Promenade Minutes

Summary

The requester asked for minutes from a Promenade Strategic Project Board meeting held on 14 February 2020, but the Department of Infrastructure refused to send them directly because they are exempt under the FOI Act as they are held for future publication and will be made available on the MyProm website after the next meeting.

Key Facts

• The requested minutes are for the Promenade Strategic Project Board meeting on 14 February 2020.
• The Department of Infrastructure cited Section 20 and Section 41 of the Freedom of Information Act 2015 to withhold the information.
• Minutes are not published until they have been discussed and approved at the subsequent meeting.
• The February meeting minutes are scheduled to be reviewed at the meeting on 11 March 2020.
• Final minutes will be published on the MyProm webpage after redaction of personal data.

Data Disclosed

• 14th February 2020
• 10.15am
• 11th March
• 1211849
• 4 March 2020
• Section 20
• Section 41
• Freedom of Information Act 2015

Exemptions Cited

• Section 20 of the Freedom of Information Act 2015 (information already reasonably accessible)
• Section 41 of the Freedom of Information Act 2015 (information held for future publication)

Original Request

I request the minutes to the Promenade Strategic Project Board meeting which took place at 10.15am on 14th February 2020 at the Sea Terminal, Douglas

Data Tables (1)

Full Response Text

Department of Infrastructure Sea Terminal Building, Douglas, Isle of Man, IM1 2RF

Contact: FOI Response Team/MF Telephone: (01624) 686785 Email: dpo-doi@gov.im

Our ref: 1211849 4 March 2020

Dear ###

We write further to your request which was received on 4 March 2020 and which states:

"I request the minutes to the Promenade Strategic Project Board meeting which took place at 10.15am on 14th February 2020 at the Sea Terminal, Douglas"

While our aim is to provide information whenever possible, under section 20 of the Act, we are not required to provide information in response to a request if it is already reasonably accessible to you, whether free of charge or on payment of a fee. In addition, under section 41 of the Act, we are not required to provide information which is held with a view to being published at a future date and where it is reasonable that the information be withheld until that date. All minutes of the Promenade Strategic Project Board meetings are routinely published on the MyProm webpage at the link below.
We should point out that the minutes of each meeting are not published until they have been discussed at the next meeting. Therefore the minutes of the February meeting will be reviewed at the meeting on 11th March. Time should then be allowed for any corrections to be made and for the minutes to be passed for signature. The final step is the redaction of any third party personal data (including the signature) following which they go to the Web Design team to be published. For that reason, it may be a week or slightly more after each meeting before the minutes of the previous meeting appear on the website.

https://www.myprom.im/plans/strategic-board-minutes-#cont

Please quote the reference number 1211849 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded. If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact me. Further information about freedom of information requests can be found at www.gov.im/foi. I will now close your request as of this date.

Yours sincerely

FOI Response Team