Transition Project Recruitment

Summary

The requester asked for JEGS paperwork, job descriptions, and business cases for new roles created under the DESC transformation project. The authority disclosed the business case and provided links to job descriptions, but stated that JEGS paperwork was not held because the roles were newly created.

Key Facts

• JEGS paperwork was not held because the roles were newly created or repurposed, and JEGS is only undertaken when a role has an existing post holder.
• Job descriptions were withheld under Section 20 of the Act as they were already reasonably accessible via public job advertisements.
• Links were provided for five specific roles including Deputy Chief Executive Officer and Director of Strategic Advice for Education.
• A business case document was enclosed seeking Treasury consent for funding the implementation plan.
• The request was processed by the Department of Education, Sport and Culture with reference number 1814202.

Data Disclosed

• 2021-05-28
• 2021-06-24
• 1814202
• 1813502
• £477,308
• 2021-22
• 2022-23
• 2022
• June 2020
• October 2020
• Section 20
• 8 pages
• 2 documents

Exemptions Cited

• Section 20 of the Act (Information already reasonably accessible)

Original Request

Please provide JEGS paperwork, job descriptions & related business cases for new roles created in DESC within the past year, created as part of the DESC transformation project

Data Tables (1)

Full Response Text

Corporate Services Division Department of Education, Sport and Culture Hamilton House Peel Road, Douglas IM1 5EZ Telephone: (01624) 685808 Website: www.gov.im/dec Email: dec@foi.gov.im Our ref: 1814202 24 June 2021

Dear ###,

We write further to your request which was received on 28 May 2021 and which states:

"Please provide JEGS paperwork, job descriptions & related business cases for new roles created in DESC within the past year, created as part of the DESC transformation project Reference number 1813502"

Our response to your request is as follows: JEGS Paperwork While our aim is to provide information whenever possible, in this instance the Department does not hold or cannot, after taking reasonable steps to do so, find the information that you have requested. The information requested is not held because Job Evaluation and Grading Support (JEGS) is undertaken when a role has an existing post holder and the roles advertised were newly created or repurposed as part of the transformation project. Job Descriptions While our aim is to provide information whenever possible, under section 20 of the Act, we are not required to provide information in response to a request if it is already reasonably accessible to you, whether free of charge or on payment of a fee. By way of advice and assistance the information that you have requested is available via the following web links: Deputy Chief Executive Officer (The vacant Director of Corporate Services role was repurposed into a Deputy Chief Executive role): https://www.jobtrain.co.uk/iomgovjobs/displayjob.aspx?jobid=11949

Director of Strategic Advice for Education: https://www.jobtrain.co.uk/iomgovjobs/displayjob.aspx?jobid=11922 Head of Service Delivery (This role was previously referred to in the implementation plan as Head of Business Change): https://www.jobtrain.co.uk/iomgovjobs/displayjob.aspx?jobid=11950 Head of Business Support (This role is limited term for two years and is a merged role from what was previously suggested in the Implementation Plan/Business Case, to undertake the Governing Body Project and the Quality Assurance and Inspection Project.): https://www.jobtrain.co.uk/iomgovjobs/displayjob.aspx?jobid=12333 Legislation, Policy and Research Manager: https://www.jobtrain.co.uk/iomgovjobs/displayjob.aspx?jobid=11923 Business case I have enclosed copies of the information.

Please quote the reference number 1814202 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision.

More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact me. Further information about freedom of information requests can be found at www.gov.im/foi.

I will now close your request as of this date.

Freedom of Information Coordinator

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Purpose of the Paper:
To seek Treasury consent for funding the delivery of the Implementation Plan, created following the recommendations contained within the Department of Education, Sport and Culture (DESC) review undertaken by Beamans, and the Council of Ministers response to that review. DESC requests a maximum contingency funding of £477,308 per annum in 2021-22 and 2022-23 to fund the additional costs of the interim structure. It is anticipated that a revenue bid to fund a finalised restructure will form part of the DESC’s 2022 budget submission.

