Sessional lecturer (UCM) rates of pay

Summary

The request sought data on University College Isle of Man sessional lecturer pay rates, meeting minutes, and employment terms from 2016 to 2022. The authority released some information, including JNC minutes detailing a new contracting system for sessional lecturers, but withheld other requested data citing partial exemptions.

Key Facts

• Sessional lecturers for the 2018/19 academic year were to be contracted via a new 'PiP' system managed by OHR.
• A rolling advert was planned to create a 'bank' of sessional lecturers requiring DBS checks.
• The sessional lecturer bank operates under a 300-hour limit, with flexible hours.
• Approximately 4-5 posts were identified for separate recruitment onto permanent variable hours contracts for those exceeding the 300-hour limit.
• The outcome of the FOI request was 'Some information sent but part exempt'.

Data Disclosed

• 2016-2018
• 2018/19
• 300 hour limit
• 4-5 posts
• 15 March 2018
• 14 June 2018
• 2022-05-17
• 2022-06-17

Original Request

This request relates to University College Isle of Man (UCM): 1. All data (emails, memos, spreadsheets, notes etc.) relating to the setting/calculation/evaluation of Sessional lecturer post's Hourly Rates of Pay (to include Grade 1, Grade 4, Grade 5, Meeting) from 2016-2018. 2. Minutes of JNC (Joint Negotiating Committee), JCC (Joint Consultative Committee), ESO (Education Support Officers), SLT (Senior Leadership Team) meetings relating to Sessional lecturer post's Hourly Rates of Pay (to include Grade 1, Grade 4, Grade 5, Meeting) from 2016-2018. 3. The first written statement of particulars of terms and conditions of employment for lecturers including a 'Collective Bargaining Arrangements' provision. 4. All data (emails, memos, spreadsheets, notes etc.) relating to Sessional lecturer post's Hourly 'Meeting' Rate of Pay from 2022. 5. The most recent 'Pay Policy for Lecturers' document. 6. Sessional lecturer post's Hourly Rates of Pay from 2016-2022 including demarcation of all uplift % applied and an indicator as to whether the uplift % was universally applied to lecturers' wages/salaries. 7. The "Fringe" Uplift (%) intended to be applied to Sessional lecturer post's Hourly Rates of Pay as per the 4 May 2022 pay offer.

Data Tables (12)

Full Response Text

JNCCollLecMins 1 Department of Education, Sport and Culture Joint Negotiating Committee
University College, Isle of Man held in Principals Meeting Room
on Thursday 15 March November 2018 at 2pm

Present:

Employee Representatives: )

)

Management Representatives:

In Attendance:

Item Agenda Action 1. Minutes. The minutes of the meetings held on 9 November 2017 were confirmed and signed.

1. Matters Arising
   People Information Programme – buddies have been set up and have been attending training.

Facilities Agreement – the

thanked the representatives for submitting their membership numbers. She also explained that advice had now been received from OHR and AGs and that any recognition agreement needs to be linked to the relevant JNC. A draft agreement for the teaching unions has recently been shared with the NEU, and would be shared with the lecturing unions on a similar basis to which a recognition agreement could be progressed for the unions with recognition at the JNC Lecturers.

UCM draft calendar 2018-19 – calendar has now been issued.

Energy Saving – energy saving measures are ongoing

Appraisal Working Group – it was agreed that it would be helpful if from LEAD could be asked to attend the next working group to explain the 3Cs model which is being implemented for civil servants. This model is flexible and potentially could be adjusted, as appropriate for UCM staff groups.

Threshold application process has met with the UCU and AMiE representatives to compile some guidance in relation to future threshold applications this is ongoing and would be considered at the June JNC.

Secretary to contact

JNCCollLecMins 1 Department of Education, Sport and Culture Joint Negotiating Committee
University College, Isle of Man held in the Principal’s meeting room
on Thursday 14 June 2018 at 12.00noon

Present:

Employee Representatives:

Management Representatives:

In Attendance:

Item Agenda Action 1. Minutes. The minutes of the meetings held on 15 March 2018 were confirmed and signed.

1. Matters Arising

Appraisal working group – on hold for now and to be picked up again during the next academic year. The representative outlined that his programme area are trialling a revised version for lecturers this year.

Threshold – template has been produced and matched against the teaching standards. This has now been issued to staff with the deadline.

Actions in relation to HE Remission, Remission for Internal Quality Assurance, Mentoring and Guided Learning Hours – these were all considered at the Futures Day and considered by discussion groups. The outcome of which was that no changes are required.

Have Your Say focus groups – 4 staff groups have been held and a communication plan is being worked on following feedback from these groups. Work will continue on these.

Catering – appointments have been made to the new structure which will commence for the next academic year.

