60th Plenary Conference - Cameroon

Summary

The request sought expense details for the 60th CPA Plenary Conference in Cameroon and regulations regarding alcohol claims. The authority disclosed all expense records totaling £4,897.51 and clarified that financial regulations do not explicitly permit claiming alcohol as an expense.

Key Facts

• All requested expense information for the Cameroon trip was released.
• The total net cost for the trip was £4,897.51 after refunds and contributions.
• Isle of Man Government Financial Regulations do not reference claiming alcohol as an expense.
• Spouse travel costs are refunded separately and excluded from the trip budget.
• One original traveler (Mr Cregeen) was replaced by Mr Cretney, resulting in a refund and new purchase order.

Data Disclosed

• 2017-09-10
• 2017-10-04
• 02/10/2014
• £5,013.86
• £482.00
• £899.67
• -£1,230.22
• £2,107.49
• -£3,111.78
• £4,897.51
• IM102318I
• 669155
• 669157
• 669270
• 669269

Original Request

Cameroon 60th CPA Plenary Conference, 02/10/2014 + Fin Reg info on claiming alcohol as an expense

Data Tables (1)

Full Response Text

Page 1 www.tynwald.org.im

04/10/2017

REQUEST UNDER THE FREEDOM OF INFORMATION ACT 2015 (“the Act”) REFERENCE NUMBER: IM102318I

Dear

Thank you for your request dated 10th September 2017.

Your request

You asked for:

“1. As per the previous question regarding the Falklands expenses, I want copies of all expenses claimed for the Cameroon 60th CPA Plenary Conference, 02/10/2014.

I want it in the same format that you answered the Falkland Island expenses recently.

1. Provide a copy of where it states in financial regulations that you can claim alcohol as an expense.”

Response to your request

1. Please find attached a summary of expenses on an Excel spreadsheet with copies of all related purchase orders, expenses claims and receipts in pdf.

Please note that in some cases expenses claimed relate to all travellers, e.g. one person has paid for a meal for all travellers.

In accordance with usual practice for all trips, if a spouse is travelling all costs incurred are refunded and therefore do not form part of the total paid in respect of the trip from the budget of the Clerk of Tynwald’s Office.

1. The Isle of Man Government Financial Regulations make no reference to claiming alcohol as an expense. Expenses are paid in line with the rates specified in the Isle of Man Government Subsistence Allowances Circular: http://www.tynwald.org.im/business/opqp/sittings/20112014/2012-GC-0036.pdf.

Legislative Buildings Douglas Isle of Man IM1 3PW British Isles

Telephone: 01624 685500

Office of the Clerk of Tynwald Oik Cleragh Tinvaal

Oikyn Slattyssagh Doolish Ellan Vannin IM1 3PW Ny Ellanyn Goaldagh

Chellvane: 01624 685500

Page 2 Your right to request a review

If you are unhappy with this response to your Freedom of Information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post to Roger Phillips, Clerk of Tynwald at r.phillips@tynwald.org.im or the address above. An electronic version and paper version of our complaint form can be found by going to our website. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on:

1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act; or

2. Whether we are justified in refusing to give you the information requested.

In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision.

More detailed information on your rights to review is on the Information Commissioner’s website at: https://www.inforights.im/

Further information about Freedom of Information requests can be found on the Isle of Man Government website: https://www.gov.im/foi

Should you have any queries concerning this letter, please do not hesitate to contact me.