1 Background Beamans Management Consultants commenced a review of the effectiveness of management and governance arrangements within the DESC for managing the interface with primary and secondary schools, towards the end of June 20201.
Following this, the Council of Minister’s response to that review was published in October 2020 and included a high level action plan to be delivered in the first instance, by a Transition Team, with responsibility ultimately transferring to the revised management structure within DESC, once implemented. The Beamans report highlighted a number of management, organisational and cultural issues which over a period of time have caused a deterioration in the relationship between elements of DESC which, if left unresolved, risk damaging the opportunities we can offer to our students. In order to address the issues highlighted in the Beamans report, the Transition Team has produced an implementation plan to support the delivery of key priorities. This implementation plan will be put before Tynwald in January 2021. The purpose of this paper is to request additional funding to enable DESC to deliver the implementation plan created to address the actions stated within the Beamans report and Council of Ministers response, as well as addressing additional actions identified by the Transition Team.
2 Options Considered 2.1 Option 1 – Do nothing DESC receives no additional funding.

1https://www.tynwald.org.im/business/opqp/sittings/20182021/2020-GD-0060.pdf Page 2 of 5

The implication being that the implementation plan will not be delivered within acceptable timescales and some activity will be unable to be delivered.
2.2 Option 2 – Funding provided to deliver the implementation plan which is addressing recommendations contained within the Beamans report and the Council of Minister’s response. 3 Option 2 Proposals 3.1 In order to address the issues highlighted, the following is proposed: 3.1.1 The Beamans report identified that ‘there was no identifiable policy hub or clear focal point within the department to consider, develop or support the implementation of Education Policy’ (Beamans, 2020) Action - Creation of a Policy, Strategy and Governance Division within DESC in order to separate responsibility for education policy and incorporate corporate administration and governance. By creating a central Policy Hub, it would strengthen effective policy development across DESC ensuring meaningful collaboration with schools.
3.1.2 Beamans noted that they ‘believe the fundamental issue the department needs to address, and the one that goes to the heart of the issues facing the department, relates to culture.’ and ‘collaboration is variable and, in some instances, non-existent’ (Beamans, 2020) Action - Creation of a Business Change role within Policy, Strategy and Governance Division. This role will oversee the delivery of all the Task and Finish Groups delivering change within DESC. In addition, this role will be responsible for progressing the implementation plan and the ancillary issues identified within the Beamans review. 3.1.3 Beamans noted that ‘there is an urgent need to separate out the EIS advisory role from its school evaluation role’ (Beamans, 2020)
Action - Creation of an Education Advice and Support Division to include Advisory Lead Officers for Early Years, Primary, Secondary and Further and Higher Education, in order to allow for them to provide strategic advice in their respected fields and provide for a single point of contact. In addition, the Education Support Services and Additional Education Needs Service will be incorporated into this Division to encourage a joined up approach. Action - Creation of a 2 year limited term Quality Assurance and Inspection Project Officer to be responsible for the delivery of a new Quality Assurance and Inspection Framework model with a view to this being standalone from any other Division as highlighted in the Beamans review.
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3.1.4 Beamans recommended that a ‘new Head of Governor Support to be appointed to support and strengthen the role of governing boards’ (Beamans, 2020) Action - Creation of a 2 year limited term Governing Body Project Officer to be responsible for the delivery of a full review into the Governing Bodies to ascertain how they should operate in the medium to long term including how to strengthen the role of Governing Bodies to enable them to fulfil their remit. 3.1.5 Beamans noted that ‘for too long the mind-set of senior departmental staff and secondary school Headteacher has been focused on levels of autonomy and control when both parties should have been working together to agree how their respective roles should complement and support one another’ (Beamans, 2020) Action - Creation of an annual secondment fund to provide an opportunity for school practitioners to work within the centre of DESC to deliver strategic projects in to schools. This will not only address the point made within the Beamans review with regard to secondary knowledge within DESC, it will also create credibility of delivery and collaboration as well as supporting succession planning. This fund provides the opportunity for delivery of school projects without it being necessary to increase permanent roles at the centre of DESC. 4 Impact Assessment Improve the education offered to young people across the Isle of Man by: Improving relationships, strengthening the Governing Bodies, reviewing Quality Assurance, providing a dedicated Advice and Support service to schools and a single point of contact, delivering collaboration through task and finish groups with representation from across DESC. The education service on the Island has many positive qualities and provides an often excellent teaching provision for our students. However, the independent report highlighted a number of management, organisational and cultural issues which over a period of time have caused a deterioration in the relationship between elements of DESC which, if left unresolved, risk damaging the opportunities we can offer to our students.