1. Sessional Lecturers

An update was provided in relation to the way sessional lecturers would be contracted for 2018/19 and payment for work would be via the new PiP system once this goes live.

JNCCollLecMins 2 - OHR would issue and manage these agreements which would provide for flexible of hours albeit still having the 300 hour limit.
- A rolling advert will enable a ‘bank’ of sessional lecturers to be created - Sessional lecturers will be required to have a DBS check to join the bank - A further small group of posts (approx. 4-5) will be identified where 300 hours is not sufficient and a separate recruitment will be undertaken to permanent variable hours contracts. the hours will vary from year to year for these post holders but whereas the bank sessional lecturers may receive no hours, those on variable hours contracts will always have some hours and abide by all aspects of the Terms and Conditions of Service for Lecturers in the normal way. - will be writing to existing sessional lecturers to advise them that OHR will write to them with a contract which they will need to sign and return in order to do any sessional work next year.
- Meeting rates were discussed and whilst the meeting rate currently is half the hourly rate – it was agreed a meeting rate should be the same across all programme areas and the same irrespective of the different hourly rates that sessional lecturers are employed on (and will need to be for PiP). £11 per hour was agreed. Otherwise no changes were considered necessary to the current pay scales for sessional lecturers.

1. Terms and Conditions of Service for Lecturers – proposed amendments

All the proposed amendments were approved. These included updating the names for the Department and Inclusion and Safeguarding; removing references to Senior Lecturer and College Registrar and also various procedural changes including agreeing changes to the composition of appeal panels.

It was also agreed that Appendix 9 needs updating.

to update Terms and Conditions of Service for Lecturers

1. Next meeting dates: all held in the Principal’s meeting room

 11 October 2018  21 March 2019  20 June 2019

The meeting closed at 3.15pm.

Signed ……………………………………………… Date ……………………………………….

Signed ……………………………………………… Date ……………………………………….

ISLE OF MAN GOVERNMENT DEPARTMENT OF EDUCATION AND CHILDREN WRITTEN STATEMENT OF PARTICULARS OF TERMS AND CONDITIONS OF EMPLOYMENT This Statement sets out particulars of the terms and conditions on which the DEPARTMENT OF EDUCATION AND CHILDREN hereinafter referred to as “the Department”) is employing: FULL NAME
POST:
POST – LIMITED TERM SESSIONAL LECTURER FOR SUBJECT AT: INITIALLY BASED AT ISLE OF MAN COLLEGE OF FURTHER AND HIGHER EDUCATION (HOMEFIELD ROAD or the UNIVERSITY CENTRE), BUT THE DEPARTMENT RESERVES THE RIGHT TO TRANSFER THE POSTHOLDER TO ANOTHER PLACE OF EMPLOYMENT ON THE ISLAND AT A LATER DATE SHOULD THE NEED ARISE. STARTING AND FINISHING DATES OF EMPLOYMENT

Your employment with the Department will commence on (DATE). Your last day of employment for pay and related purposes will be (DATE) and this will be without further notice.

Terms and Conditions - Sessional (Limited Term) Lecturer.

A Sessional (Limited Term) Lecturer shall be entitled to:

i) Pay will be calculated according to the hours worked and the relevant pay grade (see attached scales) having regard to the course(s) to be taught. The current hourly rate applicable to this course is (ENTER HOURLY RATE)

ii) Payment at half the hourly rate if you are requested to attend meetings.

iii) There is no entitlement to sick leave or sick pay.

iv) Maternity and paternity leave is in accordance with the requirements of the Employment Act 2006.

iv) Payment in respect of pro-rata annual leave enhancement is in accordance with the

Annual Leave Regulations 2007.

v) Automatic eligibility for membership of the Teachers’ Superannuation Scheme in

accordance with the Scheme rules unless the Sessional (Limited Term) Lecturer

formally opts out.

1. Sessional Lecturers must satisfy the Department of Education and Children’s requirements regarding health and qualifications.

2. This offer and your acceptance of it, does not constitute a contract of permanent employment but an undertaking to carry out the course(s) listed in the schedule in accordance with the terms and conditions set out here, the procedures of the Isle of Man College of Further and Higher Education and any regulations laid down from time to time by the Department of Education and Children. You will be subject to the provisions of the Terms and Conditions of Service for Lecturers (hereinafter referred to as “the Terms and Conditions of Service for Lecturers”) as they apply to Sessional Lecturers which include details of the disciplinary, capability and grievance procedures which apply to your post (see Section 2.2 of the Terms and Conditions of Service for Lecturers which state the provisions that apply to Sessional Lecturers.

3. Notice Periods

The appointment, in relation to each course, is conditional upon the required minimum number of students enrolling. In the event of insufficient enrolments you will be notified by the College of Further and Higher Education and the appointment will be cancelled.

