Request regarding Time Off In Lieu (TOIL)

Summary

A request was made to the Isle of Man Cabinet Office for data on employee numbers and Time Off In Lieu (TOIL) policies, balances, and costs. The authority disclosed full-time and part-time employee counts but confirmed it does not hold information on TOIL balances or costs due to the operation of a flexi-time scheme.

Key Facts

• As of 26 October 2020, the Cabinet Office employed 371 full-time staff.
• As of 26 October 2020, the Cabinet Office employed 59 part-time staff.
• The department does not have a negotiated and agreed policy relating to TOIL.
• The Cabinet Office operates a flexi-time scheme rather than a TOIL system.
• Information regarding TOIL balances, approval processes, and financial costs was not held by the authority.

Data Disclosed

• 371
• 59
• 26 October 2020
• 16 September 2020
• 02 November 2020
• 1474405

Original Request

I am specifically requesting ; 1) How many full time employees are employed by the department? 2} How many part time employees are employed by the department? 3) Does the department have a negotiated and agreed policy relating to TOIL? 4) How many employees have a TOIL balance? 5) How are these hours approved and recorded? 6) What is the average length of time between TOIL hours being accrued and those hours being taken back? 7) What is the total amount of TOIL hours owed to all employees in the department? 8) What is the financial equivalent cost of the TOIL hours owed at a) flat rate and b) at the equivalent overtime rates? 9) What is the net saving to the Department by employees accruing TOIL as opposed to working and being paid overtime?

Data Tables (1)

Full Response Text

Government Office Douglas Isle of Man IM1 3PN Telephone: (+44) 01624 686244 Website: www.gov.im/co

Our ref: 1474405 02 November 2020

Dear ###

We write further to your request which was received on 16 September 2020 and which states:

"I am specifically requesting; 1) How many full time employees are employed by the department? 2) How many part time employees are employed by the department? 3) Does the department have a negotiated and agreed policy relating to TOIL? 4) How many employees have a TOIL balance? 5) How are these hours approved and recorded? 6) What is the average length of time between TOIL hours being accrued and those hours being taken back? 7) What is the total amount of TOIL hours owed to all employees in the department? 8) What is the financial equivalent cost of the TOIL hours owed at a) flat rate and b) at the equivalent overtime rates? 9) What is the net saving to the Department by employees accruing TOIL as opposed to working and being paid overtime?" Our response to you is as follows: 1) How many full time employees are employed by the department? There are, as at 26 October 2020, 371 full time employees employed in the Cabinet Office.
2) How many part time employees are employed by the department? There are, as at 26 October 2020, 59 part-time employees employed in the Cabinet Office.

3) Does the department have a negotiated and agreed policy relating to TOIL? The Cabinet Office does not have a negotiated and agreed policy relating to TOIL although there is provision under the Civil Service Regulations to pay TOIL. 4) How many employees have a TOIL balance? The Cabinet Office operates a flexi-time scheme and any additional hours are worked and taken in accordance with the scheme and subject to management approval. We do not therefore hold any information regarding TOIL. 5 - 9) In respect of questions 5 to 9, while our aim is to provide information whenever possible, in this instance the Cabinet Office does not hold the information that you have requested. Please quote the reference number 1474405 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded. If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact me.

Further information about freedom of information requests can be found at www.gov.im/foi. I will now close your request as of this date.

Yours sincerely