Performance Review Records

Summary

The requester asked for aggregated Performance and Development Review statistics for the Department of Infrastructure ending March 2020 and related guidance documents. The Department responded that it does not hold these records and suggested contacting the Cabinet Office instead.

Key Facts

• The Department of Infrastructure does not hold the requested Performance and Development Review records.
• The request covered aggregated statistics for the period ending 31 March 2020.
• The authority suggested the requester contact the Cabinet Office for the information.
• The outcome of the request was 'Information not held'.
• The response was issued on 7 February 2022.

Data Disclosed

• 31 March 2020
• 7 February 2022
• 2241705
• 2022-02-08
• 2022-02-07

Original Request

I request two separate records: 1) Aggregated records of the Performance and Development Review (PDR) scheme for the period ending 31 March 2020 2) The "further information on the Civil Service PDR scheme including guidance documents, detailed information regarding the competency levels, the performance ratings, appeals process, and a downloadable form on the government intranet" described online here: https://hr.gov.im/performance-and-development/performance-review-and-competencies/ By "aggregated" I mean non-personally indentifying statstics which have been aggregated showing the number of staff who achieved each overall rating level in each organisational unit within the Department. In other words, records of the NUMBER of staff in each organisational united within the Department who received an overall rating of "Good", "Very Good", "Outstanding" and any other overall rating levels which might have been recorded*. To be clear, this should not include records of the overal performance ratings of indvidual staff, but rather, merely the records of the NUMBER of staff to receive each rating. By "records" I mean the records described which fit the definition under the Freedom of Information Act. By "the Performance and Development Review (PDR) scheme" I mean the scheme described online here: https://hr.gov.im/performance-and-development/performance-review-and-competencies/ *I suspect that there will be ratings with words analogous to "basic" and "poor", but I do not know.

Data Tables (1)

Full Response Text

Department of Infrastructure Sea Terminal Building, Douglas, Isle of Man, IM1 2RF

Contact: FOI Response Team Telephone: (01624) 686785 Email: dpo-doi@gov.im

Our ref: 2241705 7 February 2022

Dear ###

We write further to your request which was received on 7 February 2022 and which states:

"I request two separate records: 1) Aggregated records of the Performance and Development Review (PDR) scheme for the period ending 31 March 2020 2) The "further information on the Civil Service PDR scheme including guidance documents, detailed information regarding the competency levels, the performance ratings, appeals process, and a downloadable form on the government intranet" described online here: https://hr.gov.im/performance-and-development/performance- review-and-competencies/ By "aggregated" I mean non-personally indentifying statstics which have been aggregated showing the number of staff who achieved each overall rating level in each organisational unit within the Department. In other words, records of the NUMBER of staff in each organisational united within the Department who received an overall rating of "Good", "Very Good", "Outstanding" and any other overall rating levels which might have been recorded. To be clear, this should not include records of the overal performance ratings of indvidual staff, but rather, merely the records of the NUMBER of staff to receive each rating. By "records" I mean the records described which fit the definition under the Freedom of Information Act. By "the Performance and Development Review (PDR) scheme" I mean the scheme described online here: https://hr.gov.im/performance-and-development/performance- review-and-competencies/ I suspect that there will be ratings with words analogous to "basic" and "poor", but I do not know."

While our aim is to provide information whenever possible, in this instance the public authority does not hold or cannot, after taking reasonable steps to do so, find the information that you have requested.

The Department of Infrastructure does not hold the Performance and Development Review records. However, you may wish to make a new Freedom of Information request to the Cabinet Office, who may be able to help you.

Please quote the reference number 2241705 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact us and we will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded. If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact us. Further information about freedom of information requests can be found at www.gov.im/foi. We will now close your request as of this date.