Internal Division running costs

Summary

The requester asked for staffing details and running costs of a non-existent 'International Development Division', which the Cabinet Office clarified falls under the External Relations team. While general salary scales and pension percentages were provided, specific FTE allocations for development work and office space costs were withheld as the authority does not hold this granular data.

Key Facts

• The Cabinet Office confirmed there is no specific 'International Development Division'; the function is handled by the External Relations team.
• Exact Full Time Equivalent (FTE) values for staff involvement in International Development cannot be assigned as time spent varies throughout the year.
• Roles directly involved in administration include one External Relations Manager (HEO), two Executive Officers (EO), and one Administrative Officer (AO).
• Superannuation (pension) costs are calculated as 15% of total salary costs.
• The authority does not hold information regarding the specific cost or running costs of the office space occupied by the staff.

Data Disclosed

• 2019-12-02
• 2019-12-23
• 2019-12-05
• £2.5
• 15%
• 1079562

Exemptions Cited

• Information not held

Original Request

1. What do the staff of thee International Development Division do? 2. How may staff are employed in the International Development Division? 3. How may full-time equivalent staff are employed in the International Development Division? 4. What are the individual Civil Service grades of the staff employed in the International Development Division? 5. What is the total annual cost of running the International Development Division split into - (a) salary costs (b) Sick Pay Scheme costs (c) Holiday Pay Scheme costs (d) Pension Scheme costs (e) the cost of the office space which the staff occupy (f) the running costs of the office space which the staff occupy.

Data Tables (1)

Full Response Text

Government Office Douglas Isle of Man IM1 3PN Telephone: (+44) 01624 686244 Website: www.gov.im/co

Our ref: 1079562 23 December 2019

Dear ###

We write further to your request received on 2 December 2019 which states:

"1. What do the staff of thee (sic) International Development Division do? 2. How may staff are employed in the International Development Division? 3. How may full-time equivalent staff are employed in the International Development Division? 4. What are the individual Civil Service grades of the staff employed in the International Development Division? 5. What is the total annual cost of running the International Development Division split into - (a) salary costs (b) Sick Pay Scheme costs (c) Holiday Pay Scheme costs (d) Pension Scheme costs (e) the cost of the office space which the staff occupy (f) the running costs of the office space which the staff occupy."

On 5 December 2019 we requested further clarification regarding your request; we advised that the Cabinet Office does not have a specific 'International Development Division' and that the administration of the Isle of Man Government's International Development policy falls within the remit of the External Relations team and is undertaken by various members of the team. The External Relations team has functions wider than International Development; more information on these is available online here https://www.gov.im/about-the-government/departments/cabinet- office/external-relations/. We asked if you could provide further clarification on the meaning of 'International Development Division'; for example would you be happy if we responded to with information for the External Relations team? You replied on 5 December 2019 advising that what you are seeking to “…establish is what the total cost is of administering the Isle of Man Government's International Development Fund is i.e how much it’s costing the taxpayers’ of the Island to give away £2.5 a year of their money. In terms of staffing this would be whatever the fte is of the involvement of these staff: External Relations Team The External Relations Team is as follows:

• Peter Boxer, Executive Director, Crown & External Relations • Sam McCauley , Head of External Relations Team • Anne Shimmin, External Relations Manager Policy & Legislation • Erica Humphries, External Relations Manager • Tess Joughin, External Relations Executive Officer • James Skelly, External Relations Officer” While our aim is to provide information whenever possible, in this instance the Cabinet Office does not hold some of the information that you have requested. The External Relations Team is responsible for the day to day administration of International Development funding. This is only one part of the team’s broad portfolio of functions and responsibilities. The amount of time that each member of staff spends is changeable through the year and the funding cycle. As such, there is no information held and it is not possible to assign an exact Full Time Equivalent value to the involvement of any individual members of the Team. The roles within the Team that are involved with the administration of International Development funding are listed below: * External Relations Manager - Higher Executive Officer (HEO) grade * 2 x External Relations Executive Officer - Executive Officer (EO) Grade * External Relations Administrative Officer - Administrative Officer (AO) Grade The team report to a Senior Executive Officer (SEO) and eventually an Executive Director who maintain strategic oversight but are not involved in day to day administration. With regard to the specific breakdown requested, details of salary, sick and holiday scheme costs for each grade is available from the following web links: (a) Salary costs Salary scales for Public Services Commission employees are published on the Isle of Man Government website. They can be accessed though this link: https://hr.gov.im/media/1040/ntnsp-pay-assimilation-2019.pdf
(b) Sick Pay Scheme costs and (c) Holiday Pay Scheme costs Sick and Holiday Pay entitlement are as per Public Services Commission civil service terms and conditions. A link to Annual Leave entitlement for civil servants is provided here: https://hr.gov.im/salary-leave-and-pay/annual-leave/ .A link to civil service sick pay scheme information is provided here: https://hr.gov.im/terms-conditions-for- employees/civil-service/section-e-sick-pay-scheme/ (d) Pension Scheme costs Superannuation costs are 15% of total salary costs. This does not include PSPA operating costs. (e) the cost of the office space which the staff occupy ' The Cabinet Office does not hold this information
(f) the running costs of the office space which the staff occupy ' The Cabinet Office does not hold this information

Please quote the reference number 1079562 in any future communications.

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I will now close your request as of this date.

Yours sincerely