5 Consultation/Stakeholder Engagement Beamans undertook extensive and varied consultation as part of their review. In addition to this the Transition Team has consulted with staff across the organisation.
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6 Financial Implications 6.1 Creation of a Policy, Strategy and Governance function within DESC Recruitment of a Policy Manager (HEO) to support the delivery of the Policy, Strategy and Governance Division supporting schools in developing policy. Role to commence 1st April 2021 at a cost of £62,119. (Figure calculated at spine point 32+2 and includes National Insurance and Superannuation costs) Recruitment of a Head of Business Change (SEO) responsible for the delivery of all business change functions across DESC including the recommendations from Beamans, stated in the DESC implementation plan. Role to commence 1st April 2021 at a cost of £82,736. (Figure calculated at spine point 39 and includes National Insurance and Superannuation costs) 6.2 Creation of an Education Advice and Support Division Recruitment of a Director of Strategic Educational Advice (JESP 5-8) to develop and deliver a strategy for this Division and represent schools on the DESC Executive Leadership Team. Role to commence 1st April 2021 at a cost of £108,215. (Figure calculated at spine point 6 and includes National Insurance and Superannuation costs) 6.3 Creation of a 2 year limited term Quality Assurance and Inspection Project Officer Recruitment of a Project Officer (HEO) to drive the review of QA and Inspection process and provide recommendations for the future. The role will be required to implement the recommendations in year 2 of their appointment. Role to commence 1st April 2021 and end 31st March 2023 at a cost of £62,119 per year. (Figure calculated at spine point 32+2 and includes National Insurance and Superannuation costs) 6.4 Creation of a 2 year limited term Governing Body Project Officer Recruitment of a Project Officer (HEO) to drive the review of Governing Bodies and provide recommendations for the future. The role will be required to implement the recommendations in year 2 of their appointment. Role to commence 1st April 2021 and end 31st March 2023 at a cost of £62,119 per year. (Figure calculated at spine point 32+2 and includes National Insurance and Superannuation costs) 6.5 Creation of an annual secondment fund

Creation of an annual secondment fund of up to £100,000 to allow for school practitioners to work within the centre of DESC and deliver strategic projects in to schools, creating credibility of delivery and collaboration, to support the development of culture, as well as supporting succession planning.

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6.6 Summary of Costs It is likely that some of the posts will be subject to new terms and conditions, however, the costs are based upon the old terms to identify the maximum cost exposure. Old terms & conditions New terms & conditions Point Salary Incl Ers costs Point Salary Incl Ers costs Policy Manager (HEO)
32+2 49,325
62,119
30 44,833
56,378
Director of Strategic Educational Advice (JESP 5-8)
6 85,395
108,215
3 75,338
95,364
Quality Assurance & Inspection Project Officer (HEO) 32+2 49,325
62,119
30 44,833
56,378
Governing Body Project Officer (HEO) 32+2 49,325
62,119
30 44,833
56,378
Head of Business Change (SEO) 39 63,145 82,736 36 56,312 63,446 Secondment Fund

100,000

100,000 477,308
427,944

7 Recommendation That Treasury approve funding of up to £477,308 per annum, from contingency, to implement the interim restructure of DESC and deliver the implementation plan.
8 Treasury Officer Comments