DBS checks / Manx Care Staff

Summary

The requester asked for details on DBS check levels and exceptions for Manx Care staff over three years, particularly regarding access to minors. Manx Care disclosed that all checks follow legal eligibility guidance, provided statistics on check volumes by level, and listed roles requiring Standard or Enhanced checks.

Key Facts

• DBS checks follow the Rehabilitation of Offenders Act and Exemptions Order 1975.
• Since September 2022, OHR only processes new starter checks, while departments handle renewals.
• Roles with supervised or unsupervised access to children or vulnerable adults require at least a Standard check.
• Basic checks do not require role data to be recorded in the portal.
• A comprehensive list of roles requiring Standard and Enhanced checks was provided.

Data Disclosed

• 564 checks (01 April 2021 – 31 March 2022)
• 743 checks (01 April 2022 – 31 March 2023)
• 330 checks (01 April 2023 – 31 March 2024)
• 200 checks (01 April 2024 – 09 December 2024)
• September 2022
• 09 December 2024
• 13 January 2025

Original Request

Please could you confirm the level of DBS checks conducted for staff of all levels and any exceptions that have occurred over the past 3 years? Please also advise what action you have undertaken in relation to these exceptions? I am particularly interested in the results for those staff who have daily access to minors

Data Tables (4)

Full Response Text

Manx Care Noble’s Hospital, Strang Braddan, Isle of Man IM4 4R (01624) 650 000

Our ref: 4308489 13 January 2025

Dear

We write further to your request, received 9 December 2024, which states:

"Please could you confirm the level of DBS checks conducted for staff of all levels and any exceptions that have occurred over the past 3 years? Please also advise what action you have undertaken in relation to these exceptions? I am particularly interested in the results for those staff who have daily access to minors"

Our response to your request is as follows: I have detailed below the information that is being released to you.

All of our DBS checks follow the eligibility guidance in accordance with the rehabilitation of offenders act and the Exemptions Order 1975. By law we have to ensure we are asking for the right level of check for each new staff member.

In September 2022 we implemented our online DBS portal with this brought various changes to how OHR processes DBS police checks. With effect from September 2022, OHR was no longer responsible for processing DBS renewals for Departments, Boards and Offices which saw a decrease in the number of checks being processed. This responsibility was moved back to the Departments, Boards and Offices to process themselves, leaving OHR to process only new starter’s DBS checks.

Any role that has any supervised / unsupervised access with children / vulnerable adults will be checks at a standard level at very least (can go up to enhanced barring) I hope this helps!

The below table show the number of checks completed for Manx Care and a breakdown of the levels.

Number of checks completed Basic Standard Enhanced 01 April 2021 – 31 March 2022 564 10 51 503 01 April 2022 – 31 March 2023 743 – For recruitment purposes only from September 2022 onwards 62 60 621

01 April 2023 – 31 March 2024 330 – For recruitment purposes only 31 41 258 01 April 2024 – 09 December 2024 200 – For recruitment purposes only 30 29 141

The list of roles below includes all the Standard and Enhanced checks that were processed. Basic checks don’t require a role to be stated to be processed so we do not have this data in our DBS portal. Access & Capacity Disc Asst Co Admin - Patient Facing Admin Officer OPMHS - Care Home Biomedical Scientist Care Assistant Care Assistant - Adult/Child Catering - Patient Facing Chef/Cook - Care Home Chief Nurse Clinical Fellow Clinical Specialist Cognitive Behavioural Therapist Community Nurse Community Outreach Worker - CAMHS Community Registered Nurse Community Support Staff Crisis Support Worker Ch&Ad Dental Nurse Director of Nursing District Nurse Doctor Domestic - Patient Facing F1 Doctor F2 Doctor General Medicine Business Mgr General Practitioner Health Visitor Healthcare Assistant Home Care Assistant Hospital Porter Housekeeper - Care Housekeeper - Ch. Hosp Housekeeping - Patient Facing

Locum Doctor Maintenance Patient Facing Manager - Healthcare Medical Assistant Medical Consultant Medical Practitioner Medical Secretary Midwife Nurse Practitioner Occupational Health Spec Nurse Occupational Therapist Occupational Therapy Tech Inst Operational Manager - Mental Health Paediatric Dietitian Paramedic Pharmacist Physiotherapist Psychiatrist Psychologist Radiographer Receptionist - Care Home Receptionist - Patient Facing Registered Manager Care Home Registered Nurse Registered Nurse - Prison Residential Support Worker-Ad Respite Support Worker Respite Support Worker-Child Senior Home Care Assistant Senior Secretary - Adults Sister/Charge Nurse Social Worker - Adult Social Worker - Ch & Ad Social Worker - Children Sonographer Specialist Therapist Speciality Doctor Speech Therapist Sterile Services Technician Stores Person - Patient Facing Theatre Practitioner Therapy Instructor

Therapy Technical Instructor

Please quote the reference number 4308489 in any future communications.

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I will now close your request as of this date.

Yours sincerely