Tender process

Summary

The request sought documentation regarding the tender process for leasing a redundant shed at Dhoon Quarry. The Department of Infrastructure disclosed email correspondence and an advertisement detailing the property's condition, rental terms, and the offer submission deadline, while redacting personal contact details and specific proposed uses under exemptions.

Key Facts

• The Department of Infrastructure manages the leasing of the Dhoon Quarry shed through the Public Estates and Housing Division.
• The property is approximately 50 square metres and requires extensive repairs including reroofing, door replacement, and electrical installation.
• The advertised asking rental was £100 per annum plus VAT, with the tenant responsible for all repairs and outgoings.
• Offers were required to be submitted in writing by 12pm on Friday 18th September 2020.
• The lease term was ideally set for at least 5 years with flexibility for extension.

Data Disclosed

• 2026-01-15
• 2026-02-18
• 06 August 2020
• 03 August 2020
• 08 September 2020
• 07 September 2020
• 18th September 2020
• 8mx5m
• 2mx5m
• 50 square metres
• £100 per annum
• 5 years
• 100+VAT
• 110+VAT
• 120+VAT
• 130+VAT
• 140+VAT
• 12pm

Exemptions Cited

• Section 25
• Section 2
• Section 30

Original Request

Please provide a copy of all documentation related to the fair tender process, advertisements etc for the renting out of any buildings/ land at Dhoon Quarry.

Data Tables (4)

Full Response Text

From: To: Subject: RE: Redundant shed Dhoon Quarry Date: 06 August 2020 10:28:27 Attachments: image001.gif Good Morning Thank you for your offer to lease the Dhoon Quarry shed, it would be helpful if you could send the photographs which will be sent to the Government Valuer to assist with his rental assessment. Once we have received advice from the Government Valuer on the market rental, we will need to advertise the shed on the following website:- https://www.gov.im/categories/business-and-industries/land-and-property-to-let/ We will let you know when the shed is advertised, at which point we will just need confirmation of your interest and full contact details. Kind regards Commercial Asset Manager Public Estates and Housing Division | Department of Infrastructure | Isle of Man Government | Sea Terminal| Douglas | Isle of Man | IM1 2RF Commercial Section Tel: (01624) Email: Web: www.gov.im/infrastructure Social: www.twitter.com/iominfra and www.facebook.com/iominfrastructure Please don't print unless you have to From:

Sent: 03 August 2020 21:29 To: Subject: Redundant shed Dhoon Quarry Caution: This email is from an external sender. Please take care before opening any attachments or following any links. Dear I would like to submit an offer to rent the abandoned shed at Dhoon Quarry but as we discussed I appreciate that there will need to be a process before any lease can be agreed. The main part of the shed measures approximately 8mx5m with a lean to extension of approximately 2mx5m. Both sections require reroofing with corrugated iron to match existing. Repairs are needed to at least 2 of the timber corner columns due to water damage and to some of the wall cladding. The lean to area needs to be returned to square and secured. There is a rough concrete floor which currently ponds significantly. The main doors need to be replaced or made good. The rear door is missing and will need to be replaced. There is no electrical supply currently, though there is evidence of a very historic installation. MUA records suggest that there is no power supply to the site. I would like permission to connect one and to install a limited but compliant installation if I choose to do so. Section 25 Section 25 Section 25 Section 25 Section 25 Section 25 Section 25 Section 25 Section 25 Section 25 Section 25 The Shed, Dhoon Quarry This storage shed of approximately 50 square metres in the disused Dhoon Quarry is available to let. The tenant would be expected to carry out the extensive repairs required to the shed and this is reflected in the asking rental of £100 per annum plus VAT. Payment of rates and any other outgoings would be the responsibility of the tenant. The length of the lease is flexible, but ideally would be for at least 5 years. If you are interested and require further information please contact on . Offers should be submitted in writing to Commercial Officer, Public Estates and Housing Division, Sea Terminal Building, Douglas, IM1 2RF or by email

no later than 12pm on Friday 18th September 2020. Offers should include details of the proposed use of the Premises and the length of the lease required, along with confirmation of the annual rental to be paid. Section 25 Section 25 Section 25 Section 25 From: To: Subject: RE: Interested in this Land Date: 08 September 2020 10:25:00 Attachments: image001.gif Good morning Thank you for your offer. Once the closing date has passed the Department will review all offers and select a successful offer. I will contact you after 18th September 2020 to advise if your offer has been successful or unsuccessful. Kind regards Commercial Officer Public Estates and Housing Division l Department of Infrastructure l Isle of Man Government  Sea Terminal Building l Douglas l Isle of Man l IM1 2RF Commercial Section (Tel:(01624) (Helpdesk: (01624) 687300 *Email: ellen.hearns@gov.im :Web: www.gov.im/infrastructure :Social: www.twitter.com/iominfra and www.facebook.com/iominfrastructure P Please don't print this email unless you really need to WARNING if you are not the intended addressee of this email, you must not copy or deliver it to anyone else or use it in any unauthorised manner From: <

