IOM Airport - health and safety policy

Summary

The requester asked for all health and safety policy documents for Isle of Man Airport covering the last ten years for staff, contractors, and the public. The Department of Infrastructure responded with excerpts from the Aerodrome Manual (v2 Feb 2021) detailing current health, safety, security, and environmental policies, noting that not all requested information was held.

Key Facts

• The response includes excerpts from the Isle of Man Airport Aerodrome Manual, version 2 dated February 2021.
• The airport's health and safety policy covers employees, contractors, visitors, and other interested parties.
• Security practices must comply with the Single Consolidated Direction (SCD) and utilize a Security Management System (SeMS).
• The organization commits to controlling emissions, managing noise disturbance, and minimizing waste under its Environmental Policy.
• Employees are required to report health and safety concerns to line managers or safety representatives.

Data Disclosed

• v2 Feb 2021
• Page 55 of 295
• Page 56 of 295
• 10 years

Original Request

Please provide copies of all health and safety policy documents relating to Isle of Man Airport (Ronaldsway) that are applicable to, or affect: * Airport staff and employees * Contractors and subcontractors * Passengers * Visitors and members of the public This request includes, but is not limited to: * Corporate and operational health and safety policies * Policies governing contractor health and safety management * Passenger and public safety policies and procedures * Risk management, safety governance, and duty-of-care policies * Any supporting guidance, frameworks, or procedural documents I request both current and historic versions of the above documents covering the last ten (10) years, up to and including the present date. Where policies have been amended, replaced, or superseded during this period, please provide copies of all versions that were in force at the relevant times. I would prefer the information to be supplied in electronic format (PDF or similar). If any information is withheld, please specify the applicable exemption under the Act and provide any information that can be disclosed. If this request exceeds any cost or time limits, or if clarification is required, please contact me so that I may refine the request.

Data Tables (3)

Full Response Text

Aerodrome Manual Page 55 of 295 UNCONTROLLED WHEN PRINTED Isle of Man Airport v2 Feb 2021

 All facets of aviation security practice undertaken at the airport shall be compliant with Single Consolidated Direction (SCD) (Aviation – Isle of Man) and any other pertinent legislation. This includes:  An up to date and compliant Airport Security Program (ASP) and Hold Baggage Screening (HBS) Protocol  A robust security culture via promotion of SeMS (Security Management System)  Sufficient security awareness training for all operational staff  Effective security provision oversight  Compliant management of airport ID Unit  Compliant screening of all persons, baggage, supplies and cargo for entrance in Critical Part (CP) areas  To ensure suitable and sufficient threat assessment and terminal evacuation procedures are in place  To chair stakeholder security meetings such as the Risk Advisory Group (RAG)

All employees shall:  Co-operate on security matters  Abide by departmental security procedures  Remain vigilant and report suspicious behaviour  Fully understand the security screening requirements applicable to different security areas

Health & Safety Policy The Organisation recognises that as an aviation business, it has many direct and indirect risks with regards to health and safety matters. This policy focuses on ensuring that the Organisation effectively manages its legal, moral and economic duties.

The Organisation, through this statement, affirms its commitment in ensuring, so far as reasonably practicable; the health, safety and welfare of all its employees, contractors, visitors and other interested parties whilst managing operations involved with the Aerodrome.

The Organisation shall do everything practicable to prevent injury and ill health to employees and others affected by its activities. The following practical measures shall be taken:

 Maintain a safe and healthy working environment  Control health and safety risks arising from work activities  Provide adequate information, instruction, training and supervision for employees  Consult with employees on health and safety issues  Ensure employees are competent to do their tasks  Communicate effectively on health and safety with contractors  Allocate clear responsibilities for health and safety  Have clear and effective health and safety arrangements  Ensure adequate fire safety measures  Provide sufficient resources to ensure the success of this policy.

All employees shall:  Cooperate on health and safety matters  Take reasonable care of their own health and safety and that of others  Report health and safety concerns to their line manager or safety representative  Not interfere with anything provided to safeguard health and safety Aerodrome Manual Page 56 of 295 UNCONTROLLED WHEN PRINTED Isle of Man Airport v2 Feb 2021

 IOMA encourage employees to make constructive suggestions or comments on how health and safety performance can be improved.

Environmental Policy The Organisation is aware that its many activities as an aviation business, give rise to environmental impacts.

