Trinidad and Tobago CSPOC Conference

Summary

The request sought documentation for a 2012 trip to Trinidad and Tobago for the CSPOC Conference, and the authority disclosed all receipts and expenses while correcting a previous transcription error regarding the total cost.

Key Facts

• The correct total cost for the trip was £5,407.68, correcting a previous record of £5,024.30.
• All requested documents including receipts, purchase orders, and flight confirmations were provided.
• Spouse travel costs were deducted from the Clerk of Tynwald's budget as they are refunded separately.
• The trip took place on 6th January 2012.
• The response was issued on 4th October 2017.

Data Disclosed

• £5,024.30
• £5,407.68
• 6th January 2012
• 2017-09-07
• 2017-10-04
• £964.55
• £738.10
• £218.50
• £160.49
• £1,017.40
• £275.60
• £858.20

Original Request

Copies of all documentations re: On 6th January 2012, there was a trip to Trinidad and Tobago for the CSPOC Conference. The total cost was £5,024.30

Data Tables (1)

Full Response Text

Page 1 www.tynwald.org.im

04/10/2017

REQUEST UNDER THE FREEDOM OF INFORMATION ACT 2015 (“the Act”) REFERENCE NUMBER: 102082I

Dear

Thank you for your request dated 7th September 2017.

Your request

You asked for:

“Reference request under the FOI Act IM791541 that you previously disclosed, I request the following information:

On 6th January 2012, there was a trip to Trinidad and Tobago for the CSPOC Conference. The total cost was £5,024.30.

Provide copies of all receipts, purchase orders, flight confirmations details, additional transportation costs, accommodation and any other expenditure that equalled £5,024.30. I request copies of the original receipts, purchase orders etc where held.

Please provide the information in excel format.”

Response to your request

On checking the detail for this request a transcription error in the original record was found. The correct total is £5,407.68. We will make this correction known to the requestor of the previous Freedom of Information request for “Details of all off island trips made by politicians and officers (eg COT/DCOT etc.) including UK trips for the life of the last parliament” which we answered on 22nd March 2017. Any corresponding error in information published on the Tynwald website will also be corrected.

Please find attached a summary of expenses on an Excel spreadsheet with copies of all related purchase orders, expenses claims and receipts in pdf. Despite the wording of the expenses form, the deductions in these claims do not represent ‘advances’, but represent the spouses' transatlantic flights.

Legislative Buildings Douglas Isle of Man IM1 3PW British Isles

Telephone: 01624 685500

Office of the Clerk of Tynwald Oik Cleragh Tinvaal

Oikyn Slattyssagh Doolish Ellan Vannin IM1 3PW Ny Ellanyn Goaldagh

Chellvane: 01624 685500

Page 2 Please note that in some cases expenses claimed relate to all travellers, e.g. one person has paid for a meal for all travellers.

In accordance with usual practice for all trips, if a spouse is travelling all costs incurred are refunded and therefore do not form part of the total paid in respect of the trip from the budget of the Clerk of Tynwald’s Office.

Your right to request a review

If you are unhappy with this response to your Freedom of Information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post to Roger Phillips, Clerk of Tynwald at r.phillips@tynwald.org.im or the address above. An electronic version and paper version of our complaint form can be found by going to our website. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on:

1 Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act; or 2 Whether we are justified in refusing to give you the information requested.

In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision.

More detailed information on your rights to review is on the Information Commissioner’s website at: https://www.inforights.im/

Further information about Freedom of Information requests can be found on the Isle of Man Government website: https://www.gov.im/foi

Should you have any queries concerning this letter, please do not hesitate to contact me.

Yours sincerely

FOI Co-ordinator Email | foi@tynwald.org.im

Item Amount Orders Purchase Order 568048 not to exceed £2,200 Travel Centre invoice 10918 - return flights and London accommodation for Mrs Christian £964.55 Travel Centre invoice 10917 - return flights for Roger Phillips £738.10 Travel Centre invoice 10941 - return boat for Roger Phillips - to take ceremonial robes from IOM to UK £218.50 Travel Centre invoice 10973 - London accommodation for Roger Phillips £160.49 Purchase Order 568193 - return flights and accommodation for Mr Rodan not to exceed £1,100 Travel Centre invoice 10962 - return flights and London accommodation for Mr Rodan £1,017.40 Expenses - IOM Airport - Coffee £3.04 Expenses - London Airport Excel Hospitality - Dinner £29.42 Expenses - Hyatt Regency - Accommodation, Meals £674.18 Expenses - Hyatt Regency - Refreshments £3.97 Expenses - Hyatt Regency - Lunch £16.99 Expenses - London Airport Apostrophe - Breakfast £3.70 Expenses - Return Mileage to London £275.60 Expenses - Toll Charges £10.00 Expenses - London Airport Café Rouge - Breakfast for 3 with spouse costs deducted £23.05 Expenses - Hyatt Regency - Accommodation, Meals, Calls £858.20 Expenses - Hyatt Regency - Lunch £27.11 Expenses - (£738.10 spouse costs deducted) Expenses - London Airport - Dinner & Incidentals £26.00 Expenses - Hyatt Regency - Taxi £26.92 Expenses - Hyatt Regency - Dinner £75.00 Expenses - Hyatt Regency - Phone Call £2.28 Expenses - Day & Night - Taxi £19.87 Expenses - Buzo Restaurant - Dinner £150.88 Expenses - Hyatt Regency - Phone Call £1.98 Expenses - Hyatt Regency - Phone Call £5.45 Expenses - Piarco Airport Taxi £40.00 Expenses - Return Trip - Lunch £12.00 Expenses - Return Trip - Dinner £23.00 Expenses - (£730.44 spouse costs deducted) *Accommodation provided for Speaker at no cost Total £5,407.68