Sent: 07 September 2020 16:48 To: <

Subject: Re: Interested in this Land Caution: This email is from an external sender. Please take care before opening any attachments or following any links.  Good afternoon  Thanks for information. I am interested strongly. Preferred lease term Section 25 Section 25 Section 25 Section 25 Section 25 Section 25 Section 25 Section 25 Minimum for 5Years Leased but extendable basis. Proposed annual rental First Year 100+VAT  2nd Year 110+VAT  3rd Year 120+VAT  4th Year 130+VAT 5th Year 140+VAT Proposed Use of the Shed 1st. Or 2nd.  Looking forward to hearing from you. Warm regards   On Mon, Sep 7, 2020 at 7:40 PM < wrote: Section 2 Section 25 Section 25 Section 30 Section 30 · Repairs needed to some wall cladding and at least 2 of the timber corner columns due to water damage. · The lean to area needs to be returned to square and secured. · The main doors need to be replaced or made good. · The rear door is missing and will need to be replaced. It should also be noted that there is no electrical supply and the rough concrete floor ponds significantly. I would be grateful if you could provide advice on the market rental based on a full repairing 5 year lease with an option for a further 5 years. The tenant is to carry out the above works as required by the tenant. It is envisaged that there will be a rent review should the option be taken. Thank you and kind regards Lesley Commercial Asset Manager Public Estates and Housing Division | Department of Infrastructure | Isle of Man Government | Sea Terminal| Douglas | Isle of Man | IM1 2RF Commercial Section Tel: (01624) Email: Web: www.gov.im/infrastructure Social: www.twitter.com/iominfra and www.facebook.com/iominfrastructure Please don't print unless you have to Section 25 Section 25 Section 25

Department of Infrastructure Sea Terminal Building, Douglas, Isle of Man, IM1 2RF

Contact: FOI Response Team Telephone: (01624) 686785 Email: dpo-doi@gov.im

Our ref: 5232177 17 February 2026

Dear ###

We write further to your request, received 15 January 2026, which states:

"Please provide a copy of all documentation related to the fair tender process, advertisements etc for the renting out of any buildings/ land at Dhoon Quarry."

Our response to your request is as follows: I have enclosed copies of the information.

While our aim is to provide information whenever possible, in this instance we are unable to provide some of the information you have requested because it is absolutely exempt under section 25(2)(b) (i) & (ii) of the Act (absolutely exempt personal information). The reasons why that exemption applies are that:
• The Department of Infrastructure is satisfied that the information amounts to personal data of which you are not the data subject; and • The Department of Infrastructure is satisfied that disclosure of the information would contravene one of the data protection principles as set out at Article 5 of the General Data Protection Regulation as it applies in the Isle of Man pursuant to the Data Protection (Application of GDPR) Order 2018, namely that the Department of Infrastructure can only disclose the information where it would be fair, lawful and meet one of the conditions for lawful processing in Article 6 and in this case, none of those conditions have been met.

Some information is exempt from disclosure under section 30 of the Act as disclosure would be likely to prejudice the commercial interests of person (including the Department of Infrastructure.)

As section 30 is a qualified exemption, it is subject to a public interest test. The public interest must be something that is of serious concern and benefit to the public at large.

Factors in favour of disclosure • Disclosure helps the public understand whether Government secures fair market value in leasing or procurement, supporting accountability in how public funds and public assets are managed. • Promotes transparency, accountability and openness in Government use of public assets and commercial dealings.

Factors in favour of withholding • Disclosure could undermine the Government's or third parties' commercial position in ongoing or future financial negotiations. • Tenants reasonably expect that details of how they operate on public land, especially where those operations are commercial, will remain confidential unless disclosure is clearly in the public interest. Breaching this expectation risks damaging relationships and reducing future engagement with the Department. • Disclosing what the tenant stores on the premises would compromise site security and increase the risk of unlawful entry. It would also prejudice the tenant's commercial interests by exposing sensitive details about their assets and operations. Withholding this information helps ensure tenants can operate safely and without unnecessary disruption.

In taking these factors into account the the Department of Infrastructure determined that the factors in favour of maintaining the exemption outweigh the factors in favour of disclosing the information.

Furthermore, some information is also exempt under section 35 of the Act, as disclosure would be likely to otherwise prejudice the effective conduct of public business.

As section 35 is a qualified exemption, it is subject to a public interest test. The public interest must be something that is of serious concern and benefit to the public at large.

Factors in favour of disclosure • Disclosure enhances public understanding of how a public authority conducts its deliberations and reaches decisions in tender processes, supporting confidence in the fairness and integrity of public administration. • Releasing information about how options, evaluations, or considerations were handled within the tender process helps show that the process was aligned with proper governance standards.

Factors in favour of withholding • If the information concerns a procedure and its disclosure could allow individuals to circumvent that procedure in future. • Disclosure would likely inhibit the free and frank exchange of views and negotiation options within the tender process. • Disclosure would compromise the confidentiality of professional valuation advice, which is provided for the sole use of the authority in its deliberations and relies on a protected space for open assessment and consideration.

In taking these factors into account the Department of Infrastructure determined that the factors in favour of maintaining the exemption outweigh the factors in favour of disclosing the information.

Please quote the reference number 5232177 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact me. Further information about freedom of information requests can be found at www.gov.im/foi.

I will now close your request as of this date.