Yours sincerely

FOI Co-ordinator Email | foi@tynwald.org.im

Item Amount Flights / Accommodation Purchase Order 669155 £5,013.86 Travel Centre invoice 11721 - return flights to Cameroon via Istanbul for 3 travellers - Phillips/Cregeen/Watterson (£1671.22 pp) £5,013.66 Purchase Order 669157 £482.00 Travel Centre invoice 11733 - overnight accommodation in Istanbul x 3 Phillips/Cregeen/Watterson £482.00 Purchase Order 669270 £899.67 Travel Centre invoice 11779 - return flights to Manchester for 3 Phillips/Cregeen/Watterson + overnight accommodation at Manchester Airport £899.67 Mr Cregeen was no longer able to travel and was replaced by Mr Cretney Travel Centre credit note 967 - refund re: Mr Cregeen -£1,230.22 Purchase Order 669269 £2,107.49 Travel Centre invoice 11778 - flights and accommodation for Mr Cretney (replacing Mr Cregeen) £2,107.49 Refund from CPA (contribution towards flights for 2 Members) -£3,111.78 Expenses - GP appt / typhoid injection / anti-malaria injection £80.16 Expenses - Turkish visa £12.85 Expenses - Yellow fever jabs / typhoid injection £100.50 Expenses - Turkish visa £12.85 Expenses - Malaria tablets £63.03 Expenses - Wifi at Hilton Hotel £36.00 Expenses - GP Appt / Typhoid and meningitis injections £144.73 Expenses - Turkish visa £12.85 Expenses - Airport transport £36.00 Expenses - Dinner for 3 £114.85 Expenses - Hilton Hotel - Internet and Refreshments £122.87 Total £4,897.51 Name•

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OFFICIAL ORDER FORM Fenym-Oardrail Oikoil Supplier: Post Code• E-mail• '

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FO MY LAUE Signature• Print Signature: STAYD OKOIL/Grade•

Isle of Man Government ant°, Max Vaeintys 669155 Please supply the under mentioned goods or services: QTY Unit Total Item Cost Price Price Code Centre Carriage Discount "Order TOTAL (excl. VAT) Date Received Date Paid The Travel Centre Tower House, Castle Streetr, Douglas, Isle of Man, IM1 2EZ ITel 0044 (0) 1624 677777 Fax 0044 (0) 1624 663370 'Email: travel@travelcentre.co.im
INVOICE No: 011721 CLERK OF TYNWALD'S OFFICE LEGISLATIVE BUILDINGS FINCH ROAD DOUGLAS Date of issue. 12/JUN/14 Your ref: Carol Booking Number: 010527/032 Dept.Date: 01/OCT/14 Account No 01CTYN OurRef: Carol Lead Passenger: Mr R Phillips x 4 Mr Roger Phillips Mr Graham Cregeen Mr Juan Watterson,

+AIR BOOKING Date Flight No. Class From To 01/OCT/14 TK1994 J Manchester Istanbul 03/OCT/14 TK669 Istanbul Nsimalen Int Yaounde 10/OCT/14 TK669 Nsimalen Int Yaounde Istanbul 11/OCT/14 TK1995 J • Istanbul Manchester Dep Air 11:15 17:15 18:15 23:05 23:55 10:50 12:50 15:05 Ticket Number if app COSTING Return Rights (BUSINESS CLASS) Total Transaction Value +AIR BOOKING ckiziar coal No Cost Total 3 £ 1671.22 £ 5013.66 £ 5013.66 Invoiced £ 5013.66 Date Flight No. Class From To Dep Air 01/OCT/14 TK1994 L Manchester Istanbul 11:15 17:15 03/OCT/14 TK669 L Istanbul Nsimalen Int Yaounde 18:15 23:05 10/OCT/14 TK669 P Nsimalen Int Yaounde Istanbul 23:55 10:50 11/OCT/14 TK1995 P Istanbul Manchester 12:50 15:05 Ticket Number if app COSTING No Cost Total Return Flights (ECONOMY CLASS) 1 517.22 £ 517.22 Total Transaction Value 517.22 • orrt_cyr- 66 g ts-6 Invoiced 517.22 DETAILS Total Net VAT £ 5530.88 V.A.T.Amount £ 0.00 Invoice Total £ 5530.88 Payment by return please ORDER NO. / CONTRACT NO. (IF APPLICABLE): TBA Please note that Service / Handling Fees are non- refundable and also that charARW-lihgcrectTproC1/4Thigrijel CHECKED s/amend INITIAL Delivery Address: Name• Address•

