Correspondence between the Cabinet Office and the Information Commissioner relating to the Digital Strategy/Digital Inclusion Strategy.

AuthorityCabinet Office
Date received2017-05-23
OutcomeAll information sent
Outcome date2017-06-23
Case ID354277

Summary

A request was made for emails between the Cabinet Office and the Information Commissioner regarding the Digital Strategy, to which the authority responded by releasing all information with minor redactions for personal data.

Key Facts

  • The request was received on 25 May 2017 and responded to on 23 June 2017.
  • Some information was redacted under Section 25 of the Freedom of Information Act 2015 due to personal data exemptions.
  • The released documents include an email from Mark Lewin dated 15 September 2016 updating the Cabinet Office on the Digital Strategy.
  • The email details a new funding model agreed with the Treasury and CoMin to create a sustainable transformation fund.
  • Four main projects were highlighted: Nobles Digital, EMIS Community System, Police Core System, and People Information Project.

Data Disclosed

  • 25 May 2017
  • 23 June 2017
  • 15 September 2016
  • 01 July 2016
  • £7m
  • £21m
  • £5m
  • Section 25
  • Data Protection Act 2002

Exemptions Cited

  • Section 25 of the Freedom of Information Act 2015 (absolutely exempt personal information)
  • Data Protection Act 2002 (contravention of data protection principles)

Data Tables (2)

