Meeting Room Bookings

Summary

The request sought records of meeting room bookings in the Legislative Building between January 14 and January 31, 2022. The authority disclosed a partial list of bookings but exempted information regarding private meetings of Tynwald Members to protect parliamentary privilege.

Key Facts

• The request covered the period from January 14, 2022, to January 31, 2022.
• Bookings for private meetings of Tynwald Members were withheld under Section 22 of the Freedom of Information Act 2015.
• Excluded categories included presentations to Members, Committee Meetings, and Member Room Bookings.
• Officer names were redacted from the disclosed records as they add no value to the request.
• The response included bookings for tours, workshops, and sittings in the Chambers.

Data Disclosed

• January 14, 2022
• January 31, 2022
• Section 22
• Freedom of Information Act 2015
• 09:00
• 17:00
• 2022-04-12
• 2022-05-12

Exemptions Cited

• Section 22 of the Freedom of Information Act 2015 (Privileges of Tynwald)

Original Request

I request all records of meeting rooms booked in the Legislative Building from January 14, 2022 to January 31, 2022 (inclusive).

Data Tables (2)

Full Response Text

Freedom of Information Co-Ordinator Office of the Clerk of Tynwald Legislative Buildings Douglas Isle of Man IM1 3PW Telephone: 01624 685500

Our ref: 2386337 12 May 2022

Dear ###

We write further to your request which was received on 12 April 2022 and which states:

"I request all records of meeting rooms booked in the Legislative Building from January 14, 2022 to January 31, 2022 (inclusive)."

Our response Our response to your request is as follows: The rooms that can be booked in Legislative Buildings are: Barrool Suite Committee Room 1 Committee Room 2 Members' Room Millennium Room We have interpreted your request to mean meetings held in Legislative Buildings from January 14, 2022 to January 31, 2022 (inclusive). The information that we are providing are bookings made between the two dates excluding information held about private meetings of Tynwald Members. While our aim is to provide information whenever possible, in this instance some of the information specifically that related to meetings of Tynwald Members is absolutely exempt from disclosure under section 22 of the Freedom of Information Act 2015 in order to avoid an infringement of the privileges of Tynwald, namely that Members are entitled to confidentiality. The following meetings are excluded in the Meeting Information table below: • Presentations to Members • Committee Meetings

• Member Room Bookings Please find enclosed a copy of the signed certificate. Meeting Information The information we are providing is from our booking calendar. It is our procedure to transpose relevant information from the booking form to the calendar appointment therefore we are satisfied that the following information is a record of meeting rooms booked that we hold as per your request.
The Office book the Chambers for tours/workshops so they are included in our response. We have also included Sittings in Chambers as they are on our booking calendar. We have changed the list in the following ways before providing this to you: • Removed non-room calendar items • Removed non- Legislative Building – left in remote meetings • Removed officer names (signified by square brackets []) – officers undertaking work, their personal details add no value and should not be disclosed in this request. COT Location Title Description EDITED Start Time End Time Chambers 09:00 Working with the Legislature Course

14/01/2022 09:00 14/01/2022 17:00 Committee Room 1 09:00 Working with the Legislature Course

14/01/2022 09:00 14/01/2022 17:00 Committee Room 2 09:00 Working with the Legislature Course

14/01/2022 09:00 14/01/2022 17:00 Members' Room 09:00 Working with the Legislature Course

14/01/2022 09:00 14/01/2022 17:00 Barrool Suite 09:00 (F) Manx Lottery Trust (T&C's x 10)

14/01/2022 09:00 14/01/2022 13:00 Barrool Suite 09:15 (F) DEFA Planning Public Meeting

17/01/2022 09:15 17/01/2022 16:45 Sitting Tynwald Sitting

18/01/2022 10:00 20/01/2022 10:00 Committee Room 1 09:55 Meeting []1 [] 19/01/2022 09:55 19/01/2022 10:55 Committee Room 2 11:15 Tynwald Working Group2

20/01/2022 11:15 20/01/2022 12:15 Chambers 13:00 Tour for Blue Badge Guides Mr Speaker to provide tour for Blue Badge group - meet in Reception library. (Time changed from 10am to 1pm - 23/12/21 Mr Speaker) 21/01/2022 13:00 21/01/2022 15:00 1 Internal Office of the Clerk of Tynwald staff meeting 2 Internal Office of the Clerk of Tynwald staff meeting – Tynwald Day Working Group

Barrool Suite 09:00 (F) LEaD

24/01/2022 09:00 24/01/2022 12:00 Committee Room 2 10:00 Clerks & Drafters Meeting

24/01/2022 10:00 24/01/2022 12:00 Sitting House of Keys

25/01/2022 00:00 25/01/2022 23:59 Sitting Legislative Council

25/01/2022 00:00 25/01/2022 23:59 Welcome Area 10:30 BIMR Conference: update and planning

25/01/2022 10:30 25/01/2022 11:00 Barrool Suite 15:30 CO viewing Barrool Suite [] 25/01/2022 15:30 25/01/2022 16:00 Barrool Suite 09:15 (F) CO: Staff meeting Leadership Course Health Care Transformation.
Professor James Kingsley OBE will attend [] No Tynwald members attending 26/01/2022 09:15 26/01/2022 16:45 Committee Room 1 09:30 External Relations meeting [] 26/01/2022 09:30 26/01/2022 12:00 Barrool Suite and Chambers 09:00 Junior Tynwald -

27/01/2022 09:00 27/01/2022 13:00 Committee Room 1 14:00 Shortlisting for Standby Messenger role

28/01/2022 14:00 28/01/2022 15:00 Barrool Suite 09:30 (F) Gambling Supervision - Staff Forum AML/CFT Forum - [] 31/01/2022 09:30 31/01/2022 13:15 Committee Room 2 []3

31/01/2022 16:00 31/01/2022 16:30 Barrool Suite CANCELLED - United Nations Event (access via side door - main doors locked)

22/01/2022 09:00 22/01/2022 18:00 Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and 3 Internal Office of the Clerk of Tynwald staff meeting

should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Please quote the reference number 2386337 in any future communications. Should you have any queries concerning this letter, please do not hesitate to contact me. Further information about freedom of information requests can be found at www.gov.im/foi.

I will now close your request as of this date.

foi@tynwald.org.im

Certificate of the President of Tynwald, signed in accordance with section 22 of the Freedom of Information Act 2015 Ref: 2386337 Whereas the Clerk of Tynwald has received a request under the Freedom of Information Act 2015 for the following information — 1 request all records of meeting rooms booked in the Legislative Building from January 14, 2022 to January 31, 2022 (inclusive). I, LAURENCE DAVID SKELLY, President of Tynwald, certify that information relating to Member business is absolutely exempt information because the exemption in section 22(1)(a)(i) of the Freedom of Information Act 2015 is required in order to avoid an infringement of the privileges of Tynwald, namely that Members are entitled to confidentiality. Signed:
Dated:
'2 15 The Hon L D Skelly MLC President of Tynwald Legislative Buildings, Finch Road, Douglas, Isle of Man, IM1 3PW