Document Retention Policy

Summary

The requester asked for the Department of Health and Social Care's current Document Retention Policy effective as of September 1, 2022. The authority disclosed two specific retention policies ratified in 2016 and 2019, noting that a broader review of departmental policies is currently underway.

Key Facts

• The request was received on 5 September 2022 and responded to on 9 September 2022.
• Two documents were released: the Corporate Services Retention of Records Policy and the Registration and Inspections Team Retention of Records Policy.
• The Corporate Services policy was ratified on 26 February 2016.
• The Registration and Inspections Team policy was ratified on 27 June 2019.
• The Department is currently reviewing its policies with the intention to publish them on its website upon approval.

Data Disclosed

• 2611486
• 2022-09-05
• 2022-09-09
• 2022-09-01
• 26/02/2016
• 27/06/2019
• 2 pages
• 1 document

Original Request

Hello, I request a copy of the Department of Health and Social Care's current Document Retention Policy. 1) I believe this is a "record" as defined under the Freedom of Information Act. 2) By "copy", I mean electronic copy. 3) By "current", I mean as in effect as of 1 September 2022. 4) By "Document Retention Policy" I mean the policy or guidance document which outlines the Department of Health and Social Care's policy on retaining documents.

Data Tables (1)

Full Response Text

Interim Chief Executive: Stuart Quayle Freedom of Information Team First Floor Belgravia House Douglas Isle of Man IM1 1AE

Our ref: 2611486 9 September 2022

Dear ###

We write further to your request which was received on 5 September 2022 and which states:

"Hello, I request a copy of the Department of Health and Social Care's current Document Retention Policy. 1) I believe this is a "record" as defined under the Freedom of Information Act. 2) By "copy", I mean electronic copy. 3) By "current", I mean as in effect as of 1 September 2022. 4) By "Document Retention Policy" I mean the policy or guidance document which outlines the Department of Health and Social Care's policy on retaining documents."

Our response to your request is as follows: I have enclosed copies of the information that is being released to you. These are the • Department of Health and Social Care Corporate Services Retention of Records Policy (Ratified date 26/02/2016) • Department of Health and Social Care Registration and Inspections Team Retention of Records Policy (Ratified date 27/06/2019)

Also for note, the Department of Health and Social Care’s policies are in the process of being reviewed. It is the intention of the Department to publish them on its website when they have been approved for use.

Please quote the reference number 2611486 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact me. Further information about freedom of information requests can be found at www.gov.im/foi.

I will now close your request as of this date.