internships

Summary

The request sought all documentation regarding the development of internship policies and strategies at the Office of the Clerk of Tynwald, specifically focusing on a 2014 trial. The authority responded by disclosing 293 pages across two documents containing emails, meeting minutes, and proposals detailing the creation of a cost-neutral trainee position.

Key Facts

• The Tynwald Management Committee agreed to replace a staff member going part-time with a full-time trainee on a cost-neutral basis.
• A proposal was made in November 2013 to fund a one-year intern/trainee post using the remaining salary budget from a reduced contract.
• The intern was intended to rotate through various departments including CIS, TAO, and Hansard to gain broad experience.
• The initiative was delayed in early 2014 due to uncertainties in the Information Service but was subsequently progressed.
• The response included details of a Civil Service Fast Track Apprenticeship Scheme offering an 18-month program and a level 4 qualification.

Data Disclosed

• 2021-01-04
• 2021-01-29
• 2013-11-09
• 2013-12-16
• 2014-02-24
• 293 pages
• 2 documents
• spine point 26
• 32,508
• spine point 27
• 33,792
• 18.5 hours
• 50% contract
• 16k
• 15522
• 18 month programme
• level 4 qualification

Original Request

Please supply all information (emails, filenotes, proposals, reports, minutes, etc) as is or with minimised redactions on the emergence of discussion points, action points and a corporate policy and strategy on internships to include initial funding strategy with any revisions, communicated as a 6 months trial in 2014, and a natural output of any management team, that then continued into a successful and impressive focus on induction and accelerated personalised internal and international opportunities to develop temporary employees with significant career progression in the Isle of Man and the UK as highlighted in Tynwald annual reports.

Data Tables (76)

Full Response Text

Appendix 1 From: Roger Phillips Sent: Sat, 9 Nov 2013 14:18:00 +0000Content To: Joann Corkish Subject: RE:

Sensitivity: Normal

has a meeting re a new position

There was some indication that it would be possible to backfill his post with an graduate NEET.

s Jo

From: To: Subject: Working Arrangements Proposal Sensitivity: Normal this is what I would like to propose

Current salary is spine point 26 32,508. Next year from May will be on spine point 27 which is the top spine point for EO - £33,792.

18.5 hours a week = 50% contract.

With the remaining @£16k we could offer a one year LTA intern/trainee/apprentice post – which could be full time at an AA starting salary, currently 15522. This seems to be a better option than trainee salaries which seem to be paid more on CS grades http://www.gov.im/lib/docs/hr/iomcs/AnnexC1_C2/traineegradesapr2008.pdf. I think this should be a fairly open invitation, much as we have done before focus on the skills we are looking for rather than a specific qualification level, and see what we get and then do a recruitment test, even offer a couple of days work experience perhaps. The aim in the year is to provide them with a broad range of experience so I could see them being based with the CIS but spending time with TAO, Hansard and perhaps even – but the time around the place can be planned to assist teams in busier periods.

.

