civil service headcount and sick days 2012-2022

Summary

The request sought total government employee headcounts and sick days for the years 2012, 2014, 2016, 2018, 2020, and 2022. The Cabinet Office disclosed all requested information, providing Full-Time Equivalent (FTE) averages and total days lost due to sickness for each specified year.

Key Facts

• Data is reported as Full-Time Equivalent (FTE) averages calculated for March of each year.
• Sickness absence data covers the financial year from 1 April to 31 March.
• A change in HR systems in 2018 from Oracle to PiP may affect data consistency regarding how part-time staff sickness is recorded.
• Casual staff with no contracted hours are excluded from the data as they are recorded as 0 FTE.
• The scope includes various departments and bodies such as Manx Care, Treasury, and the Gambling Supervision Commission (from 2016).

Data Disclosed

• 2012: 94,639 sick days, 7,245 FTE
• 2014: 69,272 sick days, 6,884 FTE
• 2016: 69,448 sick days, 6,757 FTE
• 2018: 85,416 sick days, 6,971 FTE
• 2020: 103,532 sick days, 7,017 FTE
• 2022: 115,435 sick days, 7,324 FTE
• Case ID: 2583845
• Request received: 2022-08-15
• Response date: 2022-08-25

Original Request

1)Please provide the total number of people employed as "Iom Government employees",for each of the following years- 2012 2014 2016 2018 2020 2022 2) Please provide the total number of "sick days" recorded for government employees, for each of the following years- 2012 2014 2016 2018 2020 2022 many thanks

Data Tables (1)

Full Response Text

1

Government Office Douglas Isle of Man IM1 3PN Telephone: (+44) 01624 686244 Website: www.gov.im/co

Our ref: 2583845 25 August 2022

Dear ###

We write further to your request received on 15 August 2022 and which states:

"1)Please provide the total number of people employed as "Iom Government employees",for each of the following years- 2012 2014 2016 2018 2020 2022 2) Please provide the total number of "sick days" recorded for government employees, for each of the following years- 2012 2014 2016 2018 2020 2022 many thanks"

Please find below the information requested. Financial Year Total Days Lost Due to Sickness Absence FTE Average in March 2012 94,639 7,245 2014 69,272 6,884 2016 69,448 6,757 2018 85,416 6,971 2020 103,532 7,017 2022 115,435 7,324

For advice and assistance, Cabinet Office provides the following contextual information: • Total days lost data is provided for the financial year (1 April to 31 March). Full- Time Equivalent (FTE) measures an individual’s working hours as a proportion of their standard full-time contract. Number of employees is reported as FTE as standard within Office of Human Resources (OHR). FTE is calculated as an average for FTE across March each year. • The data reflects the information captured within the OHR system and organisation at the time it is produced. Earlier datasets may include Crown appointments and board or committee members which are excluded from later reports as they are not classed as employees. Where errors existed in the HR system or where data was entered late into the system, this will be reflected in the generated data. • A change in HR systems occurred during the period in 2018, which may cause slight differences in how sickness absence days and FTE are recorded between the prior system (Oracle) and the new system (PiP). The data is unclear regarding how data was gathered for days lost in Oracle. Within PiP days lost are calculated for part-time staff as a full day regardless of whether an employee works 0.1 FTE or 1 FTE and days lost does not include weekends but does include bank holidays. • Casual staff (i.e. staff with no contracted hours and with no obligation to take up or be offered work) are not included as they are recorded as 0 FTE. These contracts do not typically have any entitlement to paid sick leave and sickness absence is not recorded on the HR system. • Over the period there have been changes in Department and Board structures, functions and names. The data above includes employees that would be found within Cabinet Office, DfE, DESC, DEFA, DHSC, DHA, DOI, Manx Care, Treasury, Manx National Heritage, Public Sector Pensions Authority, H.M. Attorney General’s Chambers and General Registry regardless of the name of the body when the data was extracted. • The Gambling Supervision Commission, the Clerk of Tynwald’s Office and Information Commissioner’s Office are included from 2016. Following its formation, the Financial Intelligence Unit is included from 2018. • The Financial Services Authority and Manx Industrial Relations Service, Veterans Welfare are included in 2016, 2020 and 2022. CURA is included in 2014, 2018, 2020 and 2022. IOM Water and Sewerage Authority was included in 2012, 2014 and 2016 before staff were transferred to MUA. Manx Heritage Foundation was included in 2016. The Manx Utilities Authority and IoM Post Office are not included in any data as it is not held by OHR. • Data for 2012 extracted was in May 2012. Data for 2014 sickness was extracted in July 2014 and FTE in November 2014. Data for 2016 was extracted May 2016. Data for 2018 was extracted May 2018. Data for 2020 was extracted May 2020. Data for 2022 was extracted August 2022.

Please quote the reference number 2583845 in any future communications.

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An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded. If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
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Yours sincerely