Falkland Islands Trip Feb 2013

Summary

The request sought documentation regarding the costs of a February 2013 trip to the Falkland Islands, and the authority disclosed all receipts, purchase orders, and expense claims while correcting a previous transcription error in the total cost.

Key Facts

• The correct total cost for the trip was £16,771.30, correcting a previous error of £16,693.34.
• Three travellers attended the CPA BIMR Conference in the Falkland Islands.
• A spouse accompanied the group but all costs incurred by the spouse were refunded and excluded from the official budget.
• The response included an Excel summary and PDF copies of all related purchase orders and receipts.
• Flight changes were made due to a threat of industrial action, incurring additional costs.

Data Disclosed

• £16,771.30
• £16,693.34
• 7th Feb 2013
• 3rd August 2017
• 18th August 2017
• £7,195.05
• £7,161.06
• £2,387.02
• £153.00
• £25.00
• Purchase Order 589190
• Purchase Order 589342
• Invoice 011273
• Invoice 011387

Original Request

Copies of all documentation re: cost of Falkland Islands trip in Feb 2013 which totalled £16,693.34

Data Tables (1)

Full Response Text

Page 1 www.tynwald.org.im

18/08/2017

REQUEST UNDER THE FREEDOM OF INFORMATION ACT 2015 (“the Act”) REFERENCE NUMBER: IM97968I

Dear

Thank you for your request dated 3rd August 2017.

Your request

You asked for: “Reference request under the FOI act, IM79154I, that you previously disclosed, I graciously request the following information:

On the 7th Feb 2013, there was a trip to the Falkland Islands (CPA BIMR Conference). The total cost of this trip was £16,693.34. Provide copies of all receipts, purchase orders, flight confirmation details, additional transportation costs, accommodation and any other expenditure that equalled £16,693.34. I request copies of the original receipts, purchase orders etc, where held. Please provide information in excel format.”

Response to your request

On checking the detail for this request a transcription error in the original record was found. The correct total is £16,771.30. We will make this correction known to the requestor of the previous Freedom of Information request for “Details of all off island trips made by politicians and officers (eg COT/DCOT etc.) including UK trips for the life of the last parliament” which we answered on 22nd March 2017. Any corresponding error in information published on the Tynwald website will also be corrected.

Please find attached a summary of expenses on an Excel spreadsheet with copies of all related purchase orders, expenses claims and receipts in pdf. Please note that in some cases expenses claimed relate to all three travellers, e.g. one person has paid for a meal for all three people.

Please note that there was a spouse travelling on this trip but, in accordance with usual practice, all costs incurred were refunded and so do not form part of the total paid in respect of this trip from the budget of the Clerk of Tynwald’s Office.

Your right to request a review If you are unhappy with this response to your Freedom of Information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post

Legislative Buildings Douglas Isle of Man IM1 3PW British Isles

Telephone: 01624 685500

Office of the Clerk of Tynwald Oik Cleragh Tinvaal

Oikyn Slattyssagh Doolish Ellan Vannin IM1 3PW Ny Ellanyn Goaldagh

Chellvane: 01624 685500

Page 2 to Roger Phillips, Clerk of Tynwald at r.phillips@tynwald.org.im or the address above. An electronic version and paper version of our complaint form can be found by going to our website. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on:

1 Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act; or 2 Whether we are justified in refusing to give you the information requested.

In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision.

More detailed information on your rights to review is on the Information Commissioner’s website at: https://www.inforights.im/

Further information about Freedom of Information requests can be found on the Isle of Man Government website: https://www.gov.im/foi

Should you have any queries concerning this letter, please do not hesitate to contact me.

Yours sincerely

FOI Co-ordinator Email | foi@tynwald.org.im

Item Amount Purchase Order 589190 - Return flights for 3 travellers IOM-Falkland Islands not to exceed £3,000 per person Purchase Order 589342 - Change of return flights from Falkland Islands for 3 travellers £7,195.05 Invoice 011273 - Travel Centre - Return flights for 3 travellers IOM-Falkland Islands (£2,387.02 per person) £7,161.06 Invoice 011387 - Travel Centre - Change of return flights for 3 travellers due to threat of industrial action £7,195.05 Expenses - Malvina House Hotel (Accommodation plus meals, refreshments, wifi, phonecalls, laundry where required) £943.75 Expenses - Panopolis (Lunch) £11.00 Expenses - (Pasajero) Taxi x2 £50.18 Expenses - CTLY-40 (Refreshments) £27.28 Expenses - Café Britt (Refreshments) £15.26 Expenses - Areas SA Chile Limitada (Refreshments) £4.17 Expenses - Refund of Spouse Costs -£153.00 £898.64 subtotal of expense claim Expenses - Malvina House Hotel (Accommodation plus meals, refreshments, wifi, phonecalls, laundry where required) £467.60 Expenses - Mobile Sim £25.00 Expenses - WiFi Cards £30.00 Expenses - Millers (Meal) £21.30 Expenses - Liberty Bounds (Meal) £21.87 Expenses - FIC Foodhall (Sundries) £26.01 Expenses - Café Cienfuegos (Meals) £29.32 Expenses - Backstage Experience (Meals) £135.09 Expenses - Backstage Experience (Meals) £92.47 Expenses - Refund of Spouse Costs -£25.00 £823.66 subtotal of expense claim Expenses - Malvina House Hotel (Accommodation plus meals, refreshments, wifi, phonecalls, laundry where required) £477.45 Expenses - Holiday Inn Santiago (Meals) £104.60 Expenses - Airport Lounge Santiago £60.40 Expenses - WiFi Card £5.00 Expenses - ExKi 2E (Refreshments) £9.66 Expenses - Dublin Bellavista (Meals) £35.78 £692.89 subtotal of expense claim Total £16,771.30