Staffing details

Summary

The requester asked for the number of Acting Executive Officers and statistics on capability procedures within the Department of Health and Social Care. The authority refused to provide data on Acting Executive Officers due to database limitations but disclosed that 387 capability procedure cases have been recorded since 2014.

Key Facts

• The Department of Health and Social Care cannot distinguish acting appointments from other appointments in their HR database.
• Information on capability procedures concluded prior to April 2014 is not held by the Office of Human Resources.
• Many capability cases after 2014 are progressed independently by line management and not fully recorded centrally.
• The authority provided a partial response for capability procedures covering the period from 2014 to the date of the response.
• The request was received on 16 January 2018 and the response was issued on 2 February 2018.

Data Disclosed

• 387
• 2010
• 2014
• April 2014
• 16 January 2018
• 2 February 2018
• section 11(3)a

Exemptions Cited

• Section 11(3)(a) of the Freedom of Information Act 2015 (Practical refusal: information not held or cannot be found after reasonable steps)

Original Request

How many Acting Executive Officers are there currently across the DOHSC and hospital? ie, Admin Officer and Personal Secretary Grades 'acting up' temporarily in EO management/supervisorial roles? where these vacancies can't be filled or EO's have left or stepped down. How many employees are subject to/on capability procedures/how many have been carried out across DOHSC on employees from 2010 to current time.

Data Tables (1)

Full Response Text

Department of Health and Social Care

Rheynn Slaynt as Kiarail y Theay

Page 1 of 2 FOIA/DHSC/rvsd/01

Chief Executive: Malcolm Couch Freedom of Information Team Department of Health & Social Care Chief Executive’s Office Crookall House Demesne Road Douglas Isle of Man, IM1 3QA Tel: Email: Website: Date: FOI Reference: (01624) 642621 foi.dhsc@gov.im www.gov.im/dhsc 2nd February 2018 IM116-844i

Dear

REQUEST UNDER THE FREEDOM OF INFORMATION ACT 2015 (“the Act”) Thank you for your request to the Department of Health and Social Care, dated 16th January 2018. Your request You asked for: Question 01: “How many Acting Executive Officers are there currently across the DOHSC and hospital? ie, Admin Officer and Personal Secretary Grades 'acting up' temporarily in EO management/supervisorial roles? where these vacancies can't be filled or EO's have left or stepped down.” Question 02: “How many employees are subject to/on capability procedures/how many have been carried out across DOHSC on employees from 2010 to current time?” Response to your request While our aim is to provide information whenever possible, in this instance we are unable to provide some of the information you have requested; the reasons are shown as part of the corresponding answers below. Question 01: How many Acting Executive Officers are there currently across the DOHSC and hospital? ie, Admin Officer and Personal Secretary Grades 'acting up' temporarily in EO management/supervisorial roles? where these vacancies can't be filled or EO's have left or stepped down While our aim is to provide information whenever possible, in this instance Department of Health and Social Care (“the Department”) is unable to provide the information you have requested in Question 01. This is in line with section 11(3)a of the Act, as a practical refusal reason applies; namely we do not hold or cannot, after taking reasonable steps to do so, find the information that you have requested. This is because the Office of Human Resources database record does not distinguish the reason for appointments so an acting appointment cannot be differentiated from any other appointment.

Page 2 of 2 FOIA/DHSC/rvsd/01 Question 02: How many employees are subject to/on capability procedures/how many have been carried out across DOHSC on employees from 2010 to current time?” Please find the Department’s response to Question 02: While our aim is to provide information whenever possible, in this instance Department of Health and Social Care (“the Department”) is unable to provide the information you have requested in Question 01. This is in line with section 11(3) a of the Act, as a practical refusal reason applies; namely we do not hold or cannot, after taking reasonable steps to do so, find the information that you have requested. This is because the Office of Human Resources does not hold information relating to cases concluded prior to April 2014 and does not hold complete information for subsequent years as many cases will be progressed independently by line management.

However, we are able to provide the number of cases relating to capability procedures recorded on the Office of Human Resources database since 2014 which is 387. This includes cases that may have been opened in earlier years but were still on-going when the database was set up.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post to me at DHSC Freedom of Information Team, Department of Health and Social Care, Chief Executive’s Office, Crookall House, Demesne Road, Douglas, Isle of Man, IM1 3QA; Email: Foi.DHSC@gov.im. An electronic version of our complaint form can be found at www.gov.im/foireview.. If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on;

1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or
2. Whether we are justified in refusing to give you the information requested.

In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision.

More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im/.

Should you have any queries concerning this letter, please do not hesitate to contact me.
Further information about freedom of information requests can be found at
www.gov.im/foi.

Yours Sincerely

Freedom of Information Team Department of Health and Social Care