UCM (University College Isle of Man) 300 hrs, remission & hourly pay

Summary

The request sought details on University College Isle of Man lecturer contract changes based on exceeding 300 hours, remission allocation policies, and hourly pay practices. The authority disclosed the 2021 Terms and Conditions of Service, a Sessional Lecturer Worker Request Form, and an amendment record, but noted that not all requested information was held.

Key Facts

• Part-time lecturers are entitled to an Associate Lecturer appointment if they exceed 300 hours of student contact in the previous academic year.
• Sessional lecturers may be entitled to a variable hours contract if their hours exceed 300 in the previous academic year.
• Final decisions on HE remission allocation for level 4 and above are made by the Senior Leadership Team (SLT) following direction from the Vice Principal for Curriculum and Quality.
• The organization name changed from Isle of Man College of Further and Higher Education to University College Isle of Man in October 2015.
• The response included a Sessional Lecturer Worker Request Form for the 2021-2022 academic year.

Data Disclosed

• 300 hours
• October 2006
• March 2021
• 20th October 2016
• 8.33%
• level 4
• 2021-2022
• 114 pages
• 5 documents

Original Request

1. Dated versions of University College Isle of Man's (UCM), or Isle of Man College's, Terms and Conditions for Lecturers, or any other document, that details provisions, and the dates they came into effect, relating to a lecturer receiving a change of appointment due to exceeding a specified number of hours. Conditions of Tenure and Sick Pay Regulations for the Employment of Lecturers [October 2006], Appendix 11, 4 states: 'A part-time Lecturer shall be entitled to appointment as an Associate Lecturer if he/she has a contract or contracts for student contact or other designated time for more than 300 hours during the previous academic year.' Terms and Conditions of Service for Lecturers [March 2021], Appendix 9, 4 states: 'A sessional Lecturer may be entitled to a variable hours contract if their hours in the previous academic year exceed more than 300 hours.' 2. A table containing the date of issue, type of contract issued (e.g. Fractional, Variable, Full-time etc.), specifics of contract (e.g. % for Fractional etc.), UCM department, criteria considered, level of decision making (e.g. Principle, Senior management etc.) that ALL changes of appointment made reliant upon provisions as detailed in question 1 were made. 3. Details of UCM's criteria, policies, procedures, working practices and frameworks used when making 'final decisions' as stated in the file '2. HE Remission briefing note.pdf' supplied in response to the Freedom of Information request your ref #2404585: 'In the event that further clarity is required for allocation of remission hours for level 4 and above for a specific member of staff or circumstance the Vice Principal for Curriculum and Quality will provide direction to the Programme Manager and the SLT will make any final decisions.' 4. Details of UCM's policies and working practices, more recently issued than 20th October 2016, relating to HE Remission allocation excluding those found in the Terms and Conditions of Service for Lecturers [March 2021]. 5. Details of UCM's policies, procedures, and working practices relating to the provision of payment for paid by the hour staff.

Data Tables (20)

Full Response Text

Sessional Lecturer Worker Request Form 2021-2022 Course Q Code Subject Venue MON# Grade Rate of pay Inclusive rolled-up holiday allowance (8.33%) Start Date Day & Start Time Length of course (weeks) Hours Per Week Total Hours per Course 0 0 0 0 0 Total Hours 0 Area cost Manager Name: Program Manager Signature: SLT Name: Date: Process: Manager completes the form (Grade is a dropdown, grey cells contain formula) SLT add name, to authorise, and email to manager Manager sends a copy to UCM HR and the Sessional staff Sessional Lecturer Worker Name Staff Name 1203020102 - Art Design & Media

Terms and Conditions of Service for Lecturers

1

Rheynn Ynsee, Spoyrt as Cultoor
The Department of Education, Sport and Culture

TERMS AND CONDITIONS OF SERVICE FOR LECTURERS

Revision Date: March 2021

Terms and Conditions of Service for Lecturers

2

Amendment Record (since March 2012 version)

Part/Paragraph Number/Page No
Amendment
Date of
Amendment

6.3
Amend to include safeguarding statement
May 2012
Throughout
Update IOM College to IOM College of Further and Higher Education
May 2012
Appendix 9
Remove second paragraph
May 2012
Insert this amendment record

