Royal Hall hire costs for community church

Summary

The request sought annual revenue and per-event hire costs for Living Hope Community Church using the Royal Hall at Villa Marina. The Department of Education, Sport and Culture disclosed detailed billing records for events between 2015 and July 2018, including room hire, equipment charges, and applied charity discounts.

Key Facts

• Data covers the period from 1 January 2015 to 22 July 2018.
• Living Hope Community Church received a 1/3 charity discount on room hire for most events.
• The Four12 Conference in June 2016 was charged at full commercial rates with no charity discount.
• Consecutive day discounts were applied to room hire for multi-day conferences where the setup remained the same.
• Charges included separate fees for technical equipment (projectors/screens) and technical support.

Data Disclosed

• £1,750
• £583.33
• £1,166.67
• £4,668.68
• £2,400
• £3,500
• £1,800
• £3,000
• £2,250
• £4,084
• £1,167
• 250
• 500
• 01/01/2015
• 22/07/18
• 17 July 2018
• 6 August 2018

Original Request

To whom it may concern, Could you advise the total revenue in which the Department has generated per annum, from Living Hope Community Church hiring out the Villa Marina's Royal Hall. I wish to obtain the figures from the earliest date at which they are available to the present day. Also included in the scope of this request, I am requesting the price at which the Church is charged for hiring the venue per event. In anticipation Best regards

Data Tables (1)

Full Response Text

Corporate Services Division Department of Education, Sport and Culture Hamilton House Peel Road, Douglas IM1 5EZ Telephone: (01624) 685808
Website: www.gov.im/dec Email: dec@foi.gov.im
Our ref: 536835 6 August 2018

Dear ###

We write further to your request which was received on 17 July 2018 and which states:

"To whom it may concern, Could you advise the total revenue in which the Department has generated per annum, from Living Hope Community Church hiring out the Villa Marina's Royal Hall. I wish to obtain the figures from the earliest date at which they are available to the present day. Also included in the scope of this request, I am requesting the price at which the Church is charged for hiring the venue per event."

I have detailed below the information that is being released to you. Living Hope Community Church - Royal Hall event hire details (01/01/2015 to 22/07/18) 2015 Between 1st January 2015 and 31st December 2015, the following charges were incurred for hire of the hall. UNITE EVENTS: Sunday 18th January / Sunday 10th May/ Sunday 19th May/ Sunday 27th September Royal Hall £1,750 + VAT Less 1/3 charity discount (£583.33) Discounted total £1,166.67 + VAT Total discounted hire for these 4 events: £4,668.68 + VAT Technical Equipment/ Support charges: Large Projector and Screen £100 + VAT Technical Support £500 + VAT Total for equipment used in Royal Hall for these 4 events: £2,400 + VAT CONFERENCE EVENTS:

Encounter Conference (2 day conference plus UNITE on Sunday) – Friday 13th – Sunday 15th March Friday 13th March Royal Hall £1,750 + VAT Saturday 14th March Royal Hall £1,750 + VAT Sunday 15th March Royal Hall £1,750 + VAT Sub Total: £5,250 + VAT Less 1/3 charity discount (£1,750) Discounted room hire total for the 3 day event £3,500 + VAT Technical Equipment/ Support charges: Friday 13th March Large Projector and Screen £100 + VAT Technical Support £500 + VAT Saturday 14th March Large Projector and Screen £100 + VAT per day. Technical Support £500 + VAT Sunday 15th March Large Projector and Screen £100 + VAT per day. Technical Support £500 + VAT Total for equipment used in Royal Hall for the 3 day event: £1,800 + VAT Mosaic Conference (2 day conference plus UNITE on Sunday) - Friday 6th – Sunday 8th November Friday 6th November Royal Hall £1,750 + VAT Saturday 7th November Royal Hall £1,750 + VAT Sunday 15th November Royal Hall £1,750 + VAT Sub Total: £5,250 + VAT Less 1/3 charity discount (£1,750) Discounted room hire total for the 3 day event £3,500 + VAT Friday 6th November Large Projector and Screen £100 + VAT per day. Technical Support £500.00 + VAT Saturday 7th November

Large Projector and Screen £100 + VAT per day. Technical Support £500.00 + VAT Sunday 8th November Large Projector and Screen £100 + VAT per day. Technical Support £500.00 + VAT Total for equipment used in Royal Hall for the 3 day event: £1,800 + VAT 2016 Between 1st January 2016 and 31st December 2016, the following charges were incurred for hire of the hall. UNITE EVENTS: Sunday 17th January / Sunday 15th May/ Sunday 10th July/ Sunday 4th September Royal Hall £1,750 + VAT Less 1/3 charity discount (£583.33) Discounted total £1,166.67 + VAT Total hire for these 4 events: £4,668.68 + VAT Technical Equipment/ Support charges: Large Projector and Screen £250 + VAT Technical Support £500 + VAT Total for equipment used in Royal Hall for these 4 events: £3,000 + VAT Encounter Conference (2 day conference plus UNITE on Sunday) – Friday 4th – Sunday 6th March Friday 4th March Royal Hall £1,750 + VAT Saturday 5th March Royal Hall £1,750 + VAT Sunday 6th March Royal Hall £1,750 + VAT Sub Total: £5,250 + VAT Less 1/3 charity discount (£1,750) Discounted room hire total for the 3 day event £3,500 + VAT Technical Equipment/ Support charges: Friday 4th March Large Projector and Screen £250 + VAT Technical Support £500 + VAT Saturday 5th March Large Projector and Screen £250 + VAT per day. Technical Support £500 + VAT Sunday 6th March