Digital Strategy Target SLT Responsible Title Stage Report Date Current Status Project Status Dept Theme Completion Officer
0 DS Principles 28 - National Outcomes Dashboard 5. Embed & Realise 30/09/2016 06/09/2016 T in h d e ic s a y to st r e s m is r b e e m in a g in a s d r d e r a e d s y s e f d o r w u it s h e , C s h u ie b f je O ct f f t ic o e a rs c . o D m a p v le id t e K s in e r t a o d f e p a e s r k f e o d rm to a n c c lo e s m e e p t r r o ic je s c a t nd data being available. The validity and relevance of a number of the national Mark Lewin Awaiting Customer Action Cabinet Office
0 DS Principles 13- Digital Inclusion Strategy 5. Embed & Realise 30/09/2016 06/09/2016 Strategy approved by Tynwald. Will now transition to implementation under Dan Davie's team. Stage now moved to embed / realise Mark Lewin Green Cabinet Office
0 DS Principles 14 - Island Shield - Cyber Security 4. Delivery 30/09/2016 06/09/2016 MICTA research complete. Workshops underway. Visit by GCHQ / CERT complete. waiting for proposal from MICTA. Dates reset to end Sep. Mark Lewin Green Cabinet Office
0 DS Principles 12- Public WiFi Strategy 4. Delivery 31/12/2016 06/09/2016 Tactical deployed in GPs, Schools, Buses. Proposition from MICTA - now need to progress formal strategy. Dates reset to end Dec and resources being aligned Nick Leece Green Cabinet Office
0 DS Principles 10 - e-ID Research 3. Initiation 30/11/2016 06/09/2016 M M I e C th T o A d r s e D se ig a i r t c a h l, c c o o m m p p l l e e t t e io . n J d e e rs la e y y e / d G d u u e e r n to s e s y h i m fti e n e g t in p g ri o t r o it d ie i s s . c uss linking in with Verify / UK programme. Now formalising all input into strategy with assistance from Kath Kermode Green Cabinet Office
0 DS Principles 02 - Chief Officer Training Options 1. Define 30/09/2016 06/09/2016 M su a m rk m T e h r o 1 m 20 so d n a c y o a m c p ti l o e n te p d l a a n nd Treasury engaged direct. Barclays Driving Licences launched. Now looking for next / summer activities and roll into digital inclusion and Mark Lewin Green Cabinet Office
0 DS Principles 27 - Open Data Strategy 1. Define 30/09/2016 06/09/2016 S ad ig m ni i f n ic is a t n ra t t a io m n o . u A n w t a o it f i n d g a t f a o r n m o a w l S av R a F i l / a b re le q u o e n s p t o fr r o ta m l. D a p n ap D e a r v a ie p s proved by COPB to requisition data.gov.im and to drive more investment into open data for new Mark Lewin Green Cabinet Office
1 DS Health & Social Care Primary - EMIS Web Online - GP Self Serve 5. Embed & Realise 31/12/2016 08/09/2016 2 re 6 n 7 e 5 g ( o 3 ti % at ) e d o f a c n it d i z a e g n r s e e e d n r t o o ll e g d e t 3 a 1 l / l 0 s 3 u / r 1 g 6 e . r i A e p s p s t h s o a w v i a n i g la b al l l e t a e t s t a s l l a a n n d d f u m ll e r d e ic c a o t r i d o n th s is / a ye lle a r r gies available at all. Test results now live in two surgeries and GP Contract Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care Acute - Nobles Patient Track and Trigger 4. Delivery 31/08/2016 31/08/2016 W ou a t r c d o s m 5 m a e n n d c 9 e d c o 3 n 1 t s in t u A e u g a u s s B t. A U. Issues with Airwatch automatically updating versions on the mobile dealyed the roll out across the hospital by several weeks. Ward 8 roll Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care Social Care Early Help Module - Protocol 4. Delivery 30/01/2017 05/09/2016 I L n iq s u ta id ll l o th g e ic l t iq o u c id o n lo ti g n i u c e e b a u rl i y ld h o e n lp n m ew od E u H le M f o E r n c v h ir il o d n r m en e n & t s f a i m n i l l i i n e e s . w S i e th rv p e l r a n u . p g C r lo a u d d e u to n d C e lo r a D n e a v n . d Ballacarnane complete, LL building new EHM module. Next Steps:W/C Brett Cullen Green Department o C f a H re ealth & Social
1 DS Health & Social Care Acute Order Comms (OCS) Expansion (formerly Paperlite Order Comms) 3. Initiation 31/10/2017 05/09/2016 Order placed and planning commencing 12/09/16 Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care Primary - EMIS Web Phase 2 - Community health 3. Initiation 28/02/2018 05/09/2016 EMIS program mgr has been assigned. high-level planning is underway. Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care EPMA (Electronic Prescribing & Medicines Administration) System 3. Initiation 07/12/2016 01/09/2016 Engaged with EMIS Health - Contracts negotiations in progress, Costs being negotiated and refined; Purchase Orders hope to be raised in September Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care Acute - Digital Health Record (Formerly Nobles Elec Doc Man Sys) 3. Initiation 10/05/2018 12/09/2016 Succesful media launch 26.8.16. Scanning Proc presentations underway. All sub streams reporting green Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care Paediatric Care Online 3. Initiation 31/10/2016 01/09/2016 Funding approved, PO sent to RCPCH, awaiting technical info and GTS Technical resource allocation Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care Safety & Quality Risk Management System 2. Evaluation 30/04/2017 01/09/2016 Awaiting IQC Approval - EOI Being Set Up - DHSC Board Approved Funding from HIF - High Level Specification sent to Procurement for Expression of Interest Stage Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care ChatHealth Messaging System in Schools & IOMC 2. Evaluation 30/09/2016 01/09/2016 CEO DEC Approved to proceed (Graham Kinrade) OBC submitted - Awaiting approval and Funding Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care Acute - Nobles Clinical Noting 2. Evaluation 31/07/2017 31/08/2016 B w u it s h in D e H ss S C C a r s e e r a e p so p u ro rc v e e d m b o y d e G l T o S p t P io ro n j s ect Review Board & awaiting approval from Digital Strategy Treasury funding. The Chief Digital and Information Officer is in discussion Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care Mental Health; Online Support and Counselling (Pilot) 1. Define 03/10/2016 01/09/2016 SRF approved by GTS PRB and business case being compiled by Julie Bunion with assistance from James Mayles and Robbie Corrin (DHSC PMO) Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care Immedicare Digital Health Care Hub for Care Homes 1. Define 31/10/2016 08/09/2016 Commissioning Director approved - now progressing to initiation stage Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care Bighand Digital Dictation Outsourcing 1. Define 09/09/2016 Waiting on a benefits case from the business this should be ready end of September. SRF approved. We are now developing the business case with the business. Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care Community Pharmacy EMIS EPR access 1. Define 05/09/2016 Pre-investigation report. Site visits to independents concluded. Clear & Lloyds are gathering resources for conference calls. Remains on target. Richard Wild Green Department o C f a H re ealth & Social
1 DS Health & Social Care Teledermatology 1. Define 25/11/2016 02/08/2016 S co p n o f k ir e m n e t d o a m n u d l t t ip h l e e s t p e e le c d if e ic rm at a io t n o lo is g b y e p in ro g v d id e e v r e s l o a p b e o d u , t w th it e h v a a n r y in in t g e n s t e io rv n i c t e o s g a o n t d o w te e n 'v d e e r m i e n t t w he it h c o t m he in G g P w w e S e I k s s o . n the Island for their input. The care pathways are being Wild Richard Green Department o C f a H re ealth & Social
1 DS Health & Social Care Out of Hours Thromboylsis and Telestroke 1. Define 10/02/2017 10/08/2016 O pr O o H je c T t h i r s o r m el b ia o n ly t s o is n a t p h p e r o o v v e e d ra i l n l p t r h o e j o e r c y t b b e y in th g e f u C n o d m e m d, i s a s n io d n f in u g n d C in o g m h m a i s tt e n e o t ; y w e e t ' b ve e e r n e s i e d a e r n c t h if e ie d d t . e l e N s e tr x o t k s e t a p g r e o v is id f e u r n s d a in n g d / a v b a u i s la in b e le s s k i c t a , s b e ut telestroke as a single element of this Wild, Richard Green Department o C f a H re ealth & Social
1 DS Health & Social Care Teleradiology 1. Define 17/02/2017 10/08/2016 t P h o e t n en s t p ia e l c p if r ic o a v t id io e n r s f o h r a t v e e n b d e e e r n identified and a market budgeting exercise has taken place; this knowledge will be used in developing an appropriate business case, and Wild, Richard Green Department o C f a H re ealth & Social
2 DS Education & Children Primary - new Primary School Core System Arbor 5. Embed & Realise 22/07/2016 07/09/2016 Project is now in the BAU stage. Need final documentation that I have sent to him in draft; just wating for comments back. Graham Kinrade Green Departmen C t h o il f d E re d n ucation and
2 DS Education & Children Secondary - ParentPay in Secondary Schools 5. Embed & Realise 18/06/2016 07/09/2016 Last schools now instigated the system. Will wait until end of month in case of any issues then shut down project. Graham Kinrade Green Departmen C t h o il f d E re d n ucation and
2 DS Education & Children Virtual Learning Platform (Its Learning) 5. Embed & Realise 25/11/2016 07/09/2016 0 en 7 d /9 o /1 f 6 th - e S m til o l n a t w h a a it s in t g h i a s m is e t n h d e m fi e r n st t s S t e o p t m em y b d e ra r f s t t B a u rt s i f n o e r s t s h i C s a s s y e s t / e P m ID . . GK agrees this is now at BAU stage so just need documentation completed. However will wait until Graham Kinrade Green Departmen C t h o il f d E re d n ucation and
2 DS Education & Children NSC Online Booking System (Gladstone) 5. Embed & Realise 13/05/2016 08/09/2016 Technology side of the project is now complete and site is PCI DSS compliant and portal is operational. Now a business decision RE launch plan. Kath Kermode Awaiting Customer Action Departmen C t h o il f d E re d n ucation and
2 DS Education & Children School Self Review and Evaluation 5. Embed & Realise 07/09/2016 r N e e q w u ir o e n d li . n e S h si o te u ld cr e b a e t e in d p a l n ac d e m w o it d h if i i n c a t t h i e o n n s e t x o t s w y e s e te k m o r h s a o s . begun. Contact with supplier on a daily basis and full meeting later today to agree modifications / future changes Kinrade, Graham Green Departmen C t h o il f d E re d n ucation and
2 DS Education & Children Safeguarding Children Platform 3. Initiation 31/12/2016 05/09/2016 C pr h o a c ir e s o s f a S n a d fe G gu A a P r s d G in T g S b d o r a a r f d ti n c g o m in p it le ia t t e io d n w d o o r c k u sh m o e p n s t a a t n io d n s f u o m r m ap a . ry report. Now moving into implementation by defining actions and system gaps. Workshop held to define Brett Cullen Green Cabinet Office
2 DS Education & Children College Student Portal 2. Evaluation 31/12/2016 02/09/2016 S an u d p p li l v ie e r b T y r ib e a n l d h o a f s Y e re a l r eased new module for EBS that will allow students of UCM to access their own information, exams and course information. Aiming to test in October Kinrade, Graham Green Departmen C t h o il f d E re d n ucation and
2 DS Education & Children Market test for all DEC MIS 1. Define 31/12/2016 07/09/2016 Still waiting for meeting with Ed and John Turner to be organised (John training all week). Have sent Ed the PQQ / list of possible suppliers / full call document. Graham Kinrade Green Departmen C t h o il f d E re d n ucation and
3 DS Law & Order Constabulary Technology Strategy 6. Closed 31/08/2016 05/09/2016 Strategy complete and issued to Constabulary - now to be included in annual report and launched to staff and media: NEXT STEPS: Release coms Nick Leece Green Department of Home Affairs
3 DS Law & Order Mobile Phone Rollout to Police Officers 5. Embed & Realise 30/12/2017 05/09/2016 Mobile Police working, 98% of mobile devices deployed to officers. NEXT STEPS Phase 2 planning Nick Leece Green Department of Home Affairs