May 2012
6.11
Make changes to references
May 2012
2.2
Update paragraph with the references that apply to sessional lecturers
May 2012
12.4 and 12.5
Insert revised sections re HE remission
July 2012
Paragraph 14 Staff Meetings
Removal of items (a) and (b)
July 2012
Appendix 9
1st sentence - removal of the word ‘of’ so ends
… learning and development
July 2012
Reference to Pensions Division
Amended to Public Sector Pensions Authority
July 2012
Amendment 34.2(a)
Amended reference from section 36 to section 35 August 2012
Appendix 4 – Disciplinary Procedure - new 2.4
Insert provision for right to be accompanied in circumstances where a lecturer is advised of an allegation of gross misconduct
October 2012
Appendix 4 – updated Disciplinary Procedure
Re-ordering of procedure as per JNC minutes
May 2013
Appendix 2, paragraphs 2.7; 8.3;
Appendix 3, paragraph 2.10; Appendix 4, paragraph 2.15 and
Appendix 5, paragraph 7
To include reference to Assistant HR Adviser post October 2013
Section 36.7 - Maternity Pay, page 29
Amended wording to clarify maternity pay
October 2013
Paragraph 5(a)
Amended wording to reflect
Professional Standards for Teachers and trainers
October 2014
Appendix 9
Amended Application form wording to remove the word ‘revised’
October 2014
New Appendix 2 and re-numbering other appendices
Insertion of Professional Standards for Teachers and Trainers in Education and Training – England
October 2014
Updates in relation to incorporating role of Director of Education in procedures.
Appendix 3 – amend 2.5, 4.2
Appendix 4 – 2.8, 3.1, 3.4
Appendix 5 – 2.4, 4.2
Appendix 7 – to reflect the above in the table
October 2015
Change of organisation name from Isle of Man College of Further and
Higher Education to University
College Isle of Man
Amended organisation name
April 2016
Reinstate paragraph 7.3
Insert paragraph 7.3
June 2016

Terms and Conditions of Service for Lecturers

3

Remove
reference
to CITLLS/DITLLS and replace with
‘formal initial teacher education’
Paragraph 12.2 amended
June 2016
Updated paragraph 6.5 in relation to declaring secondary employment
Paragraph 6.5 amended
October 2016
Update Dept name; Inclusion and
Safeguarding name and
procedures

June 2018
Replacement of Appendix 9 to
Replacement of Appendix 9
November 2018
update re Sessional Lecturers and remove references to Associate Lecturer

Update to remove retirement age

January 2019
New paragraph 6.2 in relation to DBS checks
Insert new para 6.2
March 2019
Signed JNC constitution
Insert signed document
January 2020
Amendments to Performance Management and Appraisal Policy and insert CPD record
Changes to remove references to threshold and clearly state that additional increments are also subject to meeting requirements of Pay Policy.
Insert CPD record
July 2020
Correct para numbering in 6.11
Para numbering changed from 6.9.4 to 6.10.4 and 6.9.5 to 6.10.5
Sept 2020
Insert revised Performance Management and Appraisal for Lecturers Replacement of Appendix 8 November 2020 Amending application form on page 94 so has UCM logo and not IOMC Replacement of application form on page 94 Feb 21 Amending Performance Management and Appraisal for Lecturers Removing links to pay March 2021

Terms and Conditions of Service for Lecturers

4

TERMS AND CONDITIONS OF SERVICE FOR LECTURERS
Contents

1. FOREWORD ........................................................................................................... 6
2. APPLICATION ......................................................................................................... 6
3. CONTRACT OF EMPLOYMENT .................................................................................. 6
4. INTERPRETATION .................................................................................................. 7
5. OVERRIDING REQUIREMENTS ................................................................................. 7
6. EMPLOYMENT AND DUTIES OF LECTURERS ............................................................. 7
7. PROFESSIONAL DUTIES OF LECTURERS .................................................................. 9
8. TEMPORARY CHANGES IN WORKING HOURS .......................................................... 10
9. LEAVE ENTITLEMENTS .......................................................................................... 11
10. ARBITRATION ....................................................................................................... 11
11. MONITORING ....................................................................................................... 11
12. REMISSION FROM PEDAGOGIC WORK .................................................................... 12
13. DISCIPLINE, HEALTH AND SAFETY ......................................................................... 15
14. STAFF MEETINGS .................................................................................................. 15
15. PROFESSIONAL DUTIES OF MANAGERS .................................................................. 16
16. TEMPORARY CHANGES IN WORKING HOURS .......................................................... 19
17. LEAVE ENTITLEMENTS .......................................................................................... 19
18. ARBITRATION ....................................................................................................... 19
19. MONITORING ....................................................................................................... 19
20. APPOINTMENT OF STAFF ....................................................................................... 20
21. MANAGEMENT OF STAFF ....................................................................................... 20
22. LIAISON WITH STAFF UNIONS AND ASSOCIATIONS ................................................ 20
23. REVIEW ................................................................................................................ 20
24. STANDARDS OF TEACHING AND LEARNING ............................................................ 20
25. PERFORMANCE MANAGEMENT OF NON LECTURING STAFF ...................................... 20
26. STUDENT PROGRESS ............................................................................................. 21
27. PASTORAL CARE ................................................................................................... 21
28. DISCIPLINE AND HEALTH AND SAFETY ................................................................... 21
29. RELATIONS WITH OTHER BODIES .......................................................................... 21
30. RELATIONS WITH THE DEPARTMENT ..................................................................... 21
31. RELATIONS WITH OTHER EDUCATIONAL ESTABLISHMENTS .................................... 21
32. RESOURCES .......................................................................................................... 21
33. PREMISES ............................................................................................................. 21
34. APPOINTMENT: RESIGNATION: RETIREMENT ......................................................... 22
35. ABSENCE OF LECTURER FROM DUTY ...................................................................... 24