Appendix 2 STAFF IN CONFIDENCE TYNWALD MANAGEMENT COMMITTEE MINUTES OF A MEETING OF THE TYNWALD MANAGEMENT COMMITTEE HELD ON MONDAY 16th DECEMBER 2013 AT 10.00 AM IN THE MILLENNIUM ROOM Present: Mr Speaker Madam President Mr Corkish Mr Cretney Mr Karran In attendance: Clerk of Tynwald 1. 3.1 3.2 . 2  had applied to go part-time. The Committee agreed to the principle of replacing on a cost-neutral basis with a trainee.  STEVE RODAN SHK CHAIRMAN [Name redacted] From: Shimmin, John (MHK) John.Shimmin@gov.im Sent: 16 December 2013 14:23 To: Roger Phillips Cc: Joann Corkish; Marie Lambden; Jonathan King Subject: RE: Many thanks. Keep me posted if I can help. John John Shimmin MHK Minister
Department of Economic Development Isle of Man Government 1st Floor, St George's Court Upper Church Street Douglas Isle of Man, IM1 1EX Telephone: +44 (0) 1624 686401 Fax: +44 (0) 1624 686454 Website: www.gov.im/ded From: Roger Phillips [mailto:r.phillips@tynwald.org.im]
Sent: 16 December 2013 13:10 To: Shimmin, John (MHK) Cc: Joann Corkish; Lambden, Marie; King, Jonathan Subject: Minister This is just to let you know that the Tynwald Management Committee is content for to go part time and for us to explore the option of a trainee. Regards, Roger Isle of Man. Giving you freedom to flourish WARNING: This email message and any files transmitted with it are confidential and may be subject to legal privilege. You must not copy or deliver it to any other person or use the contents in any unauthorised manner without the express permission of the sender. If you are not the intended addressee of this e-mail, please delete it and notify the sender as soon as possible. No employee or agent is authorised to conclude any binding agreement on behalf of any of the Departments or Statutory Boards of the Isle of Man Government with any party by e-mail without express written confirmation by a Manager of the relevant Department or Statutory Board. RAAUE: S’preevaadjagh yn çhaghteraght post-l shoh chammah’s coadanyn erbee currit marish as ta shoh coadit ec y leigh. Cha nhegin diu coipal ny cur eh da peiagh erbee elley ny ymmydey yn chooid t’ayn er aght erbee dyn kied leayr veih’n choyrtagh. Mannagh nee shiu yn enmyssagh kiarit jeh’n phost-l shoh, doll-shiu magh eh, my sailliu, as cur-shiu fys da’n choyrtagh cha leah as oddys shiu. Cha nel kied currit da failleydagh ny jantagh erbee conaant y yannoo rish peiagh ny possan erbee lesh post-l er son Rheynn ny Boayrd Slattyssagh erbee jeh Reiltys Ellan Vannin dyn co-niartaghey scruit leayr veih Reireyder y Rheynn ny Boayrd Slattyssagh t’eh bentyn rish. STAFF IN CONFIDENCE TYNWALD MANAGEMENT COMMITTEE MINUTES OF A MEETING OF THE TYNWALD MANAGEMENT COMMITTEE HELD ON MONDAY 24th FEBRUARY 2014 AT 10.00 AM IN THE MILLENNIUM ROOM Present: Mr Speaker Madam President Mr Corkish Mr Cretney In attendance: Clerk of Tynwald 1. 3.1 . 3.2  had gone part-time; the Committee had agreed that should be replaced on a cost neutral basis with a trainee, full-time. This had been delayed in view of the uncertainties in the Information Service because but would now be progressed. [Name redacted] 2  STEVE RODAN SHK CHAIRMAN Appendix 3 Civil Service Apprenticeship Scheme The Opportunity
The Civil Service Fast Track Apprenticeship Scheme is an 18 month programme that offers a real alternative to university. Completing the Fast Track Apprenticeship scheme will provide significant work experience, a level 4 qualification and the springboard to a career in the Civil Service. The programme will consist of learning on the job combined with studying which will result in gaining a Higher Apprenticeship in Business and Professional Administration whilst earning money at the same time. Upon commencing the programme you will be placed in a role that offers real responsibility from day one. You will join at a management grade so you may have responsibility for managing others and you will enjoy a minimum salary of £18,763 depending on location and department. The posts are offered on a permanent basis and opportunities are available in the following locations, subject to change:  London  North West - Liverpool, Manchester and Preston  West Midlands - Birmingham, Coventry and Telford  Yorkshire & Humberside - Bradford, Leeds, Lincoln and Sheffield You will be able to state what hub you would like to be based in, i.e. London, the North West, West Midlands or Yorkshire & Humberside but you will need to be flexible as you may need to work in different locations as your career develops. There are various roles on offer, which will differ depending on which location hub you are applying for. You could find yourself working as an Assistant Private Secretary to a Minister, responsible for a specific work area of the Minister’s portfolio which will require you to work closely with senior officials, lobbyists and Parliamentary offices to ensure that the Minister’s needs are met or you could be working in a Job Centre providing advice and guidance to a job seeker, looking at their skills and experience to help them find suitable employment or you could be working in a team to develop a new policy by engaging with stakeholders, interested groups and other Government Departments and you are also joining as a management grade which will provide you with the opportunity to develop an essential skill that will be beneficial throughout your career.
Roles will be available within a range of Government departments which may include Cabinet Office, Ministry of Justice, HM Revenue and Customs, Department for Work and Pensions, Crown Prosecution Service, Department for Education and Department for Business Innovation and Skills.
The Apprenticeship In addition to your working role you will also be supported to complete a Level 4 Higher Apprenticeship in Business and Professional Administration which is made up of:
 Level 4 NVQ in Business and Administration which will test competence against a framework; and  Level 4 HNC Diploma in business to test knowledge and will be assessed through written assignments.
This is a challenging qualification that requires you to gather on the job evidence to demonstrate your competency, as well as studying and submission of written assignments to show understanding of high level administrative processes. View further information regarding apprenticeships at www.apprenticeships.org.uk (link opens in a new window) If you would like to find out more about the role and work of the Civil Service please visit www.civilservice.gov.uk (link opens in a new window) The completion of your apprenticeship will be alongside your day to day work and will require commitment as well as stamina; we will of course support you to do this.
After the apprenticeship Following completion of the Level 4 Apprenticeship you will be eligible to apply for the ‘in service’ Fast Stream or departmental talent programmes to accelerate your career. In addition there are 25 professions across the Civil Service and you may decide that you would like to specialise in a particular area. These include Policy, where you work as part of a team to develop policy area, Communications, developing communication strategies and being at the forefront of promoting Government initiatives or Operational Delivery, where you will work on the front line as the outward face of the Civil Service.

