Airport Passes
| Authority | Isle of Man Post Office |
|---|---|
| Date received | 2022-03-29 |
| Outcome | Some information sent but not all held |
| Outcome date | 2022-04-22 |
| Case ID | 2352661 |
Summary
A request was made to the Isle of Man Post Office for data on lost airport passes, associated fines, and security procedures over the last five years. The authority disclosed that only one pass was lost in 2021 with a £40 fine, noting that records prior to 2020 were not held by the airport.
Key Facts
- Only one airport pass was reported lost by the Isle of Man Post Office in 2021.
- A £40 charge was paid to the Department of Infrastructure/Ronaldsway airport for the lost pass in 2021.
- The Human Resources Department is responsible for reporting lost passes to the airport authority.
- Operational information regarding lost passes is not reported to the Board of the Isle of Man Post Office.
- Airport record logs only date back to 2020, limiting the availability of historical data.
Data Disclosed
- 2021
- 1
- £40
- 2020
- 2 years
Exemptions Cited
- Information not held due to record retention policies starting in 2020
Original Request
The post office has access to the airside of Ronaldsway airport. Can you confirm the following with regard to airport passes: How many airport passes have been lost by the Isle of Man Post Office over the last 5 years? Can this be broken down by the number each year? How much in fines have the Isle of Man post office paid to the Department of Infrastructure / Ronaldsway airport for lost airport passes in each of the last 5 years? Can this be broken down for each year? Who within the Isle of Man Post Office has the responsibility for reporting lost airport passes to the Department of Infrastructure / Ronaldsway airport? Who within the Isle of Man Post Office has the responsibility for reporting lost airport passes to the Board of the Isle of Man Post Office? What checks are in place by the Isle of Man Post Office that airport passes are not lost, mislaid or not held by the designated pass holder? How regularly are these checks undertaken? Who has the responsibility to undertake such checks? When applying for an airport pass, what background checks does the Isle of Man Post Office undertake on the individual to maintain security and compliance with the Department of Infrastructure / Ronaldsway airport's terms and conditions? Who has the responsibility to undertake such checks? Are records kept of these checks? What assurances does the Isle of Man Post Office provide to the Department of Infrastructure / Ronaldsway airport that these checks have been undertaken to the require standard?
Data Tables (1)
Data Tables (reformatted)
| Year | Lost Airport Passes | Fines Paid (£) |
|---|---|---|
| 2021 | 1 | 40 |
| 2020 | 0 | 0 |
| 2019 | 0 | 0 |
| 2018 | 0 | 0 |
| 2017 | 0 | 0 |
Full Response Text
Postal Headquarters Spring Valley Industrial Estate Douglas Isle of Man, 1M2 IAA
Switchboard: +44 (0)1624 698400 Telephone: +44 (0)1624 698402 Fax: +44 (0)1624 698406 Email: foi@iompost.com Web: www.iompost.com
Our ref: 2352661 22 April 2022
Dear ###
We write further to your request which was received on 29 March 2022 and which states:
The post office has access to the airside of Ronaldsway airport. Can you confirm the following with regard to airport passes?
1
How many airport passes have been lost by the Isle of Man Post Office over the last 5
years?
2
Can this be broken down by the number each year?
3
How much in fines have the Isle of Man post office paid to the Department of
Infrastructure / Ronaldsway airport for lost airport passes in each of the last 5 years?
4
Can this be broken down for each year?
5
Who within the Isle of Man Post Office has the responsibility for reporting lost airport
passes to the Department of Infrastructure / Ronaldsway airport?
6
Who within the Isle of Man Post Office has the responsibility for reporting lost airport
passes to the Board of the Isle of Man Post Office?
7
What checks are in place by the Isle of Man Post Office that airport passes are not lost,
mislaid or not held by the designated pass holder?
8
How regularly are these checks undertaken?
9
Who has the responsibility to undertake such checks?
10 When applying for an airport pass, what background checks does the Isle of Man Post
Office undertake on the individual to maintain security and compliance with the
Department of Infrastructure / Ronaldsway airport's terms and conditions?
11 Who has the responsibility to undertake such checks?
12 Are records kept of these checks?
13 What assurances does the Isle of Man Post Office provide to the Department of
Infrastructure / Ronaldsway airport that these checks have been undertaken to the
require standard?"
While our aim is to provide information whenever possible, in this instance the Isle of Man Post Office (IOMPO) does not hold some of the information that you have requested:
Isle of Man Airport commenced their Record Log in 2020, with this data only retained for two years
Our response to your request is as follows:
- How many airport passes have been lost by the Isle of Man Post Office over the last 5 years?
One reported lost in 2021 2. Can this be broken down by the number each year?
See answer above 3. How much in fines have the Isle of Man post office paid to the Department of Infrastructure / Ronaldsway airport for lost airport passes in each of the last 5 years? £40 charge for reported lost pass in 2021 4. Can this be broken down for each year?
See response to question 3 above 5. Who within the Isle of Man Post Office has the responsibility for reporting lost airport passes to the Department of Infrastructure / Ronaldsway airport?
Human Resources Department 6. Who within the Isle of Man Post Office has the responsibility for reporting lost airport passes to the Board of the Isle of Man Post Office?
IOMPO does not report this level of operational information to the Board 7. What checks are in place by the Isle of Man Post Office that airport passes are not lost, mislaid or not held by the designated pass holder?
AirPass holders sign a declaration required as part of the application process, to understand it is their personal responsibility to safeguard their pass, to account for its use and to immediately report its loss 8. How regularly are these checks undertaken?
See response to question 7, no access is provided without a pass, any mislaid or lost passes must be reported to IOMPO line management immediately 9. Who has the responsibility to undertake such checks?
See response to question 8 10. When applying for an airport pass, what background checks does the Isle of Man Post Office undertake on the individual to maintain security and compliance with the Department of Infrastructure / Ronaldsway airport's terms and conditions? Background checks have varied over recent years and are stipulated by the Department for Infrastructure 11. Who has the responsibility to undertake such checks?
The applicant of the AirPass holder 12. Are records kept of these checks? Not by IOMPO 13. What assurances does the Isle of Man Post Office provide to the Department of Infrastructure / Ronaldsway airport that these checks have been undertaken to the require standard?"
The adequacy of any application is a matter for the Department of Infrastructure
Please quote the reference number 2352661 in any future communications.
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I will now close your request as of this date.
Yours sincerely
FOI Co-ordinator