Data Protection Officer and Subject Access Request

Summary

The requester asked for the name and contact details of the Data Protection Officer for the Isle of Man Probation Service and a specific Subject Access Request form. The Department of Home Affairs responded that no specific form is required and provided the DPO email address, while noting that some information was already reasonably accessible online.

Key Facts

• The request was received on 2020-08-11 and responded to on 2020-08-14.
• There is no specific format required for a Subject Access Request.
• The Data Protection Officer can be contacted via the email address dpo-dha@gov.im.
• Some requested information was deemed reasonably accessible via a government privacy notice link.
• The response cites section 20 of the Act regarding information already accessible to the public.

Data Disclosed

• 2020-08-11
• 2020-08-14
• 1416521
• 01624 694313
• 01624 621298
• IM2 5AP
• section 20
• s15
• Freedom of Information Act 2015

Exemptions Cited

• Section 20 of the Act (Information reasonably accessible)

Original Request

Please can you provide me with the following information: - the name of the Data Protection Officer and contact details for the Isle of Man Probation Service - A Subject Access Request Form if it is required to be in a specific format.

Data Tables (1)

Full Response Text

Chief Executive's Office DHA Headquarters Tromode, Douglas, Isle of Man, IM2 5AP

Telephone: (01624) 694313 Fax: (01624) 621298 Web address: www.gov.im/dha Email: GeneralEnquiries.DHA@dha.gov.im

Our ref: 1416521 14 August 2020

Dear ###

We write further to your request which was received on 11 August 2020 and which states:

"Please can you provide me with the following information: - the name of the Data Protection Officer and contact details for the Isle of Man Probation Service - A Subject Access Request Form if it is required to be in a specific format."

While our aim is to provide information whenever possible, under section 20 of the Act, we are not required to provide information in response to a request if it is already reasonably accessible to you, whether free of charge or on payment of a fee. Some of the information that you have requested is available from the following link https://www.gov.im/about-the-government/departments/home-affairs/home-affairs- privacy-notice/#accordion However, under s15 of the FoIA [Duty to provide advice and assistance], and in the interests of providing such in order to qualify the application of the practical refusal reason, the following information is provided: The name of the Data Protection Officer can be obtained by contacting the following email address dpo-dha@gov.im, and in relation to the specific format when requesting a Subject Access Request; there are no specific format required.

Please quote the reference number 1416521 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded.

If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact me. Further information about freedom of information requests can be found at www.gov.im/foi.

I will now close your request as of this date.

Yours sincerely