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t tature: Date Paid Isle of Man Government 66 1 7 ReiItys Ella- Van niri OFFICIAL ORDER FORM Ferlynt-Oardrail Oikoil Supplier: Name• Address•

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Date Received YD OKOIL/Grade•

DaIs Bookkg Accouil ?lc Your ref: .H.:Qt.Dace. Lead Pessanouer Mr1=;oger Phtur2s. e Tra... Centre !Tower House. Castle Street Douglas, Isle of MrAn. III/11 2E2 Tel 0044 (0)18.24 677777 Fax 0044 (0) 1524 663170 travel@travalcentre.c.c.im LIR_GIS.crs! 3ll R. NK)Irri ROAD COuGu,AS ACCOMMODATION Hotel name : Yigitalp at Istanbul Arriving : Wednesday 01/OCT/14 Leaving : Friday 03/OCT/14 Length of stay :2 Night(s) Accommodation : Double With Breakfast COSTING No 3 ouble Rooms Inc Breakfast 1 Total Transaction Value ORDER NO. / CONTRACT NO. (IF APPLICABLE): 669157 Cost Total £ 482.00 £ 482.00 £ 482.00 Invoiced £ 482.00 Total Net VAT £ 482.00 V.A.T.Amount £ 0.00 Invoice Total £ 482.00 Payment by return please DETAILS APPROVED FOR PAYMENT El4ITIAL CHECKED Ed INITIAL ,J ;

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INVOICE No.
011779 CLERK OF TYNWALD'S OFFICE LEGLSLAINE BULDENGS FiNCH ROAD DOUGLAS Date of issue: &Joking Number Account No Your ref' Carpi ^t Data. 30/S&.-.T-114 OurRef'. Oecoi Lead Passenger:Mr F Phiffic:s Mr Roger PMilibe W Graham .Y9,01! +AIR BOOKING Date Flight No. Class From To Dep Arr 30/SEP/14 BE820 Isle OF Man Manchester 18:50 19:40 11/OCT/14 BE819 Manchester Isle Of Man 18:40 19:25 Comments COSTING Return Flights Inc Mr Cregeen) Total Transaction Value No Cost Total 3 £ 192.89 £ 578.67 £ 578.67 Invoiced £ 578.67 ACCOMMODATION Hotel name : Bewleys at Manchester Airport Arriving :Tuesday 30/SEP/14 Leaving : Wednesday 01/OCT/14 Length of stay : 1 Night(s) Accommodation : Ro COSTING. No Cost Total Two Doubles - One For Sole Occupancy 1 £ 240.00 £ 240.00 Total Transaction Value 240.00 Invoiced £ 240.00 SERVICE FEE COSTING Airline Handling Fee (inc Mr Cregeen) Total Transaction Value No Cost Total 3 £ 17.00 £ 51.00 £ 51.00 Invoiced £ 51.00 SERVICE FEE COSTING Hotel Booking Fee Total Transaction Value No Cost Total 2 £ 15.00 E. 30.00 £ 30.00 Invoiced £ 30.00 DETAILS Total Net VAT 899.67 V.A.T.Amount £ 0.00 The Travel Centre Tower House, Castle Street,Douglas, Isle of Man,IM1 2EZ Tel 0044 (0)1624 677777 Fax 0044 (0 1624 663370 'Email: travel@travelcentre.co.im
Credit Note N o: 000967 CLERK OF TYNWALD'S OFFICE LEGISLATIVE BUILDINGS FINCH ROAD DOUGLAS Date of issue: 04/NOV/14 PO Order No: Carol Booking Number: 010527/032 Dept. Date: 30/SEP/14 Account No 01CTYN OurRef: Carol Lead Passenger: Mr Graham Cregeen +AIR BOOKING Date Flight No. Class From To Dep 01/OCT/14 TK1994 J Manchester Istanbul 11:15 03/OCT/14 TK669 J Istanbul Nsimalen Int Yaounde 18:15 10/OCT/14 TK669 J Nsimalen Int Yaounde Istanbul 11/OCT/14 TK1995J Istanbul Manchester 12:50 Arr 17:15 23:05 23:55 10:50 15:05 Costing Return Flights Refund Of Turkish Airline Flights - Mr Cregeen Total Transaction Value DETAILS 3 1 1671.22 £ £ -1230.22 £ Refunded 5013.66 -1230.22 3783.44 1230.22 TOTAL COST (NET OF VAT.) V.A.T. AMOUNT REFUNDED DISCOUNT CLAIM TOTAL REFUNDED (BY CHEQUE) (ORIGINAL INVOICE NO. 011721) £ 1230.22 0.00 £ 0.00 1230.22 Please note that Service / Handling Fees are non- refundable and also that charges may be made to process cancellations. BARCLAYS <NLANC1=HNCJK77 SUNDERLAND, FAWCETT STREET BRANCH 20-83-69 70454818 Date 3o- ( 0
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QTY Unit Total Item Cost Price Price Code Centre Ci Carriage Discount Order TOTAL (excl. VAT) Date Received Date Paid Isle of Man Govern!. t Aeiltyl Ellan Vzmnin 6.69269 OFFICIAL ORDER FORM Ferrym-Oardrail Oikoil Supplier: Name t