3 DS Law & Order Constabulary New WebSite 5. Embed & Realise 30/12/2016 05/09/2016 Site live and good feedback received - Phase 2 workshop scheduled SEPT. Kath Kermode Green Department of Home Affairs
3 DS Law & Order Hi Tech Crime Servers 5. Embed & Realise 30/12/2016 05/09/2016 2 x 20TB NAS drives currently being spec - temporary solution until delivery by AL of overarching piece. NEXT STEPS: In delivery for temp resolution Nick Leece Green Cabinet Office
3 DS Law & Order Constabulary - New Core System 4. Delivery 29/12/2017 05/09/2016 Replacement of the existing CORE systems for Police NEXT STEPS: GTS to continue dtld requirements. GTS scheduled workshops etc Nick Leece Green Department of Home Affairs
3 DS Law & Order Police Video Conferencing 4. Delivery 30/12/2016 05/09/2016 I ro n l s l t o a u ll t v t id o e b o e c g o in n f S e E re P n T cing to each Police station / admin unit. Temporary solution has been installed for TT. NEXT STEPS: Call manager / ARC upgrade complete - phase 2 Nick Leece Green Department of Home Affairs
3 DS Law & Order Courts AV Refresh 3. Initiation 31/12/2016 05/09/2016 Upgrade to outdated Courts audio and visual suite. ITT signed off, with Procurement.NEXT STEPS: Final Procurement to issue ITT. Nick Leece Green General Registry
Digital Strategy Target SLT Responsible Title Stage Report Date Current Status Project Status Dept Theme Completion Officer
3 DS Law & Order Digital Interview Recording 3. Initiation 30/12/2016 05/09/2016 Digital recording platform for IOMC to replace analogue system currently in use: NEWXT STEPS: Workshop with AC of IOMC Nick Leece Green Department of Home Affairs
3 DS Law & Order Attorney General’s Chambers Archived Matter Files, Digital Solution 2. Evaluation 05/09/2016 Digital solution to paper based archives for AGC. NEXT STEPS: MBS have NDA to sign - AGC preparing demo box file Nick Leece Green Executive Government
3 DS Law & Order Digital Prison Initiatives 2. Evaluation 30/12/2016 05/09/2016 Several initiatives in plan for Prison - analysis complete for proposed solutions. Next Steps: PS to define he is happy with highlighted risks, prior to KS raising tickets Nick Leece Green Department of Home Affairs
3 DS Law & Order Court Store & Bench Development System 2. Evaluation 31/12/2017 02/09/2016 D da ig te it a o l f C 5 o t u h r t O S ct t o f r o e r & D e B m en o c - h a d w e a v i e ti l n o g p m co e n n f t f s r y o s m te m Co u re r q ts u i b r e e f d o , r s e e f v u e r r t a h l e p r l e a n tf g o a rm ge s m in e n m t arket place - KS has made contact with them to facilitate a demo. NEXT STEPS: Proposed Nick Leece Green Department of Home Affairs
4 DS Welfare MiCard - card based benefits 5. Embed & Realise 30/06/2016 05/09/2016 Go/No Go was GO issues with Customer Resourcing Brett Cullen Green The Treasury
4 DS Welfare DEC - Student Financing (Grants Manager) 5. Embed & Realise 10/06/2016 08/09/2016 v p 1 h . a 7 s e successfully released. All acceptance criteria have now been met. Awaiting formal sign off on project deliverables. Unlikely to be a phase 2 as so much delivered in this Kinrade, Graham Green Departmen C t h o il f d E re d n ucation and
4 DS Welfare FATCA Phase 1 & 2 5. Embed & Realise 31/07/2016 05/09/2016 Phase 1 and Phase 2 now live and customers loading. 92% filing completed with no issues. Kath Kermode Green The Treasury
4 DS Welfare Treasury IT Systems Strategy 4. Delivery 31/07/2016 06/09/2016 Proposal received from Methods, meeting to discuss arranged for 16/9 Brian Osborn Green The Treasury
4 DS Welfare Tax Simplified Enrolment 3. Initiation 31/12/2016 04/08/2016 Tax have reprioritised this for delivery in 17/18 Kath Kermode Awaiting Customer Action The Treasury
5 In D fr S a s E tr n u v c ir t o u n re ment & Housing Files Digitisation 5. Embed & Realise 30/09/2016 09/09/2016 S ar c e a a n s n . ing completed of Housing records into Sharepoint using Isle of Man Post Office and Sharepoint team. Looking to see how we can scale and repeat across other Brett Cullen Green Department of Infrastructure
5 In D fr S a s E tr n u v c ir t o u n re ment & DEFA - Mobile Working incorporating IDOX mobile software 4. Delivery 28/07/2016 09/09/2016 Coorective actions nearly completed, all users are active and looking towards Phase 2 which bring in new connectors this work will be done via a new PM Nick Leece Amber Depa F rt o m od en & t o A f g E ri n c v u i l r t o u n re ment,
5 In D fr S a s E tr n u v c ir t o u n re ment & Infrastructure - Bus Real Time Passenger Information 4. Delivery 30/06/2016 31/08/2016 u B s u a s b A le p p p l l a a n u s n / c ti h m e e d t a to b l t e h s e public. Traveline has added IOM TransXChange XML data to their staging version. The final step is to translate the XML into searchable points and Mark Lewin Green Department of Infrastructure
5 In D fr S a s E tr n u v c ir t o u n re ment & Drivers & Vehicles Journeys Scoping 4. Delivery 30/06/2016 06/09/2016 R Pr e o p g o r r a t m v m er e b a B ll o y a a rd p p t r o o o ve b d ta b in y s P ig ro n g -o ra ff m n m ow e B s o ch a e rd d u 2 l 6 e / d 0 f 4 o / r 2 0 0 1 9 6 /0 . 9 S / p 2 o 0 n 1 s 6 or approached for written sign off but has flagged unease with the scope of proposed project. Brett Cullen Amber Department of Infrastructure
5 In D fr S a s E tr n u v c ir t o u n re ment & Demand Responsive Transport System (Dial a Ride) 3. Initiation 31/08/2016 06/09/2016 F 1 o 6 llowing 3 Quote process, agreed full procurement required. PM appointed, sponsor signed off and programme board in place - aim to complete procurement by end Dec Brett Cullen Green Department of Infrastructure