Am I Eligible In order to be eligible to apply for the Fast Track Apprenticeship Scheme you need to meet the following criteria:  Have a minimum of 5 GCSE’s at grades A to C including English Language and Maths  Be aged between 18 and 21 on 31 August 2013*  Not have a degree. Graduates should visit www.civilservice.gov.uk/recruitment for details of Civil Service opportunities for graduates  Be available to start work in September 2013 ** The Civil Service is aiming to ensure that its workforce reflects the society which we serve in all aspects of diversity. Therefore applications are welcome from young people aged 18 – 21, in line with section 158 of the Equality Act 2010; this means that positive action is being taken as this age group is currently under-represented in the Civil Service workforce.
Nationality The Civil Service Fast Track Apprenticeship Scheme is open to applicants who are European Economic Area (EEA) nationals (including British citizens), Commonwealth citizens, Swiss nationals or, in some circumstances, Turkish nationals. The nationality requirements are determined by the Civil Service nationality requirements.
If you apply, you'll be asked about your nationality at birth, whether you have ever possessed any other nationality or citizenship, whether you are subject to immigration control and whether there are any restrictions on your continued residence or employment in the UK.
Certain posts, notably those concerned with security and intelligence, might be reserved for British citizens, but this will not normally prevent access to a wide range of developmental opportunities within the Civil Service. All applicants should be aware that a lack of sufficient background information may preclude an applicant from being granted security clearance. If you hold dual nationality (i.e. you are a British citizen and are also a national of another country) this should not preclude you from joining. Immigration Please note that as well as meeting the Civil Service nationality requirements, you must also meet any requirements applicable to you under the UK’s immigration system. It is possible to meet our nationality requirements but still not be legally entitled to work in the UK. If this applies to you, it may not be possible to offer you employment in the Civil Service. The UK Government’s immigration policies are carried out by the UK Border Agency (UKBA), which operates a points-based immigration system (link opens in a new window). If you are a candidate holding a nationality from outside the EEA or Switzerland (and eligible Turkish applicants), you will probably be subject to immigration control and should find out more about your position before applying. It is your responsibility to check whether you are affected by immigration regulations. Any employment will be contingent on the candidate’s continued right to live and work in the UK. Applicants should be aware that their employment may be terminated should that right expire. In light of on-going changes to the UK immigration system, candidates should ensure they are aware of adjustments to the system which may affect them. Attributes we are looking for In order to be successful on the programme you will need the following:  The potential to lead and motivate others  The enthusiasm that will be required to benefit from the fast paced learning that the programme will offer  The motivation required to combine study with a full time job  A customer focused outlook  The flexibility that will be required to develop in a fast paced environment In addition, you will need to be able to demonstrate the following competencies:  Collaborating and partnering
 Delivering at pace
 Making effective decisions
 Managing a quality service  Building capability for all
Competencies are the actions and behaviours that individuals must demonstrate, or show the potential to gain, to perform effectively at work.
 View further information regarding the competencies that are required for success on the Civil Service Fast Track Apprenticeship Programme (link opens in a new window)  View further information regarding focussing your competency answers when completing the application form (link opens in a new window)

The Application Process We are looking to recruit very talented individuals to join the Civil Service Fast Track Apprenticeship Scheme. The selection process has been designed to identify those that will benefit most from the programme and the subsequent career opportunities. Help, support and advice regarding how to prepare in order to give yourself the maximum chance of success will be available at every stage of the selection process. The first stage of the application process is to complete the online application form. All candidates that apply will be invited to complete online verbal and numerical reasoning tests. Automated test results will be reviewed and compared against a comparison group with top performing candidates being invited to complete the next stage of the recruitment process which is an online situational judgement test.
The online situational judgement assessment will provide you with the opportunity to demonstrate that you have the competencies for the role by testing what action you would take in a simulated work environment. You will be provided with details of a fictitious work related scenario and presented with a range of possible options. Some of those actions will be considered desirable and some not. The options that you choose will be evaluated using an automated system and your performance will be compared to a comparison group; top performing candidates will be invited to the next stage of the recruitment process.
The final stage of the process will be to attend an assessment centre consisting of an interview, written exercise and group exercise.
Guaranteed Interview Scheme

The Civil Service is committed to promoting diversity.

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