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A II T.& asEalaoco INVOICE No: 011778 CLERK OF TYNWALDG OFFICE LEGISLATIVE BUILDINGS FINCH ROAD DOUGLAS Date of issue: 16/SEPil 4 Your ref: Carol Booking Number: 01152$1001 Dept.Date: 30/SEP(14 Account No 01CTYN OurRaf: Carol Lead Passenger:Mr D Cretney x I Mr David Cretney +AIR BOOKING Date Flight No. Class From To Dep Air 30/SEP/14 8E820 Isle Of Man Manchester 18:50 19:40 11/OCT/14 BE819 Manchester Isle Of Man 18:40 19:25 Comments GC3HR2 COSTING No Cost Total Return Flight (changed From Mr Cregeen) 1 £ 193.33' £ 193.33 Total Transaction Value £ 193.33 Invoiced £ 193.33 ACCOMMODATION Hotel name : Bewleys at Mancheater Airport Arriving : Tuesday 30/SEP/14 Leaving : Wednesday 01/OCT/14 Length of stay : 1 Night(s) Accommodation : Room only COSTING Double For Single Use Inc Breakfast Total Transaction Value 1 No Cost £ 120.00 Invoiced Total £ 120.00 £ 120.00 £ 120.00 SERVICE FEE COSTING No Cost Total Flybe Flights - Change Fee (from Mr Cregeen) 1 £ 20.00 £ 20.00 Total Transaction Value £ 20.00 Invoiced £ 20.00 SERVICE FEE COSTING No Cost Total Hotel Booking Fee 1 £ 15.00 £ 15.00 Total Transaction Value £ 15.00 Invoiced £ 15.00 +AIR BOOKING Date Flight No. Class From To Dep Arr Please note that Service I Handling Fees are non- refundabie and also that emerges may oe made :o process carcella: onsramendr.ents The Travel Centre Tower House, Castle Streetr, Douglas, Isle of Man, IM1/11 2E? I Tel 0044 (0) 1624 677777 Fax 0044 (0) 1624 663370 Email: travel@travelcentre.co.im
dam INVOICE No: 011778 Manchester Istanbul Nsimalen-t Yaounde Istanbul Lead Passenger:Mr D Cretney x 1 Mr David Cratney 01/OCT/14 TK1994 03/OCT/14 TK669 10/OCT/14 TK669 11/OCT/14 TK1995 Y CLASS = ECONOMY Istanbul 11:15 17:15 Nsimalen Int Yaounde 18:15 23:05 Istanbul 23:55 10:50 Manchester 12:50 15:05 INITIAL INITIAL d CLERK OF TYNWALD'S OFFICE LEGISLATIVE BUILDINGS FIN

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