5 In D fr S a s E tr n u v c ir t o u n re ment & Service Access Card Strategy 2. Evaluation 31/10/2016 07/09/2016 c A o g m re p e l m et e io n n t o in f p th ri i n s c r i e p p le o r f t r o w m il l s f t o a l k lo e w ho f l r d o e m rs t t h o e w co o m rk p t l o e w tio a n rd o s f a a s d in is g c l u e s s s e io rv n i c p e a p a e cc r e o s n s s ‘c in a g rd le ’. c A i feasibility report is being prepared by the Change and Reform Team. The Brett Cullen Green Cabinet Office
5 In D fr S a s E tr n u v c ir t o u n re ment & DOI – Improving Service Transparency 1. Define 30/11/2016 08/09/2016 Initial Report IT PoC developed for review. Road Closure/Opening, Skip/Scaffold notification, & Open Dataset PoC's under development. Brett Cullen Green Department of Infrastructure
5 In D fr S a s E tr n u v c ir t o u n re ment & Publication of location and condition data of highway structures through MANNGIS 1. Define 31/12/2016 08/09/2016 Agreed some changes with BC, info needed from PS to progress Brett Cullen Green Department of Infrastructure
5 In D fr S a s E tr n u v c ir t o u n re ment & Replacement of OFT System AdvicePro 1. Define 09/09/2016 Engaging with Richie Weir to determine level of support required Brett Cullen Green Office of Fair Trading
6 DS Economy & Registries TARDIS II - Aircraft Registry Application 4. Delivery 30/09/2016 12/09/2016 No change Kath Kermode Green Depar D tm ev e e n l t o o p f m E e c n o t nomic
6 DS Economy & Registries Destination Management Options 4. Delivery 31/10/2016 01/09/2016 I I n n d d u u s s t t r r y y p n r o o w d u c c o t m s p b l e e i t n e g d . populated on DMS extranet. eCMS content population and website categories and navigations being set. Training of interenal Govt. Dept's & Kath Kermode Green Depar D tm ev e e n l t o o p f m E e c n o t nomic
6 DS Economy & Registries Companies Registry Phase 2 - Online Document Upload 4. Delivery 31/03/2017 31/08/2016 C Be o n m e p fi a c n ia ie l s O R w e n g e i r s s tr h y ip ( P n h o a w s e a 2 p ) r w io e r n it t y . l iv A e m 3 e r n d d M ed a y c . o m P p re le s t s i o r n e le d a a s te e n la o u n 2 c 0 h 1 e 7 d f o a r n d w h fi o rs le t c p o rg mpany to incorporate online achieved in 20 minutes. More forms now to progress but Kath Kermode Green Depar D tm ev e e n l t o o p f m E e c n o t nomic
6 DS Economy & Registries Business Information Toolkit Website 4. Delivery 12/09/2016 N ta o k w e s la o u m n e c h t i i n m g e . at an event on the 27th October. Content is almost ready for phase 1, site is built however we need to integrate into Whereyoucan and this is what may Mark Lewin Green Depar D tm ev e e n l t o o p f m E e c n o t nomic
6 DS Economy & Registries Land & Deeds Registry New System 2. Evaluation 31/12/2016 05/09/2016 Requirements doc issued as draft. New PM resource allocated (BHA-K to continue as BA). Legal Workstream set-up. Kath Kermode Green Depar D tm ev e e n l t o o p f m E e c n o t nomic
6 DS Economy & Registries Losing & Finding a Job Scoping 2. Evaluation 31/10/2016 01/09/2016 Following high-level scoping phase, discovery piece to produce Minimum Viable Product underway. Kath Kermode Green Depar D tm ev e e n l t o o p f m E e c n o t nomic
6 DS Economy & Registries Starting a Business Journey Scoping 2. Evaluation 31/08/2016 31/08/2016 P re r v io ie ri w ty agreed to be diverted onto Beneficial Ownership project now that COREG Phase 2 first delivery has been concluded. reset dates accordingly for 3 months and then Kath Kermode Amber Depar D tm ev e e n l t o o p f m E e c n o t nomic
6 DS Economy & Registries Beneficial Ownership Register 2. Evaluation 30/06/2017 31/08/2016 S E c n o ti p ti i e n s g n n o o w w p c h o a m s p e le 2 t . e B d r i o e n fi n 6 g c t o o m N p S o G n e s n c t h s e . d 4 u o le f d t h fo e r s e 0 8 to /0 d 9 e /2 liv 0 e 1 r 6 b . y June 2017 latest. Needs change to Back Office, Online, FIU and FSA. Auto-exchange and Obliged Kath Kermode Green Cabinet Office
7 DS MyGov OneMann Programme 4. Delivery 30/09/2016 07/09/2016 N an e d x t m 6 a m st o e n r t c h u s s t o o f m o e n r e r m ec a o n r n d . are fully committed to Treasury (Tax) changes inc. Fatca. In parallel looking at scoping phase for 2016 improvements such as authentication Kath Kermode Green Cabinet Office
8 DS Productivity OHR HR Record Management 6. Closed 01/03/2016 05/09/2016 OHR e-filing is now complete. Project Closure meeting to be undertaken Richard Oliphant Green Cabinet Office
8 DS Productivity Procurement Portal 6. Closed 30/09/2016 12/09/2016 Complete - awaiting closure docs from RH Brett Cullen Green Executive Government
8 DS Productivity Paperless meetings Procurement / selection process 4. Delivery 01/09/2016 06/09/2016 procurement process underway. Specification in with Procurement. scoring to start imminently. Nick Leece Green Cabinet Office
8 DS Productivity e-Requisitioning in AX 3. Initiation 30/09/2016 06/09/2016 Just entered into UAT, testing now underway Brett Cullen Amber The Treasury
8 DS Productivity People Information Programme 3. Initiation 30/09/2018 31/08/2016 P w Q o Q rk s s t e r n ea t m ou s t a o r n e 3 b 0 e t in h g A a u c g t u iv s a t t , e r d e . turn date is 21st September. ITT document nearing completion. Draft contract in progress. Requirements and Business Readiness Richard Oliphant Green Cabinet Office
8 DS Productivity Red Tape Reporting 1. Define 30/09/2016 08/09/2016 No Movement Richard Oliphant Green Cabinet Office
9 DS Transparency Freedom of Information Implementation Project 5. Embed & Realise 29/01/2016 08/09/2016 Project Delivered and working well for Cabinet Office. Year long pilot underway. Kath Kermode Green Cabinet Office
9 DS Transparency Electoral Roll Online Options 2. Evaluation 30/06/2016 04/08/2016 S st p a o g n e s o a r n d h a t s a r l g im et it . e d appetite for any work outside the full review. Expected by end August. Then mark it as awaiting customer action and set all dates to end of Aug for Mark Lewin Awaiting Customer Action Cabinet Office

