MHC Contract

Summary

The request sought details regarding the tender process and contract extension for the Hon K Beecroft company with the Department of Health and Social Care. The authority disclosed that a competitive tender was held in 2012 with three applicants, and the contract was extended to its maximum five-year term, concluding in January 2018.

Key Facts

• A competitive tender exercise was undertaken in 2012 for the contract.
• Three organisations submitted tenders for the contract.
• The successful bid was selected based on the 'Most Economically Advantageous Tender' criteria.
• The contract was signed on 7th January 2013.
• The contract was extended to the maximum permissible length of 5 years and ends on 7th January 2018.

Data Disclosed

• 2012
• three organisations
• 95%
• 75%
• 7th January 2013
• 5 years
• 7th January 2018
• 09 October 2017
• 1st September 2017
• July 2017
• 17 November 2017

Data Tables (1)

Full Response Text

Department of Health and Social Care

Rheynn Slaynt as Kiarail y Theay

Page 1 of 2 FOIA/DHSC/AIR/01

Chief Executive: Malcolm Couch

By email:

Freedom of Information Team Department of Health & Social Care Chief Executive’s Office Crookall House Demesne Road Douglas Isle of Man, IM1 3QA Tel: Email: Website: Date: FOI Reference: (01624) 642621 foi.dhsc@gov.im www.gov.im/dhsc 17 November 2017 IM106206i

Dear

REQUEST UNDER THE FREEDOM OF INFORMATION ACT 2015 (“the Act”)

We write further to your request to the Department of Health and Social Care dated 09 October 2017

Your request

Further to the FoI reply dated 1st September 2017 as it applied to the Hon K Beecroft company having a Contract with her Department and in particular where it states the maximum period of the Contract was 5 years from the date of the Contract being awarded then the 5 years were up in July 2017.

Question 01: Can you please advise if a tender process was carried out how many companies applied and what was the lowest tender;

Question 02: In the event that no new tenders were sought by what means was the Contract extended to and the date the Contract will now end.

Response to your request

We are pleased to be able to provide a response to your request with answers to your questions:

Question 01: Can you please advise if a tender process was carried out how many companies applied and what was the lowest tender; In response to Question 0, a competitive tender exercise was undertaken in 2012 with three organisations submitting a tender. Tenders are evaluated on both price and quality factors with the successful bid recognised as the ‘Most Economically Advantageous Tender’. Once a competitive tender exercise is complete, the Attorney General’s Chambers Procurement Services section publicise the scoring spread on their Notification of Tender Results section on the website. The scoring spread for this exercise was 95% to 75%. The Contract was signed on 7th January 2013.

Page 2 of 2 FOIA/DHSC/rvsd/01 Question 02: In the event that no new tenders were sought by what means was the Contract extended to and the date the Contract will now end In response to Question 02, the Contract was extended to the maximum permissible contract length of 5 years and will conclude on 7th January 2018.
Your right to request a review
If you are unhappy with this response to your Freedom of Information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post to the FOI Co-ordinator, Department of Health & Social Care, Chief Executive’s Officer, Crookall House, Demesne Road, Douglas, Isle of Man, IM1 3QA. An electronic version and paper version of our complaint form can be found by going to our website www.gov.im/about-the-government/freedom-of-information/how-to- make-a-freedom-of-information-request/ . Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.
If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on:

1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act; or
2. Whether we are justified in refusing to give you the information requested.
   In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision.
   Further information about Freedom of Information requests can be found on the Information Commissioner’s website at: www.inforights.im/information-centre/freedom-of-information. Should you have any queries concerning this letter, please do not hesitate to contact us. Yours sincerely

Freedom of Information Team Department of Health and Social Care