Return to work salaries

Summary

The request sought salary costs for workers on phased return to work over the last 8 years, but the Cabinet Office could only provide data from April 2018 onwards due to system limitations. The response disclosed total costs for 2018-2024 based on full pay assumptions, noting that not all phased returns were captured in the records.

Key Facts

• Data prior to 1 April 2018 is not held because the 'PiP' recording system was adopted in that month.
• Costs provided are based on full pay for the duration of recorded phased returns as specific working patterns are not recorded.
• Logging of phased returns within the PiP system is not mandatory, meaning the data likely does not capture all instances.
• The maximum period for a phased return is 6 weeks.
• Some records had start dates logged but were missing end dates.

Data Disclosed

• £53,478.18
• £123,718.75
• £76,957.66
• £32,386.55
• £17,932.59
• £12,989.96
• £10,579.42
• 2018 (01/04/2018-31/12/2018)
• 2019 (01/01/2019-31/12/2019)
• 2020 (01/01/2020-31/12/2020)
• 2021 (01/01/2021-31/12/2021)
• 2022 (01/01/2022-31/12/2022)
• 2023 (01/01/2023-31/12/2023)
• 2024 (01/01/2024-02/11/2024)
• 6 weeks
• 1 April 2018

Original Request

The amounts (for the last 8 years ) paid to those workers who are being paid normal salary amounts for working reduced hours whilst on fazed return to work duties after sickness.

Data Tables (1)

Full Response Text

1

Government Office Douglas Isle of Man IM1 3PN Telephone: (+44) 01624 686244
Website: www.gov.im/co

Our ref: 4235001 6 December 2024

Dear ###

We write further to your request, received 5 November 2024, which states:

"The amounts (for the last 8 years ) paid to those workers who are being paid normal salary amounts for working reduced hours whilst on fazed [sic] return to work duties after sickness."

While our aim is to provide information whenever possible, in this instance the Cabinet Office does not hold some of the information that you have requested.
The Office of Human Resources (a division of Cabinet Office) adopted the “PiP” recording system in April 2018. Consequently, data for periods prior to 1st April 2018 is not held by the Cabinet Office. The working pattern of an individual on phased return to work is not recorded, therefore the costs provided below are based on full pay of each individual, for the duration of their recorded phased return. Calendar Year
Total Cost

2018 (01/04/2018-31/12/2018)
£53,478.18
2019 (01/01/2019-31/12/2019)
£123,718.75
2020 (01/01/2020-31/12/2020)
£76,957.66
2021 (01/01/2021-31/12/2021)
£32,386.55
2022 (01/01/2022-31/12/2022)
£17,932.59
2023 (01/01/2023-31/12/2023)
£12,989.96
2024 (01/01/2024-02/11/2024)
£10,579.42
The logging of phased returns within PiP is not mandatory as not all absences require a phased return and so there is no requirement to log the start or end date of phased returns within PiP. The data provided reflects information as recorded by the reporting manager and therefore it is likely that not all phased returns are captured in this data.
Additionally there were a number of records where phased return start dates had been logged, but end dates had not. 2 Phased return can take place over a period of 6 weeks or less. The maximum period of phased return is 6 weeks. Please quote the reference number 4235001 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact me. Further information about freedom of information requests can be found at www.gov.im/foi.

I will now close your request as of this date.