Sessional (Limited Term) Lecturers of courses which fall below the minimum required number of students for two consecutive weeks may receive written notice that the course will close whereupon the appointment will be terminated after the third week. No payment will be made for classes which continue in contravention of the above conditions. (It is your responsibility to bring low numbers to the attention of the appropriate Programme Manager or Assistant Principal).

The appointment may be terminated in whole or in part by either party by two weeks’ notice in writing.

Sessional (Limited Term) Lecturers will not receive further formal notice of termination following receipt of the offer of appointment which indicates your last week of service for pay and related purposes.

1. Remuneration

Payment will be made on a monthly basis.

(a) Whilst it is expected that Sessional (Limited Term) Lecturers will work their contracted hours, in exceptional circumstances this may not be possible and any fluctuation in hours, either up or down, will be reflected by adjustment in salary the following month.

(b) Claims should be made monthly on the appropriate form and should, together with the register(s) if the College requires them, reach the Principal through the Programme Manager on the last Friday in each calendar month, otherwise payment may be delayed.

(c) It is most important that the claim form is completed in every detail and any change of address notified to the College promptly. Any lack of detail or omissions in either the claim or the registers may delay payment and necessitate returning the form or register for completion. A sample claim form is attached.

(d) Claims must accord with class registers and Sessional (Limited Term) Lecturers may only claim for classes they themselves have taught. (Approved deputising Lecturers must submit their own claim for any classes they have taken.)

(e) National Insurance contributions will be deducted in accordance with regulations issued by the Department of Social Care.

(f) Income Tax will be deducted in accordance with regulations issued by the Treasury.

(g) VAT - Customs & Excise have ruled that the Department of Education and Children is not liable for VAT on the amount of fees due to a Sessional (Limited Term) Lecturer.

1. Responsibilities of Sessional Lecturers

Sessional (Limited Term) Lecturers are responsible to the Programme Manager or Assistant Principal through whom their appointment has been arranged. In addition to teaching the duties include:

 The registration of students

 The preparation of lessons and teaching material appropriate to the relevant syllabus

 The preparation of class schemes of work and the maintenance of records of work

 The setting, correction and assessment of classwork and homework and the maintenance of such records

 Ensuring that students are entered for any appropriate examination(s) prior to any deadline date

 The preparation, setting of exam papers and marking of examination scripts as necessary

Providing it is agreed in advance by your Programme Manager, if you are required to attend staff development session or an exam board or any other additional duty, this will be paid at half the agree hourly rate.

Your Programme Manager will require details and information on these areas and Sessional (Limited Term ) Lecturers are required to allow full access to this information. Sessional (Limited Term) Lecturing staff are requested to ensure that classrooms are left in a satisfactory condition when vacated and that registers are completed and signed within one week of the end of the course and are never taken off the premises of the Isle of Man College of Further and Higher Education (unless the class is held at another location).

Sessional (Limited Term) Lecturers are required to be in their classroom in sufficient time to enable classes to commence punctually at the appointed time.

If for any reason a Sessional (Limited Term) Lecturer cannot be present to teach a class, the Programme Manager or the Assistant Principal should be notified as early as possible.
Substitute Lecturers may only be appointed by the Isle of Man College of Further and Higher Education.

1. Health and Safety

Sessional (Limited Term) Lecturing staff must familiarise themselves with Isle of Man College of Further and Higher Education Health & Safety procedures. Accidents must be reported within 24 hours by completion of an accident report form, obtainable from the College Reception. Once completed the form should then be returned to Reception.

I acknowledge receipt of this Written Statement of Particulars relating to the terms and conditions of my employment and have read the same.

Signed: .......................................................................................................................................

Name (IN BLOCK CAPITALS): ....................................................................................................................................... Date: .......................................................................................................................................

Whilst you are requested to sign and return this Statement, failure to do so does not render it invalid, as the fact of your having reported for duty indicates that you are aware of the contents and have therefore accepted the conditions set out above.

(ONE COPY SHOULD BE RETAINED BY THE EMPLOYEE - SIGNED COPY TO BE RETAINED BY THE DEPARTMENT UNTIL 6 MONTHS AFTER THE DATE OF TERMINATION OF THE EMPLOYMENT CONTRACT)

October 2021

October 2021 1.0 PURPOSE The aims and objectives of this policy are to: - relate the work of lecturers to the UCM Strategy and operational plans - ensure delivery of high quality education and training - ensure a clear and equitable pay policy is in place for lecturers

2.0 APPLICATION OF THE POLICY 2.1 This policy applies to all lecturers employed by the Department of Education, Sport and Culture (‘the Department’), whose terms and conditions are the Terms and Conditions of Service for Lecturers, regardless of location. The only exception is for lecturers on contracts

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