Employee Resident Status

Summary

A request was made for details on non-resident employees within the Department of Home Affairs, specifically regarding the Isle of Man Prison, including names, salaries, and appointment approvals. The authority responded that the information is not held by the Department as employee records are maintained by the Office of Human Resources in the Cabinet Office.

Key Facts

• The Department of Home Affairs does not hold employee records; they are held by the Office of Human Resources in the Cabinet Office.
• Records regarding departmental member approval of off-island staff appointments cannot be located without specific names or posts.
• Staff appointment is typically a delegated function to the Accountable Officer.
• Ministers or departmental members may only be involved in recruitment for critical functions or statutory appointments.
• The request was closed on 21 July 2022 with an outcome of 'Information not held'.
• The requester was advised to contact the Office of Human Resources for the requested data.

Data Disclosed

• 2524109
• 2022-07-06
• 2022-08-01
• 21 July 2022
• 6 July 2022
• 3
• 1
• Freedom of Information Act 2015

Exemptions Cited

• Information not held

Original Request

I write to request the following information as set out below. 1. How many employees in your Department are not resident on the Isle of Man? 2. If there are any non-residents, what positions do they hold, where are they resident, what positions do they hold, what are their names and salaries? 3. What were the dates of the appointments, who appointed them and were these appointments made known to and approved by the Department members? 4. In relation to the above questions I refer particularly to the Isle of Man Prison. Please acknowledge receipt of this request and I look forward to receiving an early reply. Yours sincerely,

Data Tables (1)

Full Response Text

Chief Executive's Office DHA Headquarters Tromode, Douglas, Isle of Man, IM2 5AP

Telephone: (01624) 694313 Fax: (01624) 621298 Web address: www.gov.im/dha Email: GeneralEnquiries.DHA@dha.gov.im

Our ref: 2524109 21 July 2022

Dear ###

We write further to your request which was received on 6 July 2022 and which states:

"I write to request the following information as set out below. 1. How many employees in your Department are not resident on the Isle of Man? 2. If there are any non-residents, what positions do they hold, where are they resident, what positions do they hold, what are their names and salaries? 3. What were the dates of the appointments, who appointed them and were these appointments made known to and approved by the Department members? 4. In relation to the above questions I refer particularly to the Isle of Man Prison. Please acknowledge receipt of this request and I look forward to receiving an early reply. Yours sincerely,"

While our aim is to provide information whenever possible, in this instance the public authority does not hold or cannot, after taking reasonable steps to do so, find the information that you have requested.

Employee records are not held by the Department but are held by the Office of Human Resources in the Cabinet Office.

However, you may wish to contact Office of Human Resources, Cabinet Office who may be able to help you. In relation to the question in respect of whether departmental members have approved or are aware of the appointment of any members of staff who are located off-Island, these records, if held, cannot be located without specific reference to the name or post to which you are referring. In order to assist, it is important to note that the appointment of staff is, in most cases, a delegated function to the Accountable Officer. This function is often delegated further for effective recruitment and operation of services. Where a post is a critical function or a statutory appointment, a Minister or departmental member may be part of the recruitment process or be advised of the appointment.

Please quote the reference number 2524109 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact me. Further information about freedom of information requests can be found at www.gov.im/foi.

I will now close your request as of this date.