing nature of these concerns has resulted in reservations about Rally Isle of Man’s ability to lead the event. The statements made by both you and went some way to reassuring me that the leadership of this year’s event will be completely different to previous years, both in leadership personnel and culture. Specifically, that you will be the Clerk of the Course and that you will be accountable for delivering this event appropriately and safely.
On the basis of this commitment to change the leadership of the event and to accept the concerns of the Department I am willing to conditionally proceed with the planning towards holding an event this year.
1. Specifically, I ask you to confirm that you and you alone, will be the Clerk of the Course for this year’s event and that you will be fully accountable for leading the delivery of this year’s event, both in the planning and implementation stages. Further, that you will implement appropriate leadership and resources, within the event’s organisation, to ensure that it is successfully undertaken by responsible people. I am particularly concerned that you appoint a competent safety officer.

1. That you accept and understand the importance of public consultation as part of the safety process and safety management of the event and that you ensure that public consultation, Director of Highway Services Division Jeffrey Robinson BEng (Hons) MBA CEng MIMechE Contact: Telephone: Email: Jeffrey.Robinson@gov.im Our Ref: JFR/wh Date:
   23 July 2018 highway services bun-troggalys ~ shirveishyn raaidey Page 2 of 2

particularly with those whose homes and business lead onto the stages, are contacted in good time and that they are fully aware that the event is taking place.

1. Finally, that you reconsider the Dhowin Stages and the Classic Stage of the rally.

In the case of the Dhowin Stage (SS8), it appears that it will have an impact on the school and requires some of the students to leave school early on the Friday because buses will not be able to take them home at the normal time. I would ask that you reconsider this stage or you reassure me quickly that this issue has been dealt with fully and appropriately. Additionally, the Dhowin Stages (SS8 and SS16) appears to have a significant impact on the residents of the North and I would ask that you confirm that you have consulted with the local authorities in the north and the Ramsey Chamber of Commerce. I would like written confirmation that this consultation has taken place with a commentary on the feedback received.

In respect of Glencrutchery Road, I ask that you do not plan to use it this year in light of the severe impact it has on traffic on the Promenade. Last year it caused a great deal of backlog and the lack of communication around the event timings led to the general public being considerably inconvenienced. I ask that you remove the Glencrutchery Road part of the Classic Stage SS18 on Saturday afternoon.

As long as you are willing to confirm that you are able to meet these conditions, I propose that we move forward together in the spirit of attempting to make sure that this event takes place. However, I would note that if we feel, at any time, that there is not a willingness to work together or that matters are not being dealt with in a timely and appropriate fashion the Department will withdraw its support. I hope you saw from the meeting and the attendance at the meeting that there is significant support for this event from within Government. However, this support should not be taken for granted. The Department supports rallying events and wishes to see the Isle of Man as an exemplar of good practice. I would like to believe that this is also your ambition and that we can work together to make this happen.

Yours sincerely

Jeff Robinson Jeffrey F Robinson Director of Highway Services

Department of Infrastructure Sea Terminal Building, Douglas, Isle of Man, IM1 2RF

Contact: FOI Co-ordinator Telephone: (01624) 686785 Email: foi.doi@gov.im

Our ref: 548540 2 August 2018

Dear ###

We write further to your request which was received on 26 July 2018 and which states:

"A copy of the conditions the Dept has required Rally IOM to comply with"

Our response to your request is as follows: While our aim is to provide information whenever possible, in this instance we are unable to provide some of the information you have requested because it is absolutely exempt under section 25 of the Act (absolutely exempt personal information). The reasons why that exemption applies are that • The Department of Infrastructure is satisfied that the information amounts to personal data under the current data protection legislation as applied in the isle of man and the Department is satisfied that disclosure of the information would contravene one of the data protection principles, namely that the Department can only disclose the information where it would be fair, lawful to do so. The conditions can be found in the attached document.

Please quote the reference number 548540 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact me. Further information about freedom of information requests can be found at www.gov.im/foi.

I will now close your request as of this date.

Yours sincerely