Meetings in lockdown

Summary

The requester asked for details of all government meetings during the 2020-2021 lockdowns, including attendee names and gender counts. The Department of Education, Sport and Culture provided a list of meetings and attendees but refused to provide gender statistics as that data was not held.

Key Facts

• The request covered meetings during three lockdown periods in 2020 and 2021.
• The Department provided names of attendees for many meetings but noted some were unknown.
• The Department stated it does not hold data on the number of men and women in each meeting.
• Some meeting records were directed to online Hansard archives rather than provided directly.
• The response was issued on 2 June 2021 following a request received on 3 May 2021.

Data Disclosed

• 2020-03-23
• 2020-05-06
• 2021-01-07
• 2021-03-03
• 2021-04-19
• 2021-05-03
• 2021-06-02
• 7 pages
• 2 documents

Exemptions Cited

• Section 20 of the Freedom of Information Act 2015 (information already reasonably accessible)
• Section 8(3) of the Freedom of Information Act 2015 (no requirement to create or derive information)

Original Request

Hi, I wish to get an FOI for those who work in 'government'. For the following questions thanks. 1. For all meetings that took place during all 3 lockdowns time, date, year 2. How many men/women were in each meeting time, date, year 3. All names who were in each meeting time,date, year Year being 2020/2021

Data Tables (1)

Full Response Text

Date Time Attendees Notes 2020 1st lockdown 23-Mar 12 noon Geoff Moorcroft 25-Mar 12 noon Sue Mowle 15-Apr 10am 22-Apr 9am Paul Bridson 23-Apr 1.30pm 23-Apr 4.30pm Adrienne Burnett Sue Moore Keith Winstanley Chris Coole Annette Baker 27-Apr 8.30am Ronald Barr Geoff Moorcroft 29-Apr 10am Attendees unknown NASUWT (Teachers Union) 01-May 2pm Mary Slater Geoff Moorcroft

Alan Crebbin

Geraldine O'Neill Keith Winstanley 06-May 9am Ann Corlett MHK Lawrie Hooper MHK Marlene Maska MLC

Paul Bridson

Sue Mowle Geoff Moorcroft Mary Slater Department meeting 15-May 11.30am 22-May 11am Geoff Moorcroft 26-May 1.30pm Ann Corlett MHK 27-May 10am 01-Jun 2.30pm Geoff Moorcroft

Lawrie Hooper MHK 03-Jun 9am Ann Corlett MHK

Paul Bridson

Sue Mowle Geoff Moorcroft Mary Slater Department meeting 09-Jun 2.30pm

12-Jun 9.30am 12-Jun 10.45am Available on Hansard Public Affairs Committee oral evidence https://www.tynwald.org.im/ business/hansard/20002020/ paces200612.pdf
2021 2nd lockdown 07-Jan 5.30pm Ann Corlett MHK Claire Christian MHK Marlene Maska MLC 11-Jan 3pm Graham Kinrade 13-Jan 9am Claire Christian MHK Ann Corlett MHK Marlene Maska MLC Paul Bridson Emma Callin

Graham Kinrade Sue Mowle Jo Roberts

Glenn Shimmin

Mary Slater Department meeting 18-Jan 2pm Graham Kinrade 18-Jan 3pm Graham Kinrade

20-Jan 10am Attendees unknown Primary hub leaders 20-Jan 11am Attendees unknown Secondary hub leaders 22-Jan 11am Attendees unknown Secondary hub leaders 25-Jan 9am Ann Corlett MHK Claire Christian MHK Marlene Maska MLC 25-Jan 1.30pm Graham Kinrade

25-Jan 2pm Graham Kinrade 27-Jan 11.30am Graham Kinrade

Jo Roberts

2021 3rd lockdown 03-Mar 9am Claire Christian MHK Ann Corlett MHK Marlene Maska MLC Paul Bridson Emma Callin

Graham Kinrade Sue Mowle Jo Roberts Caroline Savin

Glenn Shimmin Mary Slater Department meeting 05-Mar 3pm Graham Kinrade Glenn Shimmin