Large Projector and Screen £250 + VAT per day. Technical Support £500 + VAT Total for equipment used in Royal Hall for the 3 day event: £2,250 + VAT Four12 Conference (3 day conference) – Wednesday 15th – Friday 17th June ** ** Charity rates do not apply for this booking, full/ commercial rate applies Wednesday 15th June Royal Hall £1,750 + VAT Thursday 16th June Royal Hall £1,167 + VAT ** ( consecutive day discount applies providing set up is the same) Friday 17th June Royal Hall £1,167 + VAT ( consecutive day discount applies if set up is the same) Total hire for these 3 events: £4,084 + VAT Technical equipment/ support Charges: Wednesday 15th June Large Projector and Screen £250 + VAT Technical Support £500 + VAT Thursday 16th June Large Projector and Screen £250 + VAT per day. Technical Support £500 + VAT Friday 17th June Large Projector and Screen £250 + VAT per day. Technical Support £500 + VAT Total for equipment used in Royal Hall for the 3 day event: £2,250 + VAT Ignite Conference (2 day conference plus UNITE on Sunday) - Friday 11th – Sunday 13th November Friday 11th November Royal Hall £1,750 + VAT Saturday 12th November Royal Hall £1,750 + VAT Sunday 13th November Royal Hall £1,750 + VAT Sub Total: £5,250 + VAT Less 1/3 charity discount (£1,750) Discounted room hire total for the 3 day event £3,500 + VAT Technical equipment/ support Charges:

Friday 11th November Large Projector and Screen £250 + VAT Technical Support £500 + VAT Saturday 12th November Large Projector and Screen £250 + VAT per day. Technical Support £500 + VAT Friday 13th November Large Projector and Screen £250 + VAT per day. Technical Support £500 + VAT Total for equipment used in Royal Hall for the 3 day event: £2,250 + VAT 2017 Between 1st January 2017 and 31st December 2017, the following charges were incurred for hire of the hall. UNITE EVENTS: Sunday 29th January/ Sunday 5th March/ Sunday 14th May/ Sunday 2nd July / Sunday 3rd Sept Royal Hall £1,750 + VAT Less 1/3 charity discount (£583.33) Discounted total £1,166.67 + VAT Total hire for these 5 events: £5,833.35 + VAT Technical Equipment/ Support charges: Large Projector and Screen £250 + VAT Technical Support £500 + VAT Total for equipment used in Royal Hall for these 5 events: £3,750+ VAT Four12 Conference (3 day conference) – Tuesday 13th – Thursday 15th June ** Charity rates do not apply for this booking, full/ commercial rate applies Wednesday 15th June Royal Hall £1,750 + VAT Thursday 16th June Royal Hall £1,167 + VAT ** ( consecutive day discount applies providing set up is the same) Friday 17th June Royal Hall £1,167 + VAT ( consecutive day discount applies if set up is the same) Total hire for these 3 events: £4,084+ VAT

Technical equipment/ support Charges: Wednesday 15th June Large Projector and Screen £250 + VAT Technical Support £500 + VAT Thursday 16th June Large Projector and Screen £250 + VAT per day. Technical Support £500 + VAT Friday 17th June Large Projector and Screen £250 + VAT per day. Technical Support £500 + VAT Total for equipment used in Royal Hall for the 3 day event: £2,250 + VAT Ignite Conference (2 day conference plus UNITE on Sunday) - Friday 3rd – Sunday 5th November Friday 3rd November Royal Hall £1,750 + VAT Saturday 4th November Royal Hall £1,750 + VAT Sunday 5th November Royal Hall £1,750 + VAT Sub Total: £5,250 + VAT Less 1/3 charity discount (£1,750) Discounted room hire total for the 3 day event £3,500 + VAT Technical equipment/ support Charges: Friday 3rd November Large Projector and Screen £250 + VAT Technical Support £500 + VAT Saturday 4th November Large Projector and Screen £250 + VAT per day. Technical Support £500 + VAT Friday 5th November Large Projector and Screen £250 + VAT per day. Technical Support £500 + VAT Total for equipment used in Royal Hall for the 3 day event: £2,250 + VAT

2018 Between 1st January 2018 and 21st June 2018, the following charges were incurred for hire of the hall. UNITE EVENTS: Sunday 4th February/ Sunday 29th April/ Sunday 22nd July Royal Hall £1,750 + VAT Less 1/3 charity discount (£583.33) Discounted total £1,166.67 + VAT Total discounted hire for these 3 events: £3,500 + VAT Technical Equipment/ Support charges: Large Projector and Screen £250 + VAT Technical Support £500 + VAT Total for equipment used in Royal Hall for these 3 events: £2,250 + VAT Four12 Conference (3 day conference) – Tuesday 19th – Thursday 21st June ** Charity rates do not apply for this booking, full/ commercial rate applies Tuesday 19th June Royal Hall £1,750 + VAT Wednesday 20th June Royal Hall £1,167 + VAT ** ( consecutive day discount applies providing set up is the same) Thursday 21st June Royal Hall £1,167 + VAT ( consecutive day discount applies if set up is the same) Total hire for these 3 events: £4,084 + VAT Technical equipment/ support Charges: Tuesday 19th June Large Projector and Screen £250 + VAT Technical Support £500 + VAT Wednesday 20th June Large Projector and Screen £250 + VAT per day. Technical Support £500 + VAT Thursday 21st June Large Projector and Screen £250 + VAT per day. Technical Support £500 + VAT Total for equipment used in Royal Hall for the 3 day event: £2,250 + VAT

For your convenience this is summarised into the following table:- Overall hire costs - Royal Hall & technical equipment/support, Living Hope Community Church 2015-2018 (summary) Year £ 2015 £17,668.68 2016 £25,502.68 2017 £21,667.35 2018 £12,084.00 Total £76,922.71 (*To 21/07/18) Please quote the reference number 536835 in any future communications.

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Yours sincerely