The Organisation is therefore committed to understanding these impacts, and where possible; in the context of the proposed sustainable development strategy of the airport; address and manage negative environmental impacts.

The Organisation is committed to:  Complying with relevant environmental legislation, regulations and our own corporate standards  Controlling emissions to air, water, and land and preventing pollution  Monitoring and managing noise disturbance  Monitoring and managing energy, resources and raw material consumption  Assisting passengers, staff and visitors in the use of local public transport facilities  Encouraging the use of cycling or car sharing schemes where practicable  Focusing on waste minimisation by introducing techniques to reduce, recover and re-use materials  Informing and educating our employees and business partners on environmental issues relevant to the Organisation and highlighting their responsibilities  Communicating and making available our Environmental Policy to our employees, passengers, business partners, suppliers and the public  Introducing sustainable procurement  Continuously improving our environmental performance  Objectives and targets shall be set and reviewed where relevant, through the Organisation Management Systems

The Organisation Management Systems, all associated statutory legislation and any works rules or procedures must be complied with at all times.

All employees must understand their responsibilities in maintaining the Environmental Policy

Quality Policy The Organisation recognises the importance of establishing an effective Quality Management System (QMS) to meet the need of different users encompassing the activities and departments that contribute to the operation of the Airport.

The primary focus of the QMS is to provide consistent quality assurance in the provision of management activities, services and supplies.

The Organisation is committed to:

 Quality Assurance delivery through a proactive program, that ensures defined standards, objectives, training, process control, monitoring, review and continuous improvement of operational performance  The delivery of quality objectives required, through firm, fair and responsive management with a shared commitment from all Airport staff Isle of Man Airport – Integrated Safety Management System

IOMA/SMS/001 Version 3.2 Page 56 of 111 UNCONTROLLED WHEN PRINTED Section 18 Health & Safety Policy 18.1 Scope The Isle of Man Airport is committed to ensuring all employees' health, safety, and welfare, both in the course of their duty and in the process of any company activities.
The Isle of Man Airport's responsibility for health and safety extends to its visitors, customers, contractors, and any other people working within the organisation.
This policy may be amended at any time; it is a condition of employment that staff will abide by the rules and policies of the Company. The Company may also vary any parts of this policy, including any time limits, as appropriate.
The key actions of the Isle of Man Airport Health and Safety system can be simply modelled through a “Plan, Do, Check, Act” cycle. Using this model, the company will strive to set and maintain the highest levels of health and safety.

Determine H&S Policy Design a Plan to deliver the policy PLAN Assess the risk- identify and assess Risk/Risk profile Determine Priorities Review the performance- Lessons Learned Measure the performance-how well is the plan working?
Investigate causes of incidents, accidents, near misses ACT DO CHECK Isle of Man Airport – Integrated Safety Management System

IOMA/SMS/001 Version 3.2 Page 57 of 111 UNCONTROLLED WHEN PRINTED 18.2 Principles  Establish and implement a health and safety management system to manage the risks associated with Isle of Man premises and activities (detailed in various Risk Assessments);  Control health and safety risks arising from work activities;  Provide adequate information, instruction, training, and supervision for employees;  Consult with employees on health and safety issues;  Ensure employees are competent to do their tasks;  Communicate effectively on health and safety with contractors;  Allocate clear responsibilities for health and safety;  Have clear and compelling health and safety arrangements;  Ensure adequate fire safety measures, including training;  Provide sufficient resources to ensure the success of this policy. All employees shall:  Cooperate on health and safety matters;  Work in a safe manner and in accordance with Safety Instructions;  Use the proper equipment for the job and, where necessary, use the protective equipment provided;  Report health and safety concerns to their line manager or safety representative through the CENTRIK reporting module;  Not interfere with anything provided to safeguard health and safety;  IOMA encourages employees to make constructive suggestions or comments on improving health and safety performance; this is also done through the CENTRIK reporting module. The Airport Director will monitor the Health and Safety Policy for effectiveness and compliance on an ongoing basis and is responsible for bringing health and safety regulations to the attention of all employees and enforcing the workplace regulations.