Terms and Conditions of Service for Lecturers

5

1. MATERNITY .......................................................................................................... 30
2. ADOPTION LEAVE AND PAY ................................................................................... 32
3. PATERNITY LEAVE ................................................................................................. 33
4. PARENTAL LEAVE .................................................................................................. 34
5. RIGHT TO REQUEST FLEXIBLE WORKING ............................................................... 35
6. PROBATIONARY LECTURERS .................................................................................. 36
7. RESTRUCTURING, REDEPLOYMENT AND REDUNDANCY ........................................... 36
8. CAPABILITY .......................................................................................................... 36
9. INDIVIDUAL AND COLLECTIVE GRIEVANCES ........................................................... 36
10. DISCIPLINARY PROCEDURE ................................................................................... 36
11. FAIRNESS AT WORK POLICY AND GUIDANCE ......................................................... 36
12. EQUAL OPPORTUNITIES POLICY ............................................................................ 36
13. MANAGING STRESS IN THE WORKPLACE ................................................................ 36
14. INSURANCE .......................................................................................................... 37
15. TRAVELLING ALLOWANCES FOR LECTURERS .......................................................... 37
16. WHISTLEBLOWING ................................................................................................ 37
    APPENDIX 1 - LEAVE OF ABSENCE ................................................................................ 39
    APPENDIX 2 – PROFESSIONAL STANDARDS FOR TEACHERS AND TRAINERS IN EDUCATION
    AND TRAINING – ENGLAND ……………………………………………………………38
    APPENDIX 3 - CAPABILITY PROCEDURE ........................................................................ 40
    APPENDIX 3A - CAPABILITY ACTION PLAN .................................................................... 46
    APPENDIX 4 - GRIEVANCE PROCEDURE ......................................................................... 49
    APPENDIX 4A - GRIEVANCE HANDLING ......................................................................... 51
    APPENDIX 5 - DISCIPLINARY PROCEDURE ..................................................................... 56
    APPENDIX 6 - PROCEDURE FOR THE CONDUCT OF ALL HEARINGS AND APPEALS ............ 65
    APPENDIX 7 - OVERVIEW OF CAPABILITY, GRIEVANCE AND DISCIPLINARY PROCEDURES ....................................................................................................... 68
    APPENDIX 8 - PERFORMANCE MANAGEMENT AND APPRAISAL POLICY ............................ 70
    APPENDIX 9 – SESSIONAL LECTURERS .......................................................................... 78
    APPENDIX 10 - SUPPORT FOR LEARNING AND DEVELOPMENT ........................................ 80
    APPENDIX 11 - JOINT NEGOTIATING COMMITTEE CONSTITUTION ................................. 82

Terms and Conditions of Service for Lecturers

6

PART I

TERMS AND CONDITIONS OF SERVICE FOR LECTURERS

1. FOREWORD

The Department recognises its responsibility to provide employees with equitable terms and conditions of employment and to apply fair and effective employment policies.
In particular it is the Department’s policy within available resources –

• to recruit the quality and number of employees required to meet the
Department’s present and future needs;
• to ensure that all employees and applicants for employment are treated equally and without discrimination;
• to encourage employees to acquire and develop experience, skills, knowledge and related qualifications necessary to perform their duties effectively;
• to provide relevant training to develop the potential of its employees;
• to establish, maintain and develop methods of work which enable effective and efficient performance by employees and satisfying working lives;
• to develop and maintain effective procedures for communicating, consulting and negotiating with employees on appropriate issues;
• to establish fair and effective procedures for the speedy resolution of disputes, grievances, disciplinary and capability matters in line with the formal delegation of authority document signed by the Chief Executive Officer, Department of Education, Sport and Culture; and
• to provide and maintain, as far as reasonably practicable, a working environment that is safe and free from risks to safety, health and welfare.

1. APPLICATION

2.1.
The full provisions of this document apply to all lecturers, including the Principal, Vice Principal, Assistant Principal and Programme Managers.
2.2.
Sessional lecturers shall be covered by paragraphs 6.1, 6.2, 6.3, 6.4, 7, 8, 13, 14, 43, 44, 45, 46, 47, 48, 49, 50 and 51 only.

1. CONTRACT OF EMPLOYMENT

The Isle of Man Employment Act 2006 provides that particulars of terms of employment must be given to each employee, whether full-time, part-time or in job share, permanent or temporary, within 4 weeks from the date the employee starts his/her employment.

Terms and Conditions of Service for Lecturers

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1. INTERPRETATION

In this document –

• “Articles of Government” has the meaning assigned to it by Section 33(2)(b) of the Education Act 2001;
• “the Department” means the Isle of Man Department of Education, Sport and Culture;
• “the governors” or “the governing body” means the body of governors of the College constituted in accordance with the provisions of Sections 5(1) and (2) of the

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