Provide Information of teh Number of Vehicles in use by Goverment

Summary

The requester asked the Department of Infrastructure for a breakdown of government vehicles by department, including status and hired vehicles. The authority provided a detailed table of 1,102 vehicles across various departments and listed specific hired vehicles, while noting they could not account for vehicles managed by other authorities outside their fleet system.

Key Facts

• The Department of Infrastructure manages the government fleet and provided data for 1,102 vehicles in total.
• Vehicle statuses include LIVE (1,069), FOR SALE (2), OFF ROAD (1), OOS (9), and PREP (22).
• The response includes specific hired vehicles such as 2 bulk gritters, 2 vacuum sewage tankers, and 1 large tractor.
• The authority stated it cannot comment on vehicles owned or hired by other authorities not included in its Fleet Management System.
• The request was received on 2019-11-12 and the outcome was finalized on 2019-12-09.

Data Disclosed

• 1102
• 1069
• 2019-11-12
• 2019-12-09
• 1043661
• 2 bulk gritters
• 2 vacuum sewage tankers
• 1 large tractor
• 3.5t tipper hire

Original Request

I would like the DOI (As the Government agency responsible for fleet management) to provide details and breakdown of the number of vehicles in use by Government broken down by Department. In this request, 'Department(s)' is deemed to also include Statutory Boards and other Government Agencies, Authorities etc. Information to include: Vehicles that are plant (but not including specialist vehicles like diggers / road rollers etc) but include haulage wagons. Vehicles that are owned, leased, or on a long term rental or borrowed. In other words the vehicle is under the control of the Department and used as if it was owned. How many government controlled vehicles are 'off the road' (EG stored ready for disposal or in storage etc) How many vehicles (including vans and haulage) have been Hired / Rented in 2018 and 2019 - (Eg non government vehicles but rented / hired for use by a Department). If there are any Departments that are in control of their own vehicles that would not be listed in the response to this request, then declare which Departments. This is so a further FOI request may be made to the relevant Department.

Data Tables (2)

Full Response Text

Key for descriptors FOR SALE - replaced vehicles or vehicles uneconomic to repair LIVE - vehicles in use OFF ROAD - vehicles awaiting parts or repair OOS - Out of Service, new awaiting to go to user or old just back from user awaiting decommissioning PREP - New vehicles being prepared for use (installation of racking beacons radios ect) Vehicle Status Cabinet Office DOI Castle Rushen School Treasury DFE DEFA DHA DHSC DOE MU Unspecifie d MNH TOTALS FOR SALE 1 1 LIVE 2 446 1 15 5 57 136 180 35 183 1 8 1069 OFF ROAD 1 1 OOS 4 3 2 9 PREP 10 3 1 1 6 1 22 TOTAL 2 460 1 15 5 60 140 181 36 192 2 8 1102 HIRED VEHICLES IN USE 2 BULK GRITTERS - HIRED FOR 6 MONTHS (1st OCTOBER TO 31st MARCH) 2 VACUUM SEWAGE TANKERS - IN USE UNTIL NEW BUILDS ARRIVE 1 LARGE TRACTOR - FOR SNOW BLOWER USE CAR HIRE - 3 WEEKS FOR 1 CAR 4 CONE TRUCKS - 3 WEEKS PER ANNUM MISCELLANEOUS VEHICLE HIRE CAR HIRE - 3 WEEKS FOR 1 CAR 3.5t TIPPER HIRE - 2 DAYS CAR HIRE - 3 WEEKS FOR 1 CAR

Department of Infrastructure Sea Terminal Building, Douglas, Isle of Man, IM1 2RF

Contact: FOI Response Team/KJ/MF Telephone: (01624) 686785 Email: dpo-doi@gov.im

Our ref: 1043661 9 December 2019

Dear ###

We write further to your request which was received on 12 November 2019 and which states:

"I would like the DOI (As the Government agency responsible for fleet management) to provide details and breakdown of the number of vehicles in use by Government broken down by Department. In this request, 'Department(s)' is deemed to also include Statutory Boards and other Government Agencies, Authorities etc. Information to include: Vehicles that are plant (but not including specialist vehicles like diggers / road rollers etc) but include haulage wagons. Vehicles that are owned, leased, or on a long term rental or borrowed. In other words the vehicle is under the control of the Department and used as if it was owned. How many government controlled vehicles are 'off the road' (EG stored ready for disposal or in storage etc) How many vehicles (including vans and haulage) have been Hired / Rented in 2018 and 2019 - (Eg non government vehicles but rented / hired for use by a Department). If there are any Departments that are in control of their own vehicles that would not be listed in the response to this request, then declare which Departments. This is so a further FOI request may be made to the relevant Department."

The information you have requested is attached as an Appendix, broken down by Department or Board as requested. The Department can only supply information on those vehicles included on its Fleet Management System and is unable to comment on the existence or status of vehicles owned or hired by other authorities. For that reason, we would suggest that you might wish to approach those other authorities direct.

Please quote the reference number 1043661 in any future communications.

Your right to request a review

If you are unhappy with this response to your freedom of information request, you may ask us to carry out an internal review of the response, by completing a complaint form and submitting it electronically or by delivery/post.

An electronic version of our complaint form can be found by going to our website at https://services.gov.im/freedom-of-information/Review . If you would like a paper version of our complaint form to be sent to you by post, please contact me and I will be happy to arrange for this. Your review request should explain why you are dissatisfied with this response, and should be made as soon as practicable. We will respond as soon as the review has been concluded. If you are not satisfied with the result of the review, you then have the right to appeal to the Information Commissioner for a decision on; 1. Whether we have responded to your request for information in accordance with Part 2 of the Freedom of Information Act 2015; or 2. Whether we are justified in refusing to give you the information requested.
In response to an application for review, the Information Commissioner may, at any time, attempt to resolve a matter by negotiation, conciliation, mediation or another form of alternative dispute resolution and will have regard to any outcome of this in making any subsequent decision. More detailed information on your right to a review can be found on the Information Commissioner’s website at www.inforights.im. Should you have any queries concerning this letter, please do not hesitate to contact us. Further information about freedom of information requests can be found at www.gov.im/foi. We will now close your request as of this date.

Yours sincerely