Full Response Text

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REFERENCE NUMBER: CAB00003

REQUEST UNDER THE FREEDOM OF INFORMATION ACT 2015 (“the Act”) Thank you for your written application received into this office on 25 May 2017 requesting the following information:
“Release copies of all emails sent between the Cabinet Office and the Information Commissioner from 01 July 16 to the date of this request, relating to the Digital Strategy/Digital Inclusion Strategy”. Response to your request
We are pleased to be able to provide the attached information as a response to your request, we apologise for the short delay in issuing this response. While our aim is to provide information whenever possible, in this instance some detail has been redacted within the information you have requested because it is absolutely exempt under section 25 of the Act (absolutely exempt personal information). The reasons why that exemption applies are that
- Cabinet Office is satisfied that such information amounts to personal data under the Data Protection Act 2002. - Cabinet Office is satisfied that disclosure of the information would contravene one of the data protection principles, namely that Cabinet Office can only disclose the information where it would be fair, lawful and meet one of the conditions in schedule 2 and in this case, none of those conditions have been met. Your right to request a review If you are unhappy with this response to your Freedom of Information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post to the FOI Co-ordinator, Cabinet Office, Government Office, Douglas, Isle of Man, IM1 3PN. An electronic version of our complaint form can be found by going to our website https://www.gov.im/about-the-government/freedom-of-information/freedom-of- information-review-request-january-1-2017/ , a paper copy can be requested by contacting the Cabinet Office direct.

