Clarification of Enforcement of Sickness Policy

Summary

A request was made to Manx Care for details on their sickness absence monitoring system, staff score distributions, corrective actions, and financial costs. The authority disclosed specific statistics and budget figures, while noting that general policy information is already publicly accessible on their website.

Key Facts

• Manx Care uses a scoring system similar to the Bradford Factor to monitor staff sickness absence.
• General policy information regarding sickness and absence is already available on the OHR website.
• Corrective actions were applied to 204 staff members in the most recent full year.
• No staff members were recorded as awaiting corrective action at the time of the report.
• The total annual budget spent on supporting sickness leave was approximately £7.8 million.

Data Disclosed

• 1221
• 283
• 248
• 138
• 437
• 0
• 204
• £7,792,212.74
• 2025-12-17
• 2026-01-19
• 5177605

Exemptions Cited

• Section 20 of the Act (Information reasonably accessible)

Original Request

1. Monitoring System Does Manx Care use a system similar to the NHS Bradford Factor to monitor staff sickness absence? If yes, please confirm the scoring thresholds or methodology used. 2. Staff Score Distribution For the most recent full year available, please provide the number of staff in each category according to the Bradford Factor or any other internal scoring system used. If Bradford Factor is used, please use these categories: - <50 - 50-99 - 100-199 - 200-299 - 300+ If an alternative scale is used internally, please provide the equivalent breakdown according to that scale. 3. Corrective Actions Are corrective actions taken when staff reach certain thresholds? For the same year, how many staff were: - Awaiting corrective action - Had corrective action applied 4. Financial Impact Approximately how much of Manx Care's annual budget is spent on supporting sickness leave, including sick pay and associated costs?

Data Tables (1)

Data Tables (reformatted)

Full Response Text

Manx Care Noble’s Hospital, Strang Braddan, Isle of Man IM4 4R (01624) 650 000

Our ref: 5177605 19 January 2026

Dear

We write further to your request, received 17 December 2025, which states:

"1. Monitoring System Does Manx Care use a system similar to the NHS Bradford Factor to monitor staff sickness absence?

If yes, please confirm the scoring thresholds or methodology used.

1. Staff Score Distribution For the most recent full year available, please provide the number of staff in each category according to the Bradford Factor or any other internal scoring system used.

If Bradford Factor is used, please use these categories:

• <50
• 50-99
• 100-199
• 200-299
• 300+

If an alternative scale is used internally, please provide the equivalent breakdown according to that scale.

1. Corrective Actions Are corrective actions taken when staff reach certain thresholds?

For the same year, how many staff were:

• Awaiting corrective action

• Had corrective action applied

• Financial Impact Approximately how much of Manx Care's annual budget is spent on supporting sickness leave, including sick pay and associated costs?"

Response

While our aim is to provide information whenever possible, under section 20 of the Act, we are not required to provide information in response to a request if it is already reasonably accessible to you, whether free of charge or on payment of a fee.

1. Monitoring System
   All information is on our OHR website - hr.gov.im Sickness and Absence - Return to work.
2. Staff Score Distribution
3. <50 - 1221
4. 50-99 - 283
5. 100-199 - 248
6. 200-299 - 138
7. 300+ - 437
8. Corrective Actions
9. Awaiting corrective action – 0

10. Had corrective action applied - 204

11. Financial Impact £7,792,212.74 Please quote the reference number 5177605 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another

form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact me. Further information about freedom of information requests can be found at www.gov.im/foi.

I will now close your request as of this date.

Yours sincerely