UNCONTROLLED WHEN PRINTED

IOMA/SMS/001
V4.0 July 2025 Page 65 of 122

Isle of Man Airport – Integrated Safety Management System Section 18 Health & Safety Policy 18.1 Scope

The Isle of Man Airport is committed to ensuring all employees' health, safety, and welfare, both in the course of their duty and in the process of any company activities.
The Isle of Man Airport's responsibility for health and safety extends to its visitors, customers, contractors, and any other people working within the organisation.
This policy may be amended at any time; it is a condition of employment that staff will abide by the rules and policies of the Company. The Company may also vary any parts of this policy, including any time limits, as appropriate.
The key actions of the Isle of Man Airport Health and Safety system can be simply modelled through a “Plan, Do, Check, Act” cycle. Using this model, the company will strive to set and maintain the highest levels of health and safety. All Heads of Department are responsible for ensuring health and safety within their respective areas, including providing appropriate training to their staff and addressing potential risks. They are also responsible for health and safety regarding third parties interacting with their departments, ensuring that safety standards are upheld during all external engagements. It is essential that each department maintains high standards of health and safety compliance. Additionally, the Safety & Compliance team will conduct overall audits to ensure that health and safety regulations are consistently followed across all departments, providing oversight and support to reinforce these efforts.

Determine H&S Policy Design a Plan to deliver the policy PLAN Assess the risk- identify and assess Risk/Risk profile Determine Priorities Review the performance- Lessons Learned Measure the performance-how well is the plan working?
Investigate causes of incidents, accidents, near misses ACT DO CHECK UNCONTROLLED WHEN PRINTED

IOMA/SMS/001
V4.0 July 2025 Page 66 of 122

Isle of Man Airport – Integrated Safety Management System 18.2 Principles

• Establish and implement a health and safety management system to manage the risks associated with Isle of Man premises and activities (detailed in various Risk Assessments); • Control health and safety risks arising from work activities; • Provide adequate information, instruction, training, and supervision for employees; • Consult with employees on health and safety issues; • Ensure employees are competent to do their tasks; • Communicate effectively on health and safety with contractors; • Allocate clear responsibilities for health and safety; • Have clear and compelling health and safety arrangements; • Ensure adequate fire safety measures, including training; • Provide sufficient resources to ensure the success of this policy. All employees shall: • Cooperate on health and safety matters; • Work in a safe manner and in accordance with Safety Instructions; • Use the proper equipment for the job and, where necessary, use the protective equipment provided; • Report health and safety concerns to their line manager or safety representative through the CENTRIK reporting module; • Not interfere with anything provided to safeguard health and safety; • IOMA encourages employees to make constructive suggestions or comments on improving health and safety performance; this is also done through the CENTRIK reporting module. The Operations Director (AM) will monitor the Health and Safety Policy for effectiveness and compliance on an ongoing basis and is responsible for bringing health and safety regulations to the attention of all employees and enforcing the workplace regulations.

Isle of Man Airport – Integrated Safety Management System IOMA/SMS/001 Version 3.2 Page 56 of 111 UNCONTROLLED WHEN PRINTED Section 18 Health & Safety Policy 18.1 Scope The Isle of Man Airport is committed to ensuring all employees' health, safety, and welfare, both in the course of their duty and in the process of any company activities.
The Isle of Man Airport's responsibility for health and safety extends to its visitors, customers, contractors, and any other people working within the organisation.
This policy may be amended at any time; it is a condition of employment that staff will abide by the rules and policies of the Company. The Company may also vary any parts of this policy, including any time limits, as appropriate.
The key actions of the Isle of Man Airport Health and Safety system can be simply modelled through a “Plan, Do, Check, Act” cycle. Using this model, the company will strive to set and maintain the highest levels of health and safety. Determine H&S Policy Design a Plan to deliver the policy PLAN Assess the risk- identify and assess Risk/Risk profile Determine Priorities Review the performance- Lessons Learned Measure the performance-how well is the plan working?
Investigate causes of incidents, accidents, near misses ACT DO CHECK Isle of Man Airport – Integrated Safety Management System

IOMA/SMS/001 Version 3.2 Page 57 of 111 UNCONTROLLED WHEN PRINTED 18.2 Principles  Establish and implement a health and safety management system to manage the risks associated with Isle of Man premises and activities (detailed in various Risk Assessments);  Control health and safety risks arising from work activities;  Provide adequate information, instruction, training, and supervision for employees;  Consult with employees on health and safety issues;  Ensure employees are competent to do their tasks;  Communicate effectively on health and safety with contractors;  Allocate clear responsibilities for health and safety;  Have clear and compelling health and safety arrangements;  Ensure adequate fire safety measures, including training;  Provide sufficient resources to ensure the su

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