Government Office DOUGLAS Isle of Man IM1 3PN Tel: (+44) 01624 686244 Fax: (+44) 01624 685710 Website www.gov.im/co
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Further information about Freedom of Information requests can be found at: www.gov.im/foi. 1 From: Lewin, Mark Sent: 15 September 2016 17:08 To: Badgerow, Karen; Ball, Mike; Barr, Ronald; Black, Nick; Bradley, Julie; Brennan, Steve; Callister, Jon; Couch, Malcolm; Cregeen, Stephen (GenReg); Greenhow, Will; Kelly, Mark (DHA); Kelly, Mike (Post Office); King, Philip; Lewin, Mark; Lole, Richard; Lowe, Sheila; Martin, Alice (AGC); McDonald, Iain; McLaughlin, Carmel; Murray, Ian; Phillips, Roger (Tynwald); Southworth, Edmund Cc: Davies, Daniel Subject: Digital Strategy Update Attachments: Dig Strategy Update Sep16.pdf; Dig Strat Snashot Sep 16.xlsx Good afternoon everyone,    I’m conscious I’ve not been to COG for some time to give you an update on the Digital Strategy and to rectify that  please find attached two documents and a summary below.    The first document is the infographic which shows on one page all the activities completed, in delivery and in early  definition across each of the digital programme themes and the second is the detailed extract showing the status of  each active project within the last couple of weeks. Combined they should give you a good reflection on areas of  interest for you ‐ in some cases we are already represented at your SLT and can discuss, in others we’d be happy to  come along at any point.     They show a large amount of change underway – but also some really good deliveries that have already taken place  since June last year.    As always any questions just ask and please feel free to share this note internally as you see fit.    One point I would emphasise is the new funding model – agreed with Treasury and CoMin is a really positive step –  it seeks to encourage ideas, reward the sponsoring depts and create a sustainable transformation fund.    On this model – with the 4 main projects recently taken through (Nobles Digital , EMIS Community System, Police  Core System & People Information Project) – we have agreed £7m of cash benefits and £21m of non‐cash benefits  and therefore the original £5m + £5m targets have been cleared and have a fully funded change programme with  more projects being initiated all the time. We are also building a perpetual financial model to be able to do more  change – the only certainty we have.    Thanks  Mark    Summary   Subsequent to the approval in Tynwald in June 2015, significant work has continued against the main Digital  Strategy initiatives.   A summary of the principles and programmes is attached with highlights and specific updates as at the end  of September for 75 projects which are now under formal Digital Strategy Governance at various stages  from Definition through to Delivery (up from 46 as at end of September 15).    In addition GTS is running 64 projects outside this reporting mechanism.    Funding / Benefits Case   Following the approval by Tynwald as part of the 2016/2017 Budget, the £5m Digital Strategy Fund was  established.   Bids to date total £4.2m of funding have been approved for Nobles Digital Record, EMIS Community System,  Police Core System and People Information Project.   2  These four projects have been through extensive governance and scrutiny including PWC assessment,  Treasury and Council of Minister’s approval and have signed off benefits cases that will deliver :  o £9.2m of cash benefits agreed by sponsors across five years;  o £7m of net‐cash benefits agreed by sponsors across five years with a recurring tail of £2m pa of  future cash savings;  o £21.3m across the five year project horizons with a recurring tail of £5m pa ongoing value at the end  of the measured periods.     This model of benefit sharing (whereby sponsoring unit agrees some of the cash benefits are retained ‐25%,  some are passed back to Treasury – 25% and some are moved to a perpetual digital strategy fund  programme – 50%) is working well and will deliver a sustainable change capability in future years.    These four projects alone will deliver a £0.9m perpetual change capability and more projects are now being  taken through the model with a further four under final consideration.   Four further projects are in final approval that will deliver a further £2m of cash and £1m of non‐cash  benefits across the five years (Jobseekers database, Dial A Ride, Drivers & Vehicles phase 1 and Nobles  Clinical Noting).    Digital Programme July / Highlights August / September 2016    Health & Social Care   Permanent appointment of Richard Wild as Chief Information & Digital Officer reporting to Malcolm Couch  and Mark Lewin to drive digital transformation.   Nobles Digital Future launched with a commitment to go “paperless” by the end of 2018.   Preparations for additional medical information in GP patient system complete – aiming to launch in  October full coded record and test results capability   New projects underway looking at residential care home Telemed and Job planning for Doctors    Welfare, Tax & Benefits   FATCA phase 1 and 2 delivered – now working on tactical improvements and feedback positive from  business community   Treasury strategy phase one completed with Methods Digital – now working through recommendations and  next steps ahead of systems strategy   Mi‐Card rollout to Post Offices continuing     Environment & Infrastructure   Completed scoping on Drivers & Vehicles life events & systems. Now moving into Phase 1 of changes to  simplify customer proposition (& Dept processes)   Shared housing list expanding across local authorities following pilot and Housing Case files digitised into  sharepoint   Developing tender for “community transport system” – “Dial a ride” – will complete procurement by end of  year.    Economy & Registries   Scoping completed for Job lifecyle – now moving into discovery phase for replacement jobseekers system   Scoping completed for Ultimate Beneficial Ownership register – now moving into initiation   Scoping almost completed for Land Registry new system(s) – workshops underway with user groups to  agree requirements    Law & Order   Police Digital Priorities launched and included in Chief Constables Annual Report   Police core system – procurement completed and contract awarded – major programme of change  underway   Drones – pilot use cases being assessed    Education & Sport  3  ParentPay available across all secondary schools – now rolling out at a school by school level   Market test for primary / secondary / tertiary systems being developed   College Student Portal underway   BYOD options now being formally assessed    Productivity   HR new core system “People Information Programme” formally initiated and Expressions of interest issued  and PQQ now issued. Includes Local Economic Question in line with CoC / MICTA request.   Electronic Meeting System – ITT issued and responses in ‐ again included local economic question. Will  secure or replace Boardpad for medium term.   e‐procurement platform selected following procurement    Transparency   Election support inc Boundary maps    formally assessing options & benefits ahead of Tynwald debate as part of Jury Service report on a Citizen  Register (Dan Davies’s team leading)   Digital Inclusion Strategy (led by Dan’s team) approved by Tynwald, Cyber Security Strategy reviewed by  GCHQ and Telecoms Strategy work almost complete by Analysis Mason   e‐ID next phase of analysis underway including assessment of UK Verify programme and update with Jersey  / Guernsey    Thanks  Mark  Mark Lewin  Director
Government Technology Services Cabinet Office 1st Floor, St Andrew’s House, Finch Road, Douglas, Isle of Man, IM1 2PX, British Isles 

