Planning application 18/00240/B

Summary

A request was made for officer notebooks, phone notes, diary entries, and photographs related to planning application 18/00240/B for Ballavarvane, St Marks. The Department of Infrastructure responded that the information is not held because the officers involved have left the department and their personal accounts and notes were deleted.

Key Facts

• The request concerned planning application 18/00240/B for a property at Ballavarvane, St Marks.
• The Department of Infrastructure stated the information is not held.
• The officers involved in the application are no longer employed by the department.
• Government accounts for the former officers were deleted in line with standard procedures.
• Any personal notes or documentation not uploaded to the planning portal are unavailable.

Data Disclosed

• 1881953
• 18/00240/B
• 2021-06-30
• 2021-07-27
• 27 July 2021
• 30 June 2021
• IM1 2RF
• 01624 686785
• 2015

Original Request

Please supply copies of officers notebook; phone notes; and diary entries showing any meetings or notes of such meetings or photographs taken, and any additional material that may be relevant in respect of the above application Ballavarvane , St Marks

Data Tables (1)

Full Response Text

Department of Infrastructure Sea Terminal Building, Douglas, Isle of Man, IM1 2RF

Contact: FOI Response Team/AD/RH Telephone: (01624) 686785 Email: dpo-doi@gov.im

Our ref: 1881953 27 July 2021

Dear ###

We write further to your request which was received on 30 June 2021 and which states (sic):

"Please supply copies of officers notebook; phone notes; and diary entries showing any meetings or notes of such meetings or photographs taken, and any additional material that may be relevant in respect of the above application Ballavarvane , St Marks" The answer to your question is as follows: The officer(s) involved in planning application 18/00240/B are no longer part of our Department, and hence their government accounts have been deleted in line with our standard procedures. Any personal notes, diary entries, photographs and other such documentation that have not been uploaded to the planning portal page for this application are therefore not available. Please quote the reference number 1881953 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact us and we will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded. If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.

In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact us. Further information about freedom of information requests can be found at www.gov.im/foi. We will now close your request as of this date.

Yours sincerely

FOI Response Team