05-Mar 6pm Graham Kinrade Henrietta Ewart Kathryn Magson Minister Ashford 08-Mar 12 noon Ann Corlett MHK Claire Christian MHK Marlene Maska MLC 08-Mar 1.30pm Graham Kinrade

08-Mar 2pm Graham Kinrade 15-Mar 1pm Graham Kinrade 15-Mar 1.30pm Graham Kinrade

17-Mar 1.30pm Graham Kinrade 17-Mar 4pm Ann Corlett MHK Claire Christian MHK Marlene Maska MLC 22-Mar 1.30pm Graham Kinrade

22-Mar 2pm Graham Kinrade 24-Mar 10.30am Sue Moore 29-Mar 10am Graham Kinrade 07-Apr 9am Claire Christian MHK Ann Corlett MHK Marlene Maska MLC Paul Bridson Graham Kinrade Sue Mowle Jo Roberts Caroline Savin Glenn Shimmin

Department meeting 07-Apr 2.15pm Graham Kinrade Laurie Baker Andrea Dudley-Owen 09-Apr 11.30am Graham Kinrade

12-Apr 2pm Graham Kinrade 14-Apr 2pm Graham Kinrade 16-Apr 12 noon Graham Kinrade 19-Apr 10.30am Available on Hansard Social Affairs Policy Review Committee https://www.tynwald.org.im/ business/listen/Pages/20- 21.aspx

Corporate Services division Department of Education, Sport and Culture Hamilton House Peel Road, Douglas IM1 5EZ Telephone: (01624) 685808
Website: www.gov.im/dec Email: dec@foi.gov.im
Our ref: 1774059 2 June 2021

Dear ###

We write further to your request which was received on 3 May 2021 and which states:

Hi, I wish to get an FOI for those who work in 'government'. For the following questions thanks. 1. For all meetings that took place during all 3 lockdowns time, date, year. 2. How many men/women were in each meeting time, date, year. 3. All names who were in each meeting time, date, year. Year being 2020/2021 Our clarification request In order to identify and locate the information that you have asked for we needed to clarify which division of the Department of Education, Sport and Culture the information requested is for. You advised The Minister in education and culture please. Response

Our response to your request is as follows: Meetings during the three lockdowns I have enclosed copies of the information.

While our aim is to provide information whenever possible, under section 20 of the Act, we are not required to provide information in response to a request if it is already reasonably accessible to you, whether free of charge or on payment of a fee.

Some of the information that you have requested is available online and the web links have been included as part of the enclosed information. Men and woman in each meeting While our aim is to provide information whenever possible, in this instance the Department does not hold or cannot, after taking reasonable steps to do so, find some of the information that you have requested. This is because the information relating to the number of men and woman at each meeting is not currently held by the Department. Where the data is not held in the format that has been requested section 8 (3) of the Freedom of Information Act 2015 states; Nothing in this Act requires a public authority to – (a) Create or derive information from information that it holds (b) Undertake research into, or analysis of, information that it holds. Names of attendees in each meeting I have enclosed copies of the information. Some information received in relation to the meetings that the Minister attended during the three lockdowns included people who no longer work for the Department and contained personal information and under section 25 of the Freedom of Information Act (absolutely exempt personal information) is exempt and has therefore been redacted. The reasons why that exemption applies are that: • the Department is satisfied that the information amounts to personal data of which you are not the data subject; and • the Department is satisfied that disclosure of the information would contravene one of the data protection principles as set out at Article 5 of the General Data Protection Regulation as it applies in the Isle of Man pursuant to The Data Protection (Application of GDPR) Order 2018, namely that the Department of Education Sport and Culture can only disclose the information where it would be fair, lawful and meet one of the conditions for lawful processing in Article 6 and in this case, none of those conditions have been met.

Please quote the reference number 1774059 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact me. Further information about freedom of information requests can be found at www.gov.im/foi.

I will now close your request as of this date.

Yours sincerely

Freedom of Information Coordinator