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THINKING DIGITALLY WORKING TOGETHER LEARNING INTELLIGENTLY

Medway core upgrade BadgerNet neo-natal
BigHand dictation outsourcing GP Bookings / Prescriptions GP full clinical record GP / Community Platform Social Care Early Help Module Nobles Clinical Noting Pediatric Care Online Community Pharmacy EMIS access Mental Health Online Counselling Digital Care Hub for Care Homes

Treasury Architecture Review Mi-Card Benefit Payments Pilot FATCA P1 & P2 Treasury Systems Strategy Mi-Card full rollout Student Grant Back Office System Tax Simplified Online Enrolment

Scan for Plan - Planning QR codes Go-Cards DEFA Mobile P1 Single-part Driving Licence Drivers & Vehicle Strategy – Scoping Phase Bus Wifi Bus Tracking App Shared Housing List Digitized Housing Case Files Driving & Vehicle Phase 1 Dial A Ride System DEFA Mobile P2 Highway Structured Data Fleet Management System Consolidation Work Permits Online Co Reg P1 – New system Co Reg P2 – Online filing Job Lifecycle – Scoping Ship Registry – Seafarers
iMuseum 2

HR Electronic Filing HR – People Information Programme* E-Procurement Portal E-Requisitioning Pilot Paperless Meetings Tender Document Management Programme FOI Pilot

E-Census Election Boundaries & Site FOI x Government Open Data Hub Citizen Register

HEALTH &
SOCIAL CARE TAX &
BENEFITS ENVIRONMENT & INFRASTRUCTURE ECONOMY &
REGISTRIES LAW & ORDER EDUCATION & SPORT PRODUCTIVITY TRANSPARENCY & DEMOCRACY MYGOV.IM Nobles Theatreman Nobles Track & Trigger Pilot Nobles Track & Trigger rollout Nobles Electronic Digital Record Nobles E-Prescriptions
Nobles Order Comms Tele-Medicine Strategy
BI Review & Strategy Doctors Job Planning
Tele-Stroke Tele-Dermatology Tele-Radiology Main Projects September 16 Police Digital Priorities Police Core System Procurement Police Mobile device rollout Police Website refresh Police Core System – Connect Police Drone Pilot Police Video Conferencing Digital Interview Recording

Cashless Catering ParentPay Portal Primary School System NSC Upgrade

Segregated Code New Styling

Integrated Payments Online Enrolment Grant System Core CRM Strategy Embed & Close Initiate & Deliver Request / Evaluate

Suspicious Reporting System Criminal Justice – Digital Priorities AG Chambers Secure Email Pilot Virtual Courts A/V Procurement Digital Court System AG Chambers Digital Archive Digital Prison Initiatives Intervention Hub

Aircraft Registry P4 – Aircraft filing Destination Management System Business Information Toolkit Jobseekers Prototype system* Starting a Business - Scoping Phase Land Registry new system scoping Ultimate Beneficial Owner Register

Virtual Learning Platform NSC Online School Self Review & Evaluation Media Streaming Vulnerable Children Platform College System Student Portal BYOD Options MIS Market Test

  • Formally part of
    Digital Strategy Fund / Benefits

MICTA e-ID Research
MICTA Wifi Research MICTA Cyber Research Digital Inclusion Strategy Cyber Security Strategy Telecoms Strategy Verify / E-ID Options Public Wifi Strategy

Digital Strategy Theme Title Stage Target Completion Report Date Current Status SLT Responsible Officer Project Status Dept 0 DS Principles 28 - National Outcomes Dashboard 5. Embed & Realise 30/09/2016 06/09/2016 The system remains ready for use, subject to a complete set of performance metrics and data being available. The validity and relevance of a number of the national indicators is being addressed with Chief Officers. David Kinrade asked to close project Mark Lewin Awaiting Customer Actio

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